RFQ Incubator (Salmon-B).pdf

WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR

QUOTATION

Return Quotation To:

Washington Department of

Fish and Wildlife Contracts and purchasing

Quotation Number:

PF240037(B)JF

Mailing Address:

WDFW Purchasing Attn: Jeremy Finnegan PO Box 43135 Olympia WA 98504-

Physical Address (For couriers):

Natural Resources Bldg. (5th Floor), 1111 Washington St. SE Olympia WA 98501

Ship To Address: (FOB Destination, Freight Prepaid, Allowed)

Freight/shipping costs included in the bid price.

Estimate to include delivery to the following facility:

Washington Department of Fish and Wildlife Hurd Creek Fish Hatchery 955 Fasola Rd Sequim, WA 98382

Contact Name: Jeremy Finnegan E-mail: contractspurchasing@dfw.wa.gov Fax No. due to COVID-19, faxes not allowed Quotation Required By (Date and Time):

March 27th, 2024 by 12PM Required Delivery Date:

By 4pm (COB) 4 months from award date.

VENDOR QUOTATION

Vendor Name:

Name of Person providing Quotation:

ITEM NO. SPECIFICATIONS QTY

U

NI

T

UNIT PRICE TOTAL PRICE

1 New/unused 16 tray salmon incubators

24 EA

2 New/unused clear panels 50 EA 3 New/unused black panels 50 EA 4 New/unused drip pans 26 EA 5 New/unused water tray inserts 400 EA 6 Shipping/Freight charges Minimum Specifications provided – All _#_8__pages to be completed and returned with quote In addition to the initial purchase quantity identified in this bid document there is no guarantee to the contractor of any additional orders under the award. However, the order will allow the placement of future purchase orders on an as needed basis (also referred to indefinite delivery – indefinite quantity orders) under the same terms and conditions as those established for the initial purchase quantity within one year of award of the bid

Destination WA State Sales Tax Applies, added to billing invoice (not w/bid) Subtotal:

Any and all questions must be directed to Jeremy Finnegan @ contractspurchasing@dfw.wa.gov.

Any vendors that make contact with anyone outside of the WDFW contracts and purchasing office could result in their bid being disqualified.

VENDOR INFORMATION

Vendor Name: UBI No. Statewide Vendor Number:

Vendor Street Address: Vendor Mailing Address (if different):

Federal

TIN/SSN:

E-mail: Telephone No. Fax No.

Vendor’s Proposed Delivery Date: Prompt Payment Discount:

_____% discount for payment within _____ days OMWBE Minority or Women-Owned Business Certification Number (if applicable):

Department of Veteran Affairs Veteran-Owned Business Certification Number (if applicable)

Type/Print Name of Person Signing Quotation:

Authorized Signature and Date Signed:

INSTRUCTIONS FOR VENDORS

1. This Request for Quotation (RFQ) is not an order. If your quotation is accepted WDFW will issue a Field Order or other order document that will indicate what items have been accepted. WDFW may accept or reject quotations by each item separately or as a whole.

2. Please provide a price quote via fax, email or regular mail for the item(s) specified in this RFQ.

3. Please complete the VENDOR QUOTATION, VENDOR INFORMATION and VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 pages of this form to respond to this request. Failure to complete and use this form may result in rejection of a vendor’s quote.

4. Responses for the items indicated must be returned by no later than the date and time indicated.

5. Unless otherwise indicated, all prices offered must be FOB Destination, with all transportation and handling charges paid by the Vendor.

6. All quotations provided by the Vendor are good for a minimum of 60 calendar days from the Quotation Required By date/time on Page 1 of this document.

7. Vendors must be registered in the Statewide Vendor Payment System prior to submitting any requests for payment. The Washington State Department of Enterprise Services (DES) maintains the Statewide Vendor Payment System; to obtain registration materials contact the Statewide Payee Desk at (360) 407-8180; or go to Statewide Vendor/Payee Services | Office of Financial Management (wa.gov)

8. Washington Department of Fish and Wildlife Additional Terms and Conditions for Requests for Quotations and Field Orders govern this RFQ. These terms and conditions can be found at https://wdfw.wa.gov/about/administration/contracts Deviations from, or additions to, these terms are attached. By signing this RFQ the Vendor certifies that they have read, understand, and agree to these terms and conditions.

mailto:contractspurchasing@dfw.wa.gov https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://ofm.wa.gov/it-systems/accounting-systems/statewide-vendorpayee-services https://wdfw.wa.gov/about/administration/contracts

VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS

& SERVICES CONTRACTS

Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

� NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

� MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE

THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: _____________________________________________________

Name of Vendor – Print full legal entity name of firm.

By: ______________________________ Signature of authorized person

Title: ______________________________ Title of person signing certificate

Date: ________________________________

Print Name of person making certifications for firm

Place: ________________________________ City and state

SPECIFICATIONS FOR: VERTICAL INCUBATORS

PURPOSE: BID REQUEST IS FOR NEW/UNUSED MARISOURCE (OR EQUAL) 16 TRAY

VERTICAL INCUBATOR FOR SALMON EGGS WITH 12X12 SCREENS MODEL

CPM5616, WATER TRAYS MODEL CPM 5667, DRIP PANS MODEL CPM5630, CLEAR

AND BLACK ISOLATION PANELS MODELS CPM5626 AND CPM 5627.

FUNCTION: FACILITATES OPTIMAL CONDITIONS FOR THE CONTROLLED

INCUBATION AND HATCHING OF SALMON EGGS.

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBS and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

For Contracts and Awards with an Estimate Value under $150,000 The Purchaser is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, the Purchaser intends to conduct a competitive procurement to award an Agency Contract estimated to be valued at less than $150,000. Because it is estimated to be less than $150,000, the Purchaser intends to award the contract to the lowest responsive and responsible bid from a Small Business or Veteran- Owned Business, unless none of these businesses are responsible and responsive to this solicitation.

Comprehensive Specifications

Item Description Check If as Specified

Describe Fully If Not as Specified

General Requirements:

1. Trays hold up to 10,000 each (total of

160,000 in a 16-tray system, equivalent to MariSource Part #108331).

2. Tray screening material specified for salmon 12x12

3. The maximum allowable blast profile is 2-1/2 mils.

4. Cabinet constructed with a one-piece welded aluminum frame for stack ability, corrosion resistance, and long life.

5. Frames must be 32.5” Hx 23.75” Wx 25”D for installation into pre-designed drain troughs and plumbing systems.

All components to fit within the frame dimensions.

6. Interior components to be molded of plastic for corrosion resistance and ease of cleaning and disinfection prior to each use

7. Materials shall neither rust nor attack eggs chemically

8. All incubation components shall float.

9. Water Tray Insert (equivalent to

MariSource Part # 109061)

10. Clear Isolation Panel for 8-tray System (Equivalent to MariSource Part #

CPM118208)

11. Black Isolation Panel for 8-tray System (Equivalent to Marisource Part #

CPM118207)

12. Drip Pan (Equivalent to MariSource Part

# CPM108306)

SPECIFICATIONS FOR DELIVERY AND PAYMENT

Note: Polychlorinated biphenyls, commonly known as PCBs, have adverse effects on human health and the environment. Accordingly, the State of Washington through its procurement of goods is trying to minimize the purchase of products with PCBs and to incentive its vendors to sell products and products in packaging without them. WDFW respectfully requests any packaging be without color or dyes.

Description Check If As Specified

Describe Fully If Not As Specified

Delivery:

1. Delivery Address:

WA Dept of Fish & Wildlife Hurd Creek Fish Hatchery 955 Fasola Rd Sequim, WA 98382

Hours for delivery: 9am-4pm Mon-Fri

2. Trays and tray components shipped together; Frames shipped separately.

Payment:

1. WDFW will process payment to the awarded vendor at the time of conclusion when all goods have been received and location contact has satisfactorily accepted the delivery and vendor provides proper invoice.

PRICE SHEETS

Req.

Item

Comm.

Code

Description

Qty Unit Unit Price Total Price

1. New/unused 16 tray salmon incubators For Product Bid State:

Mfg.:

Brand/Model:

24 EA $ $

2. New/unused clear panels For Product Bid State:

50 EA $ $

3. New/unused black panels For Product Bid State:

50 EA $ $

4. New/unused drip pans For Product Bid State:

26 EA $ $

5. New/unused water tray inserts For Product Bid State:

Mfg.:

Brand/Model:

400 EA $

6. Shipping/freight charges LOT Subtotal $

Prompt Payment Discount: _____% discount for payment within _____ days