RFQ Kubota Excavator.docx

Department of Conservation and Recreation Request for Quote Kubota KX040-4R3AP Excavator Statewide Contract FAC88 Lawn and Grounds Equipment, Parts and Services Master Blanket Purchase Order 27 January 2021

The Department of Conservation and Recreation (DCR) seeks a qualified vendor to deliver one Kubota KX04-0-4R3AP Excavator. This RFQ and all quotes submitted by vendors hereto shall become public record, maintained by the eligible entity. Equipment is be delivered to DCR in Carlisle MA.

This Request for Quotes (RFQ) does not commit the eligible entity to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. The eligible entity reserves the right to accept or reject any and all quotes received as a result of this RFQ, and to contract for some, all, or none of the identified products and services as a result of this RFQ. DCR further reserves the right to negotiate with any or all qualified vendors and to cancel this RFQ, in part or in its entirety, if it is in the best interest of the eligible entity to do so.

COMMONWEALTH ELIGIBLE ENTITY ENGAGING A VENDOR:

Eligible Entity Name: Department of Conservation and Recreation Identify if Eligible Entity is a State Department or other type of Eligible Entity: State Agency Eligible Entity Mailing Address: 251 Causeway Street – Suite 600, Boston, MA 021114 Contact Name: Fred Yule E-Mail Address: fred.yule@state.ma.us Telephone: 617- 913- 9146

CHECK ONE OPTION BELOW:

X New Engagement ☐ Amendment

EQUIPMENT PURCHASE UNDER THIS RFQ:

· Kubota KX040-4R3AP Excavator

· 10362 lbs.

· 40.4 HP

· Tier 4

· Rubber tracks

· Cab A/C

· Angle blade

· K7875A 24 in bucket

· K7870A coupler

· K7910A thumb

· 2 service portsK7927 travel alarm

· Radio

· MX401-42 in bush master rotary cutter with 2 blades (with one extra)

· Brown Raptor 30 in mulcher head w/gear motor

· 42’tilt grade ditch bucket w/ bolt on edge

VENDOR RESPONSE REQUESTED: Each proposal should include a vendor quote for the above, delivery date, and participation in the prompt payment discount.

PRICING: This RFR will be for a single contract from a pre-qualified list of contractors. The contractor will be paid upon delivery of the equipment. Responding vendors should submit a cost proposal with the breakdown for each item above via COMMBUYS by 4:00 PM on 5 February 2021

COST/BILLING SPECIFICATIONS: Commonwealth makes no guarantee that any commodities or services will be purchased from any Contract resulting from this Bid. Funding for any contract resulting from this procurement is conditioned upon available funding. DCR is responsible for encumbering sufficient funds for costs associated with the SOW for the duration of the project in accordance with Comptroller policies. The vendor will be reimbursed for costs submitted and approved through this request for quotes. If the vendor offers a Prompt Pay Discount, that should be itemized and shown in their response (see below).

PAYMENT TERMS: Pursuant to state finance law and the terms of the contract, payments cannot be made until deliverables are received and accepted by DCR.

Prompt Payment Discount (PPD): Vendors have listed Prompt Pay Discounts in the Standard Contract Form for payment of invoices issued in less than the standard 45 days from an accurately submitted invoice. Payments cannot be made in less than 45 days from the receipt of an invoice without a PPD. Discounts must be entered into the state accounting system as a percentage off the total payment and may not be taken as credits or other reductions. Timely review and turnaround of deliverables are critical to meeting the project schedule, and all parties agree that they will use best efforts to expedite the review process.

QUESTIONS: Interested vendors may submit questions for clarification purposes via COMMBUYS until 4:00 PM on 3 February 2021

EVALUATION CRITERIA: Respondents must submit responses proposals demonstrating the respondent’s ability to meet the objectives and goals of the scope.

Reponses will be evaluated according the following criteria- Delivery time for the above equipment Price Prompt Payment Discount, if available

STATEMENT OF WORK CHANGE ORDERS: Any additional work that may be required outside the scope of an executed Statement of Work (SOW) will require the SOW to be amended prior to the start of performance of the additional work. It will be the responsibility of the vendor project manager to maintain work discipline within scope.

ACCEPTANCE OF TERMS OF STATEMENT OF WORK (SOW): All participating parties will execute a binding contract citing the Statement of Work (SOW) when DCR has selected a vendor and the terms of the SOW performance have been negotiated and finalized, funding has been identified, and a performance timeline is established. Once the SOW is finalized and executed by authorized signatories of the eligible entity and vendor, performance may begin.

This Request for Quotes (RFQ) does not commit the eligible entity to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. The eligible entity reserves the right to accept or reject any and all quotes received as a result of this RFQ, and to contract for some, all, or none of the identified products and services as a result of this RFQ.

All Responses are due by 5 February 2021 at 4:00 PM. Responses (bids/quotes) are to be submitted to DCR electronically via “Create Quote” functionality contained in COMMBUYS system.