RFQ_LED Light fixture_19PK3326Q1047.pdf

SBU - CONTRACTING AND ACQUISITIONS

Embassy of the United States of America

Islamabad, Pakistan Date: July 13, 2026 Page 1 to 4

To: Offeror

Request No: 19PK3326Q1047 – Metal Halide LED Light Fixture

From: Contracting Officer General Services Office US Embassy, Diplomatic Enclave, Ramna 5, Islamabad.

E-mail: TaqiSM@state.gov & AqeelM@state.gov Phone: 92-51-201-4948

Subject: Request for Quotation – Metal Halide LED Lights

The US Embassy, Islamabad has an opportunity for the Open Market Contractors to participate in bidding for the “LED Light Fixture”. It will be a Firm-Fixed Price Purchase Order. Bid from all potential offerors will be accepted based on assurance of genuine quality, capability, lead time for delivery and competitive price. You are encouraged to submit your bids before the deadline i.e. Monday July 27, 2026. The vendors dealing in similar trade are encouraged to participate in this Solicitation.

1. Items Description

Note: Offered brand/product having below mentioned specifications are also acceptable.

(Equivalent match to below specs)

S # Description Qty Unit Unit Price

Total price

LED Light fixture, Catalog No: MSA-B03-LED- 230/50HZ-T3-BK, Type:SD1, Make: Cooper lighting.

26 Each

02 Transportation charges to SUVI, NJ 01 Job

Grand Total

2. Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for 19PK3326Q1047 – LED Light Fixture. Quotations must be received on or before Close of business (COB) Monday – July 27, 2026.. No quotation will be accepted after the deadline. Submit your quotations to the following email address: TaqiSM@state.gov

In order for your quote to be considered, must submit the following documentation: -

Requirements:

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a. Please include list of your clients, where you sold similar items within the last two years.

b. Include below information in bid:

i Delivery Period after receiving Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation.

iii Acceptance of our Net 30 days Payment terms.

iv Valid DUNS Number and SAM Registration

c. Bidder must have a physical business address and good financial health to get this award.

Provide evidence for business address.

d. Please provide reference for our Request Number 19PK3326Q1047 in all correspondence regarding this request for price quotation.

e. Please note that U.S. Embassy is tax exempted, please submit tax free quote.

f. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

g. 52.240-90 Security Prohibitions and Exclusions Representations By submitting a quotation in response to this RFQ, the offeror represents compliance with FAR Provision 52.240-90, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, in accordance with the National Defense Authorization Act Section 889. Submission of a quotation constitutes the vendor’s attestation that the offered products and/or services comply with the restrictions related to covered telecommunications equipment or services as outlined in the applicable Federal Acquisition Regulation (FAR). Vendors are responsible for ensuring that their representations are accurate at the time of offer submission. Compliance with this requirement is mandatory for vendors seeking to conduct business with the U.S.

Government.

h. Contractor Vetting as a Condition of Award (MAR 2023)

(U) Offerors are advised that successful passing of vetting to evaluate the risk that funds may benefit terrorist organizations or their members or supporters, or individuals/entities deemed to be a risk to national security, is a condition of award. Offerors may be asked to submit information required by DS Form 4184, Risk Analysis Information (attached to this solicitation) about their company and its key personnel. Vetting information is also required for all subcontract performance on contracts identified by the Department as requiring such vetting. When vetting information is requested, information may be submitted on the secure web portal. Questions regarding the form may be emailed to RAM@state.gov. Failure to submit information when requested, or failure to pass vetting, may be grounds for rejecting a proposal or for rejecting a proposed subcontractor at any tier.

3. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Embassy Financial Management Office and satisfactory completion of work/delivery of acceptable items.

b) Delivery Schedule/ Period of Performance:

The delivery is required to be made within one month after receipt the PO. Delivery of supplies is required at SUVI, LLC New York DA Office (DA_NY), 2801 Route 130 Unit 1 North Brunswick, NJ 08902. Contact the U.S. Dispatch Agency at (732) 855-8880 for shipping instructions (facsimile number: 732-855-8899; mailing address: SUVI, LLC, 2801 Route 130 Unit 1, North Brunswick, NJ 08902 or e-mail at HurillaJ@state.gov.

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

4. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far https://usdos.sharepoint.com/sites/A-OPE/GAM/SitePages/Purchase-Orders-and-Blanket- Purchase-Agreements-Commercial-Items.aspx

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY

CODE MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS

5. EVALUATION CRITERIA:

The award will be made to the Lowest Price Technically Acceptable vendor, who can meet the salient physical, functional, performance characteristics.

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