RFQ Letter_ARCS Alicat Controllers.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE LIFE CYCLE MANAGEMENT CENTER (AFLCMC)

CRYPTOLOGIC AND CYBER SYSTEMS DIVISION

JOINT BASE SAN ANTONIO-LACKLAND, TEXAS 78243-7081

MEMORANDUM FOR:

June 12, 2024

FA8307-24-R-B077 - Brand Name Requirement – Alicat Scientific Controllers

FROM: AFLCMC/HNCKA

410 N. Frank Luke Dr. STE 200 San Antonio, TX 78226

SUBJECT: Request for Quote (RFQ) ARCS Flow Controllers & Pressure Controllers

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; no further wri tten solicitation will be issued . The solicitation is issued as a Request for Quotation (RFQ), under the Simplified Acquisition Procedures (SAP), FAR Part 13. The Air Force Life Cycle Management Center, Cryptologic and Cyber Systems Division's Contracting Office (AFLCMC/HNCK), Joint Base San Antonio (JBSA)-Lack land TX, intends to award a Firm Fixed Price purchase order utilizing Simplified Acquisition Procedures resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2022-07 and the Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20220623. The clauses and provisions referenced in this solicitation may be obtained in full text form located at Federal Acquisition Regulations at https:// www.acquisition.gov. The North American Industry Classification System (NAICS) Code for this solicitation is 334512, Size Standard 650. This Brand Name Only Requirement is being issued as a 100% Small Business Set-Aside.

2. RFQ document incorporates provisions and clauses that are in effect through Federal Acquisition Regulation. The clauses and provisions referenced in this RFQ may be obtained in full text form located at FAR Site, https://www.acquisition.gov/browse/index/far

3. Please submit a written quote to include discount terms, tax identification number, cage code, and UEI. To be eligible to receive an award resulting from this solicitation, contractors must be registered in System for Award Management. You may register at URL: https://www.sam.gov/content/home

4. The Government intends to award a Firm-Fixed Price (FFP) purchase order.

Incremental shipping is authorized. Please provide a quote for the following item:

https://www.acquisition.gov/browse/index/far https://www.sam.gov/content/home

Item Description Qty Unit Price Total Price

0001 Low Drop Mass Flow Controller

MCR-100SLPM-D-

DB9/CM, RIN, CIN,

GAS: AIR

10 each

0002 Mass Flow Controller

MC-2SLPM-D-

DB9/CM, RIN, CIN,

GAS: N2

20 each

0003 Pressure Controller

PCP-30PSIA-D-

DB9/CP, CIN

RANGE [1000 tor]

10 each

0004 Pressure Controller

PC-30PSIA-D-

DB9/CP, CIN,

RANGE [1000 tor]

20 each

0005 FREIGHT/SHIPPING

Grand Total

Specific Parameters for the controllers must be met as shown below:

0001. Low Drop Mass Flow Controller, RIN, CIN, Gas: Air (P/N: MCR-100SLPM-D- DB9/CM, RIN, CIN, Gas: Air)

• Body and sensor engineered for 0-100 SLPM full scale range

• Standard Accuracy: ±(0.8% of reading + 0.2% of full scale)

• NIST traceable calibration certificate included

• Power Requirements: 24 Vdc and 1 A

• RoHS compliant

• For a complete list of specifications, please visit

• alicat.com/specs

• 98 selectable gases

• 1/4" NPT female process connections

• Backlit monochrome display

• Female 9-pin D-sub (Alicat pinout)

• RS-232 data communication

• 4-20 mA primary analog output of pressure

• Control preset to local/digital (user changeable)

• 4-20 mA analog setpoint input

• Gas selection preset to Air

0002. Mass Flow Controller, 0-2 SLPM Display, DB9 (P/N MC-2SLPM-D-DB9/CM, RIN, CIN, Gas: N2)

• Body and sensor engineered for 0-2 SLPM full scale range • Standard Accuracy: ±0.6% of reading OR ±0.1% of full scale, whichever is greater

• NIST traceable calibration certificate included

• Power Requirements: 12-24 Vdc and 0.25 A

• RoHS compliant

• For a complete list of specifications, please visit alicat.com/specs

• 98 selectable gases

• 1/8" NPT female process connections

• Backlit monochrome display

• Female 9-pin D-sub (Alicat pinout)

• RS-232 data communication

• 4-20 mA primary analog output of pressure

• Control preset to local/digital (user changeable)

• 4-20 mA analog setpoint input

• Gas selection preset to N2

0003. Pressure Controller, 0-30 PSIA, Display, DB9 (P/N PC-30PSIA-D-DB9/CP, CIN, Range [1000 torr])

• Body and sensor engineered for 0-30 PSIA full scale range

• Standard Accuracy: ±0.25% of full scale

• NIST traceable calibration certificate included

• Power Requirements: 12-24 Vdc and 0.25 A

• RoHS compliant

• For a complete list of specifications, please visit alicat.com/specs

• 1/8" NPT female process connections

• Backlit monochrome display

• Female 9-pin D-sub (Alicat pinout)

• RS-232 data communication

• 4-20 mA primary analog output of pressure

• 4-20 mA analog setpoint input

• Custom calibrated full scale range of 1000 torr

0004. Pressure Controller, 0-30 PSIA, Display, Large Pneutronics valve, DB9 (P/N PCP- 30PSIA-D-DB9/CP, CIN, Range [1000 tor])

• Body and sensor engineered for 0-30 PSIA full scale range

• Standard Accuracy: ±0.25% of full scale

• NIST traceable calibration certificate included

• Power Requirements: 12-24 Vdc and 0.25 A

• RoHS compliant

• For a complete list of specifications, please visit alicat.com/specs

• 1/4" NPT female process connections

• Backlit monochrome display

• Female 9-pin D-sub (Alicat pinout)

• RS-232 data communication

• 4-20 mA primary analog output of pressure

• 4-20 mA analog setpoint input

5. The RFQ requirements are as follows:

• Name:

• Cage Code:

• Delivery: 100 days ARO

• Inspection/Acceptance: Destination

• Payment must be processed electronically through WAWF

• Prices are valid for 30 days

• Payment Terms: Net 30 days

• Gov't Discount: If any_____________________________

6. Delivery Address:

SHIP TO ADDRESS:

DODAAC: FB7030

AFLCMC/HNCBML

ATTN: LORETTA LOPEZ

230 HALL BLVD, STE 158 (Bldg. 2028, Central Receiving, Lackland Air Force Base)

SAN ANTONIO TX 78243-7081

PHONE: 210-977-2906, 210-925-8475, 210-925-8476

MARK FOR:

POC: LORETTA LOPEZ, Technical Application Products (TAP)

AFLCMC/HNCBML

230 HALL BLVD, STE 158. (Bldg. 2028, Central Receiving, Lackland Air Force Base)

SAN ANTONIO, TX 78243-7081

PHONE: 210-925-4749

EMAIL: loretta.lopez.1@us.af.mil

7. Quote Due Date: 26 June 2024 at 12:00 PM Central Standard Time (CST)

8. Submit your quote electronically via email to the Contract Specialist: Ethan Hardin (ethan.hardin@us.af.mil) and the Contracting Officer: Brooke Carpino (brooke.carpino@us.af.mil)

9. The following Clauses and Provisions are applicable.

Clauses incorporated by reference:

FAR Clauses:

52.204-13— System for Award Management Maintenance (Oct 2018) 52.204-19 – Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-21 – Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) 52.204-23 – Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab or Other Covered Entities (Nov 2021) 52.204-25 – Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-27 – Prohibition on a ByteDance Covered Application (June 2023) 52.209-10 – Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.212-04 – Contract Terms and Conditions -- Commercial Products and Commercial Services (Dec 2022) 52.212-05 – Contract Terms and Conditions Required to Implement Statutes or Executive

Orders –Commercial Products and Commercial Services (Dec 2022), to include the following clauses: (b) 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-13, and 52.232-33.

52.219-06 – Notice of Total Small Business Set-Aside (Nov 2020) 52.219-14 – Limitations on Subcontracting (Oct 2022) 52.219-28 – Post Award Small Business Program Representation (Oct 2022) 52.219-33 – Nonmanufacturer Rule (Sep 2021) 52.222-03 – Convict Labor (Jun 2003) 52.222-21 – Prohibition of Segregated Facilities (Apr 2015) 52.222-26 – Equal Opportunity (Sep 2016) 52.222-36 – Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-50 – Combating Trafficking in Persons (Nov 2021) 52.223-18 – Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.225-13 – Restrictions on Certain Foreign Purchases (Feb 2021) 52.232-01 – Payments (Apr 1984) 52.232-08 – Discounts for Prompt Payment (Feb 2002) 52.232-23 – Assignment of Claims (May 2014) mailto:loretta.lopez.1@us.af.mil mailto:ethan.hardin@us.af.mil mailto:brooke.carpino@us.af.mil

52.232-33 – Payments by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-39 – Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 – Providing Accelerated Payments to Small Business Subcontractors (Nov 2021) 52.233-01 – Disputes (May 2014) 52.233-04 – Applicable Law for Breach of Contract Claim (Oct 2004) 52.243-01 – Changes—Fixed Price (Aug 1987) 52.247-34 – F.O.B. Destination (Nov 1991)

DFARS Clauses:

252.203-7000 – Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 – Requirement to Inform Employees of Whistleblower Rights (Dec 2022) 252.204-7003 – Control of Government Personnel Work Product (Apr 1992) 252.204-7012 – Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec 2019) 252.204-7015 – Notice of Authorized Disclosure of Information to Litigation Support (May 2016) 252.204-7018 – Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2021) 252.204-7020 – NIST SP 800-171 DoD Assessment Requirements (Mar 2022) 252.204-7022 – Expediting Contract Closeout (May 2021) 252.211-7003 – Item Unique Identification and Valuation (Mar 2022) 252.223-7008 – Prohibition of Hexavalent Chromium (Jun 2013) 252.225-7001 – Buy American and Balance of Payments Program (Jun 2022) 252.225-7002 – Qualifying Country Sources as Subcontractors (Mar 2022) 252.225-7038 – Restriction on Acquisition of Air Circuit Breakers (Dec 2018) 252.225-7048 – Export-Controlled Items (Jun 2013) 252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7010 – Levies on Contract Payments (Dec 2006) 252.232-7017 – Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration (Dec 2022) 252.239-7018 – Supply Chain Risk (Dec 2022) 252.243-7001 – Pricing of Contract Modifications (Dec 1991) 252.244-7000 – Subcontracts for Commercial Items (Dec 2022) 252.247-7023 – Transportation of Supplies by Sea-Basic (Feb 2019)

AFFARS Clauses:

5352.223-9000 – Elimination of Use of Class I Ozone Depleting Substances (ODS)

(Oct 2019)

Provisions incorporated by reference:

FAR Provisions:

52.204-07 – System for Award Management (Oct 2018) 52.204-22 – Alternative Line-Item Proposal (Jan 2017) 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-26 – Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under Any Federal Law (Feb 2016) 52.212-01 – Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021) 52.212-02 – Evaluation -- Commercial Products and Commercial Services (Nov 2021). The following factors shall be used to evaluate offers: Lowest Price Technically Acceptable

52.212-03 – Offeror Representations and Certifications -- Commercial Products and Commercial Services (Dec 2022)

DFARS Provisions:

252.203-7005 – Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7016 – Covered Defense Telecommunications Equipment or Services- Representation (Dec 2019) 252.204-7017 – Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (May 2021) 252.204-7019 – Notice of NIST SP 800-171 DoD Assessment Requirements (Mar 2022) 252.215-7013 – Supplies and Services Provided by Nontraditional Defense Contractors (Dec 2022) 252.239-7017 – Notice of Supply Chain Risk (Dec 2022)

Clauses incorporated in full text:

252.232-7006 -- Wide Area Workflow Payment Instructions (Dec 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area Workflow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items — Invoice and Receiving Report (2-in-1)

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA8307 Admin DoDAAC** FA8307 Inspect By DoDAAC FB7030 Ship To Code FB7030 Ship From Code N/A Mark For Code FB7030 Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) FB7030

Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Loretta Lopez, 210-925-4749, email: loretta.lopez.1@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5352.201-9101 OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director, Acquisition Excellence & Program Execution Directorate at AFLCMC/AQ-AZ Workflow (email: ASCA@us.af.mil) or at 937-255-5512/DSN 785- 5512, Wright-Patterson AFB, OH. Concerns, issues, disagreements, and recommendations that cannot be resolved at the AFLCMC/AQ-AZ ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.

mailto:loretta.lopez.1@us.af.mil

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

10. If you have any questions or concerns, please contact Mr. Ethan Hardin via e-mail at ethan.hardin@us.af.mil

BROOKE A. CARPINO

Contracting Officer

4 Attachment(s):

1. Transportation Data (DD Form 1653)

2. Packaging Requirements (AFMC Form 158)

3. AFMC Form 807 mailto:ethan.hardin@us.af.mil