RFQ IHS1507664 Combined Synopsis-Solicitation.pdf

PDF 414 KB Posted Jul 16, 2025

Attached to: Combined Synopsis/Solicitation Pinon Infectious Waste Services
Solicitation number: IHS1
Issued by: Department of Health and Human Services Indian Health Service

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Written by GovTribe AI · Jul 16, 2025

This is a Request for Quotation (RFQ) No. IHS1507664 issued by the Indian Health Service for infectious medical waste disposal services at Pinon Health Center in Arizona. The solicitation is a 100% Total Small Business set-aside under NAICS code 562112, with a small business size standard of $47 million. The contract will cover a base period of 09/01/2025-08/31/2026 with four one-year option periods through 08/31/2030.

The contractor will provide comprehensive infectious waste management services, including labor, equipment, materials, red storage bags, transportation, treatment, and disposal for Pinon Health Center. Specific requirements include monthly waste collection of approximately 75 pounds per month, providing storage containers with biohazard labels, maintaining certified scales for waste weighing, and preparing collection manifests. The estimated total contract value includes pricing for regulated medical waste collection, an online compliance fee, and a mileage/fuel surcharge. Quotes are due by 07/25/2025 at 5:00 pm MDT, to be submitted via email to the Contracting Officer Tanya Begay.

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Rev. 04/23/2025

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included I this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation no. IHS1507664 is issued as a request for quotation (RFQ).

The solicitation document incorporates provisions and clauses that are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective January 17, 2025.

The solicitation is a 100% Total Small Business set-aside under North American Industry Classification System (NAICS) code 562112 with an associated small business size standard of $47 million.

Schedule of Items:

Base Period 9/1/25-8/31/26

Estimated Qty Unit Price Extended Price

1 Regulated Medical Waste Collection and Disposal, estimated 75 pounds per month

900 pounds per year

Price per pound

2 Online Mandatory Compliance Fee 1 each per year

3 Milage/Fuel Surcharge, 1 round trip per month

12 round trips per year

Price per trip

Total = $

First Option Period 09/01/2026-08/31/2027

Estimated Qty Unit Price Extended Price

1 Regulated Medical Waste Collection and Disposal, estimated 75 pounds per month

900 pounds per year

Price per pound

2 Online Mandatory Compliance Fee 1 each per year

3 Milage/Fuel Surcharge, 1 round trip per month

12 round trips per year

Price per trip

Second Option Period 09/01/2027-08/31/2028

1 Regulated Medical Waste Collection and Disposal, estimated 75 pounds per month

900 pounds per year

Price per pound

2 Online Mandatory Compliance Fee 1 each per year

3 Milage/Fuel Surcharge, 1 round trip per month

12 round trips per year

Price per trip

Third Option Period 09/01/2028-08/31/2029 Estimated Qty Unit Price Extended Price

1 Regulated Medical Waste Collection and Disposal, estimated 75 pounds per month

900 pounds per year

Price per pound

2 Online Mandatory Compliance Fee 1 each per year

3 Milage/Fuel Surcharge, 1 round trip per month

12 round trips per year

Price per trip

Fourth Option Period 09/01/2029-08/31/2030

1 Regulated Medical Waste Collection and Disposal, estimated 75 pounds per month

900 pounds per year

Price per pound

2 Online Mandatory Compliance Fee 1 each per year

3 Milage/Fuel Surcharge, 1 round trip per month

12 round trips per year

Price per trip

Overall Total = $

Pinon Health Center (PHC), Housekeeping Department needs a contractor to provide all necessary labor, equipment, material, red bags for storage barrels, supplies, and transportation, treatment and disposal fees to provide infectious waste storage, pickup and disposal for Pinon Health Center. Services shall be provided in strict accordance with attached Statement of Work.

The Period of Performance consists of one one-year base period plus four one-year option period Base Period 09/01/2025-08/31/2026 First Option Period 09/01/2026-08/31/2027 Second Option Period 09/01/2027-08/31/2028 Third Option Period 09/01/2028-08/31/2029 Fourth Option Period 09/01/2029-08/31/2030

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023), applies to this acquisition. Addenda are included. 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021) Submission of Offers. All offers must include the following information and submitted at or before the date and time specified in this solicitation.

Sub-paragraph (b) is replaced in its entirety by the following:

(b) Submission of quotes. All quotes must include the following information and be submitted via email to the Contracting Officer (CO): Tanya Begay, Supervisory Contract Specialist, 928-674-7635, tanya.begay2@ihs.gov at or before the exact time specified in this solicitation. Submit Adobe PDF files only.

1. Experience: Provide a list of 2-5 prior contracts of the same scope and complexity within the past 5 years; include detailed project description, location, dollar amount, and period of performance.

2. Past Performance of Vendor: Provide complete and final Contractor’s Performance Assessment Reporting System (CPARS) reports for each contract listed. Each identified contract shall include the following information: contract number, points of contact of Government personnel who accepted/received the products/services, phone numbers and email addresses for those Government personnel, a description of the requirement and an explanation of how it relates to the current requirement, and the contract award amount. If offeror has no CPARs, then offeror will be rated neutral. Offerors who provide CPARs will be weighted and considered higher in regards to Past Performance based on their CPARS ratings.

3. Technical Capability: Provide evidence that your company has the technical capability to successfully perform the required services in accordance with the Statement of Work.

4. Qualifications: Provide evidence that you have a certified/licensed staff to do the work.

5. Quoters must include with its quote a completed copy of the provision at 52.212-3 Offeror

Representations and Certifications – Commercial Products and Commercial Services (MAY 2024).

6. Provide SAM Unique Entity Identifier Number.

7. Price: Provide pricing on Schedule of Items on page 1.

The provision at 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021), applies to this acquisition. The following factors shall be used to evaluate quotes:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Experience

(2) Past Performance of Vendor

(3) Technical Capability

(4) Qualifications

Experience, Past Performance, Technical Capability, and Qualifications when combined, are Significantly more important than cost or price, and all non-price factors are of equal importance. Offers are intended to be evaluated with, and award made after, discussions with the offerors.

Failure to follow instructions and/or to provide required information may render proposal nonresponsive or unacceptable, and will be removed from award consideration.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Quoters must include with its quote a completed copy of the provision at 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY

2024)[DEVIATION FEB 2025].

The following Federal Acquisition Regulation provisions also apply:

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING AUG 2020

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

OCT 2020

52.252-1

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar FEB 1998

The following Department of Health and Human Services Acquisition Regulation provisions also apply:

352.239-73 ELECTRONIC AND INFORMATION TECHNOLOGY

ACCESSIBILITY NOTICE

DEC 2015

The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (MAY 2024), applies to this acquisition. Addenda are not included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (JAN 2025)[DEVIATION FEB 2025], applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition:

Clause No., Name, Date 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) 52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-50, Combating Trafficking in Persons (Nov 2021) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024) 52.222-41, Service Contract Labor Standards (Aug 2018) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014)

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022)

The following Federal Acquisition Regulation clauses also apply:

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.237-2 PROTECTION OF GOVERNMENT BUILDING, EQUIPMENT, AND VEGETATION APR 1984

52.237-3 CONTINUITY OF SERVICES JAN 1991

52.252-2

CLAUSES INCORPORATED BY REFERENCE

www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar FEB 1998

52.217-8 OPTION TO EXTEND SERVICES NOV 1999

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within before contract expires.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE

CONTRACT MAR 2000

(a)The Government may extend the term of this contract by written notice to the Contractor within before contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

The following Department of Health and Human Services Acquisition Regulation clauses incorporated by reference also apply:

352.226-1 INDIAN PREFERENCE MAR 2025

(DEVIATION)

(a) The Contractor agrees to give preference in employment opportunities under this contract to Indians who can perform required work, regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation. To the extent feasible and consistent with the efficient performance of this contract, the Contractor further agrees to give preference in employment and training opportunities under this contract to Indians who are not fully qualified to perform regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation. The Contractor also agrees to give preference to Indian organizations and Indian-owned economic enterprises in the awarding of any subcontracts to the extent feasible and consistent with the efficient performance of this contract. The Contractor shall maintain the necessary statistical records to demonstrate compliance with this paragraph.

(b) In connection with the Indian employment preference requirements of this clause, the Contractor shall provide reasonable opportunities for training, incident to such employment. Such training shall include on-the-job, classroom, or apprenticeship training designed to increase the vocational effectiveness of an Indian employee.

(c) If no Indian organizations or Indian-owned economic enterprises are available under reasonable terms and conditions, including price, for awarding of subcontracts in connection with the work performed under this contract, the Contractor agrees to comply with the provisions of this contract involving utilization of small businesses;

HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; women-owned small businesses; or small disadvantaged businesses.

(d) As used in this clause,

(1) Indian means a person who is a member of an Indian tribe. If the Contractor has reason to doubt that a person seeking employment preference is an Indian, the Contractor shall grant the preference but shall require the individual provide evidence within 30 days from the tribe concerned that the person is a member of the tribe.

(2) Indian tribe means an Indian tribe, pueblo, band, nation, or other organized group or community, including Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688; 43 U.S.C. 1601) which the United States recognizes as eligible for the special programs and services provided to Indians because of its status as Indians.

(3) Indian organization means the governing body of any Indian Tribe or entity established or recognized by such governing body in accordance with the Indian Financing Act of 1974 (88 Stat. 77; 25 U.S.C. 1451).

(4) Indian-owned economic enterprise means any Indian-owned commercial, industrial, or business activity established or organized for the purpose of profit, provided that such Indian ownership shall constitute not less than 51 percent of the enterprise, and that ownership shall encompass active operation and control of the enterprise.

(e) The Contractor agrees to include the provisions of this clause, including this paragraph (f) of this clause, in each subcontract awarded at any tier under this contract.

(f) In the event of noncompliance with this clause, the Contracting Officer may terminate the contract in whole or in part or may pursue any other remedies authorized by law or by other provisions of the contract.

(End of clause)

352.232-71 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS

FEB 2022

(a) Definitions. As used in this clause –

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(End of Clause)

The following local Indian Health Service, Gallup Service Unit special instructions also apply:

NAIHS-ACQ-08 CONTRACTING OFFICER’S REPRESENTATIVE AUG 2022

(a) Definition. “Contracting Officer’s Representative (COR)” means an individual designated in by the Contracting Officer as authorized personnel responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(b) Per FAR Subpart 1.602-2(d): The Contracting Officer (CO) determines that this contract requires a Contracting Officer Representative (COR).The Contracting Officer Representative (COR) is:

TBD at time of award.

(c) Upon award, the COR will receive a copy of the written designation, specifying the extent of the COR’s authority on behalf of the CO.

(d) Limitations. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract. Any contractor request for changes shall be referred to the CO directly or through the COR. No such changes shall be made without the express written prior authorization of the CO.

(End of Clause)

NAIHS-ACQ-09 UNAUTHORIZED COMMITMENTS SEP 2023

(a) Definitions.

Contracting Officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determination and findings.

Ratification means the act of approving an unauthorized commitment by an official who has the authority to do so.

Unauthorized Commitment (UAC) means an agreement that is not binding solely because the Government representative who made it lacked the authority to enter into that agreement on behalf of the Government.

(b) Policy.

The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer (see FAR 1.602-1) Government employees responsible for unauthorized commitments are subject to disciplinary action. Contractors perform at their own risk when accepting direction from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter.

Any agreement, modification, or change to a contractual agreement made by a government personnel who lack authority will be deemed an unauthorized commitment. The Government is not liable to the Contractor or under the terms of the contract, financially or otherwise – unless the unauthorized commitment successfully passes the ratification process.

The ratification process does not have any lead time, nor does the Government make any promise that an unauthorized commitment will be ratified and, therefore, the Contractor would be paid. The Contractor proceeds at its own risk if any of the terms of the contract are altered, changed, or modified without the written concurrence by a Contracting Officer.

(End of Clause)

Offers are due:

DATE: 07/25/2025

TIME: 5:00pm MDT LOCATION: Email to Tanya Begay @ tanya.begay2@ihs.gov

For additional information or questions about the solicitation, contact Tanya Begay, Supervisory Contract Specialist, 928-674-7635, tanya.begay2@ihs.gov

Attachments:

1. Statement of Work

2. Service Contract Act Wage Rates

STATEMENT OF WORK for Infectious Waste

1.0 General: This Statement of Work describes the requirements of collection and disposal of infectious waste services for Pinon Health Center, Navajo Service Route 41, Pinon, AZ 86510. The Contractor shall provide all necessary labor, equipment, material, red bags for storage barrels, supplies, and transportation, treatment and disposal fees to provide infectious waste storage, pickup and disposal for Pinon Health Center.

1.1 Background: Pinon Health Center is the primary provider of comprehensive ambulatory care, dental care, preventive and community health service and environmental health services for member of the Navajo

Nation (Tribe).

1.2 Objective: To obtain infectious waste disposal services for Pinon Health Center.

2.0 DEFINITIONS:

2.1 Acceptance: Constitutes acknowledgement that the supplies or services conform to applicable contract quality and quantity requirements, except as provided in FAR subpart 46.5 and subject to other terms and conditions of the contract.

2.2 Approval: Acknowledgment by the designated Government employee that submittals, deliverables, or administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) conform to the contractual requirements.

2.3 Area: A defined geographical region for Indian Health Services administrative purposes. Each Area Office may administer several Service Units.

2.4 Clean and dry: referring to reusable waste containers, means free of visible soil, mold and liquid.

2.5 Contracting Officer (CO): A Government employee with the authority to enter into administer, and/or terminate a contract and make related determinations and findings.

2.6 Contracting Officer’s Representative (COR): A government employee responsible for administration of this contract. The COR closely monitors the contract for Contractor compliance and provides feedback to the

Contracting Officer.

2.7 Contractor. The entity awarded legal binding contract to provide supplies and services

2.8 Customer: Patients and visitors of the Pinon Health Center.

2.9 Customer Evaluation/Input: Written comments made to the Contracting Officer regarding the

Contractor’s performance. This is one of the criteria used to evaluate the Contractor’s performance.

2.10 Facility Representative: Assists the Contracting Officer’s Representative to monitor the Contractor for performance.

2.11 Federal Acquisition Regulation (FAR): The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds.

2.12 Holiday: a day marked by a general suspension of work in commemoration of an event.

2.13 Infectious or bio‐hazardous medical waste: As pertains to this contract, means a solid or liquid waste that is generated in the medical diagnosis, treatment or immunization of human beings or animals which presents a risk of disease transmission, as defined in the appropriate state regulations. Reference the

Arizona Administrative Code Title 18, Chapter 13, Article 14, Section R18‐13‐1401 “Definitions” and the

New Mexico Administrative Code Title 20, Chapter 9, Part 2 Section 7 “Definitions.” Reference the Arizona

Administrative Code at http://apps.azsos.gov/public_gov/public_services/Title_18/18‐13.pdf and the

New Mexico Administrative Code at http://164/64.110.239/nmac/parts/title20/20.009.0002.htm.

2.14 Liner. A plastic bag placed inside a contractor‐provided storage container in order to double‐bag the infectious waste placed into the container and protect the container’s interior surface from contamination.

2.15 Quality Control: Those actions taken by the contractor to control quality of services provided.

2.16 Scheduled Delivery: Scheduled deliveries are those made on specific days of the week. Schedule deliveries shall:

(1) Meet the needs of Pinon Health Center.

(2) Be coordinated and approved by the facility representative.

3.0 GOVERNMENT FURNISHED PROPERTY

3.1 Storage Area. Pinon Health Center shall provide a designated area to store infectious waste storage containers for pickup. The storage room or area shall be secure and not used for any other purpose. The

Storage area shall be easily accessible to the Contractor.

3.2 Waste Collection bags. The Contractor shall provide red disposable plastic bags which will be used by the

Government to collect infectious waste within the healthcare facility. Red bags shall be securely tied or sealed before placement by Government employees into the Contractor‐provide storage containers.

3.2.1 Government Employees shall place protective lids on storage container when full.

4.0 GOVERNMENT FURNISHED PROPERTY

4.1 Storage Containers. Contractor shall provide storage containers with tight‐fitting lids. Containers shall be labeled as infectious waste, including the universal biohazard symbol. Containers intended to be manually lifted by Government employees shall not be greater than 40‐gallon capacity to avoid excessive weight.

Containers that have wheels or intended for mechanical pickup can be larger.

4.1.1 The Contractor shall provide storage containers which shall be clean and dry when delivered to the facilities.

4.1.2 The Contractor shall provide any liners that it requires to be used within its storage containers.

4.2 Scales. Contractor shall maintain certified scales for billable weight of infectious waste.

4.3 Facility Requirements: The Contractor’s facilities, vehicle, and equipment shall meet the requirements of the most current state and federal laws, including OSHA regulations for worker protection.

4.3.1 Facility Inspections: The Government reserves the right to conduct inspections of the contractor’s facilities.

5.0 SCOPE of WORK:

5.1 Overview. Contractor shall provide all necessary labor, equipment, material, red bags for storage barrels, supplies, and transportation, including transport vehicles and storage containers, shall be maintained in good repair. The Contractor’s tasks include:

5.2 Contractor Employee Identification. Contractor employees shall wear easily visible photo identification badges while on government property that identifies the employee by photograph, name and company.

5.3 Pick‐up Delivery. Contractor shall collect and remove infectious waste according to the following schedule except as otherwise negotiated and agreed upon by the COR and facility representative.

Facility Frequency of Collections Treating of Regulated Medical Waste

Pinon Health Center The Contractor shall collect regulated medical waste/infectious waste on a monthly basis.

The Contractor shall provide Autoclave as the means of treating regulated medical waste/infectious waste.

5.3.1 Scheduled Pick‐up and Delivery. Pick‐up shall be done between 8:00 a.m. and 5:00 p.m., generally on the same day of every other month, unless otherwise approved by the facility representative.

5.3.2 Holiday Delivery: The Contractor shall coordinate holiday deliveries with the facility representative for an alternate pickup date.

5.4 Number of Containers. The Contractor shall determine the minimum number of storage containers required at each Pinon Health Center in consultation with the facility representative. The facility representative can revise the minimum number required based on experience by notifying the contractor.

The Contractor shall comply within two weeks of a written notice.

5.5 Container condition. Reusable containers shall be rigid, leak proof, puncture resistant and otherwise meet the requirements of Arizona Administrative Code Sections R18‐13‐1407 and New Mexico

Administrative Code Section 20.9.8.13(c).

5.6 Reporting Requirements.

5.6.1 Collection Manifest. Contractor shall prepare an infectious waste manifest document for each pickup. Manifest shall include the type and number of waste containers removed and the weight or volume of waste picked up for disposal.

5.6.2 Final Manifest. Within 30 days after a manifest is created for removal of infectious waste from a facility, the Contractor shall provide to the facility representative a copy of the manifest signed by the final treatment or disposal facility operator certifying receipt of the infectious waste for appropriate disposal. An electronic copy of the signed manifest is actable. Reference Arizona

Administrative Code Section R18‐13‐1406(B) and R18‐13‐1409(D) and the New Mexico

Administrative Code Section 20.9.8.19

5.6.3 Manifest/Billing Summary Reports. The contractor shall provide the COR with a summary report indicating volume, weight, and cost for Pinon Health Center within 30 days after collection manifest is created. An electronic copy of manifests and billing summaries are acceptable.

5.6.4 Complaint Log. The contractor will maintain a log of all comments and complaints related to the contract, including the name of the medical facility, Pinon Health Center, the name of the facility representative, a summary of the comment/complaint, the date received, corrective action(s) taken, and the date corrective action(s) completed. The COR request to review the complaint log during inspections, or request one at the end of each contract period.

5.7 Scale Certification. Scales used to weigh infectious waste shall be certified annually by an official certifying agency. Contractor shall maintain the certification records and upon request, provide a copy of the certification to the COR.

5.8 Contingency Plan. The Contractor shall submit a Contingency Plan, and has the responsibility of notifying the COR if at any time the plan is changed. The contingency plan shall be submitted within thirty (30) working days after the pre‐performance conference for acceptance by the Government. The contractor shall notify the COR of any event that jeopardizes performances under this contract. The plan shall include contingency operations for the following events, as well as any of which the contractor may also be aware.

5.8.1 Labor Disputes: in the event of a labor dispute, the contractor’s responsibility to provide the service will not be terminated. The contractor shall provide the COR a strike or other employee job action contingency plan to continue performance of service without interruption or degradation in the quality of service. In the event of a strike or other labor dispute interference with timely contract performance, the contractor shall immediately notify the COR and initiate action under the contingency plan.

5.8.2 Utility Failure: In the event of a major, extended (2 days) disruption of utilities essential to the completion of contract services, the contractor shall determine a feasible alternative method of providing services and make recommendations to the COR.

5.8.3 Disaster: In the event of a disaster, to include but not limited to destruction of the facility, sabotage, or an act of God or nature that renders the contractor’s facility unsafe, the contractor shall determine a feasible alternative method of providing services and make recommendation to the COR.

5.9 Environmental Compliance: The contractor shall comply with all applicable local, state, and federal environmental regulations. The contractor shall provide an annual report within 30 days of the end of each contract period to the COR. The Annual report shall include an evaluation of existing work practices, environmental compliance, and opportunities to reduce environmental impact as related to the following topics: potable water consumption, hazardous chemical usage, air emissions, solid waste generation, and energy consumption.

5.10 The Contractor shall provide Department of Transportation On‐Line Training to Pinon Health Center

Housekeeping Department staff. The required HazMat training in accordance with U.S Department of

Transportation, 49 CFR, Part 172.704:

1. General Awareness Training

2. Function Specific Training

3. Safety Training –

a. Blood Borne Pathogen

b. Infectious Diseases Training

4. Security Awareness Training

6.0 QUALIFICATION:

6.1 The Contractor shall comply with all necessary permits, licenses, registrations and other federal, state, tribal or local authorizations required to perform services.

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