RFQ HT942523R0008 DHARD 2022 LEADERS SUMMIT.pdf

HT942523R0008

COMBINED SYNOPSIS/SOLICITATION

1. Issue Date: 21 October 2022 Closing Date: 27 October 2022 at 12:00 PM EST

2. Solicitation Number: HT942523R0008

3. Requiring Activity: Department of Health Administration Research and Development (DHARD) and/or U.S. Army Medical Research and Development Command (USAMRDC)

4. Contracting Office: U.S. Army Medical Research Acquisition Activity (USAMRAA)

820 Chandler Street Fort Detrick, MD 21702

5. Point of Contact: Alana M. Sowers alana.m.sowers.civ@health.mil

6. Subject Description:

This s a non-personal, non-severable services contract to provide support services for the DHARD’s 2022 Fall Leaders’ Summit.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

This combined synopsis/solicitation is issued as a request for quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99.

This is an unrestricted procurement. The relevant NAICS code is 721110.

The contents of this solicitation (RFQ) are as follows:

• RFQ with Performance Work Statement (PWS)

• RFQ Attachment 1 – OCI

• RFQ Attachment 2 – Pricing Sheet

• RFQ Attachment 3 - NDA

RFQ Questions may be submitted to the Government Point of Contact (POC), Ms. Alana M. Sowers at alana.m.sowers.civ@health.mil via email no later than 25 October 2022 at 12:00 PM EST. Offerors are responsible for verifying receipt by the Government POC. Responses to the RFQ Questions will be posted via RFQ Amendment.

Quotes are due no later than 27 October 2022 at 12:00 PM EST to the POC, Ms. Alana M. Sowers at alana.m.sowers.civ@health.mil. Offerors are responsible for verifying receipt by the Government POC.

The resulting contract is expected to be firm fixed price.

PERFORMANCE WORK STATEMENT

Title: DEPARTMENT OF HEALTH ADMINISTRATION RESEARCH AND DEVELOPMENT 2022 FALL

LEADERS’ SUMMIT

Requiring Activity Name: U.S. Army Medical Research and Development Command (USAMRDC) and/or Department of Health Research and Development (DHARD)

1. INTRODUCTION AND REQUIREMENTS

The Department of Health Research and Development (DHARD) is the Department of Defense’s medical materiel developer, with responsibility for medical research, development, and acquisition. The DHARD's expertise in these critical areas helps establish and maintain the capabilities the Army needs remain ready and lethal on the battlefield.

Ensuring our armed forces remain in optimal health and are equipped to protect themselves from disease and injury, particularly on the battlefield, is the job of the DHARD. The DHARD is headquartered (HQ) at Fort Detrick, MD, with eight (8) subordinate directorates located throughout the world. Six (6) medical research laboratory directorates execute the science and technology program to investigate medical solutions for the battlefield with a focus on various areas of biomedical research, including military infectious diseases, combat casualty care, military operational medicine, medical chemical and biological defense, and clinical and rehabilitative medicine. The DHARD manages a large extramural research program with numerous contracts, grants, and cooperative research and development agreements to provide additional science and technology capabilities from leading academic, private industry, and other Government organizations.

The use of “Contractor” and “hotel facility” are used interchangeably throughout this Performance Work Statement (PWS) and have the same meaning.

The use of Department of Health Research and Development (DHARD) and U.S. Army Medical Research and Development Command (USAMRDC) are used interchangeably throughout this Performance Work Statement (PWS) and have the same meaning.

1.1. Mission

1.1.1 The Director’s mission is to responsively and responsibly create, develop, acquire and deliver capabilities for the warfighter.

1.2. Background

The DHARD Director’s Leaders’ Summit is a semi-annual in-person and virtual event with DHARD leadership and staff. As stated above, DHARD is comprised of eight (8) subordinate directorates, which are geographically dispersed throughout the world. As a result, the Leaders’ Summit (1) brings leaders and staff from across DHARD together in one (1) location; (2) allows leaders and staff to hear the Director’s vision, guidance on the current operating environment and threats, and provide a common understanding of how DHARD’s mission supports the future fight in multi-domain operations; (3) provides an environment for DHARD leaders and staff to come together in-person to exchange views and share information, discuss challenges and seek solutions, introduce new strategies, fuel collaboration, and build camaraderie across the DHARD; and (4) contributes to leadership development.

1.3. Objective

The DHARD requires a hotel facility to provide meeting room space, audio/visual, food and beverage (two (2) breaks (morning and afternoon)) for 75 personnel, and lodging (overnight stay) for up to 75 personnel in the Washington, D.C. metropolitan area for the 2022 Fall Leaders’ Summit scheduled for 30 November 2022 through 2 December 2022.

1.3.1. DHARD requires the physical location of the hotel facility to be no more than 20 miles road distance from one of the three (3) major airports, Ronald Reagan Washington National Airport (DCA); Dulles International Airport (IAD); and Baltimore/Washington International Thurgood Marshall Airport to allow for use of commercial transport for roundtrip travel from the hotel facility.

1.3.2. DHARD requires the physical location of the hotel facility to be no less than 50 miles road distance from 810 Schreider Street, Fort Detrick, MD 21702.

1.3.3. DHARD requires the hotel facility to be in walking distance to a variety of restaurants and social venues to promote social interaction after formal events are held during the day.

1.3.4. DHARD’s preference for the hotel facility is to be centered near public transportation infrastructure, i.e., the Washington, DC Metro and rail stations.

1.4. Scope

The required services to be provided by the Contractor are determined to be non-severable. The scope of the Leaders’ Summit includes four (4) objectives listed below:

1.4.1. Objective 1: Meeting Room Space. The Contractor shall provide meeting room space for general sessions to accommodate 75 attendees, 2 breakout rooms to accommodate 25 attendees per room, and 1 private office space. Table 1 identifies the schedule of events to include the room configuration for the 2022 Fall Leaders’ Summit.

Table 1 - Schedule of Events

Date Start Time

End Time Function Setup Attendees

Tuesday , 29 November 2022 1:00 PM 4:00 PM A/V Check and Event Preparations

Classroom 5

Wednesday, 30 November 2022 7:30 AM 6:00 PM General Session Classroom 75 Wednesday, 30 November 2022 7:30 AM 6:00 PM Breakout Conference tables 25 Wednesday, 30 November 2022 7:30 AM 6:00 PM Breakout Conference tables 25 Wednesday, 30 November 2022 7:30 AM 6:00 PM Office Office 2 Thursday, 1 December 2022 7:30 AM 6:00 PM General Session Classroom 75 Thursday, 1 December 2022 7:30 AM 6:00 PM Breakout Conference tables 25 Thursday, 1 December 2022 7:30 AM 6:00 PM Breakout Conference tables 25 Thursday, 1 December 2022 7:30 AM 6:00 PM Office Office 2 Friday, 2 December 2022 7:30 AM 6:00 PM General Session Classroom 75 Friday, 2 December 2022 7:30 AM 6:00 PM Breakout Conference tables 25 Friday, 2 December 2022 7:30 AM 6:00 PM Breakout Conference tables 25 Friday, 2 December 2022 7:30 AM 6:00 PM Office Office 2

1.4.1.a. The Contractor shall provide the Technical Point-of-Contact (TPOC) access to the general session room space starting at 1:00 PM on 29 November 2022 for event preparations and A/V systems set-up and checks.

1.4.1.1. The Contractor shall provide a complete meeting package for the Leaders’ Summit to include the following:

a . Cleaning and housekeeping duties – garbage cans, table sets cleaned and dressed. Additional cleaning and sanitation of all meeting areas shall be in accordance with (IAW) applicable laws and regulations for COVID-19.

b. General amenities for meeting rooms and public areas – four (4) dry erase easels, water and glasses, paper and pencils in each meeting room.

c. Room sets – table and chair sets based on classroom design and placement of attendees and presentation sets in classroom orientation.

d. Draped and skirted rectangular tables (six foot or eight foot) with chairs for registration and other ad hoc services.

e. Podium/lectern and skirted risers for staging to include regular and handicap capabilities for stage set-up.

f. Grafting tape downs for all electrical requirements that will protect the personal safety of all attendees accessing the meeting rooms and to ensure safety of attendees.

g. Rooms defined for meals – room set and specifications to include hotel staff adequately assigned based on final attendance provided by conference manager to the convention service manage no less than 5 days from the onset of the meeting.

h. The meeting room occupancy shall comply with local and state fire codes.

i. Lock and key defined and provided to DHARD Leaders’ Summit Technical Point-of-Contact (TPOC) to ensure all rooms are secured when not active.

j. Wireless secure Internet access in all conference/meeting/meal spaces capable of handling up to 75 concurrent connections without degradation and at a bandwidth to allow for upload and download of large files by multiple computers and devices. Ensure capability of government VPN connection capability to wireless internet routers/points.

k. On-site technical support to resolve all hotel facility network failures within 30 minutes of network failure.

1.4.1.2. The Government is tax exempt, and the Contractor shall not apply federal or states taxes. The TPOC will coordinate with the Conference Manager the applicable Tax Exemption Forms.

1.4.2. Objective 2: Food and Beverage. The Contractor shall provide food and beverage to include two (2) breaks (AM and PM ), and daily coffee/tea/water station for the 75 attendees during the period of performance as follows:

a . Wednesday, 30 November 2022: AM Break, PM Break, coffee/tea/water station,

b. Thursday, 1 December 20: AM Break, PM Break, coffee/tea/water station,

c. Friday, 2 December 2022: AM Break, PM Break, coffee/tea/water station,

1.4.2.1. The Contractor shall coordinate the exact time of the morning (10:00-10:30 AM) and afternoon break (2:30-3:00 PM) service with the TPOC.

1.4.2.2. The daily morning and afternoon breaks shall consist of light refreshments to be available between breakout sessions. The light refreshments must not be so substantial to constitute a meal. A coffee, hot-water, tea selection, and water station will be made available from 8:30 AM to 5:00 PM. The Contractor shall not provide alcoholic beverages of any kind under the performance of this contract. All Leaders’ Summit attendees are personally responsible for the purchase and payment of all alcoholic beverages.

1.4.2.3. The Contractor shall provide menus for coordination of the food selection for the morning and afternoon breaks with the TPOC ten (10) business days prior to the start of the Leaders’ Summit. The Contractor shall accommodate attendee special diets where feasible and within contracted meal plan. All food shall be served IAW applicable laws and regulations under the safety protocols for COVID-19 environment guidelines and delivered in a safe and contactless manner.

1.4.2.4. The Government is tax exempt, and the Contractor shall not apply federal or states taxes. The TPOC will coordinate with the Conference Manager the applicable Tax Exemption Forms.

1.4.3. Objective 3: Room Block and Lodging. The Contractor shall provide a room block and sleeping rooms as identified in Table 2. The contractor shall not hold the DHARD financially responsible for unutilized block rooms. (Refer to Section 1.5 for Tax Exemption Information applicable to Sleeping Room Rates)

Table 2 – Room Block and Sleeping Rooms

Day/Date

Tuesday, Novemb er 2022

Wednesday, November

Thursday, December

Friday, December

Saturday, December

Total

Standard Room (Run of House)

15 73 73 15 15 191

Executive Room (Run of House

0 2 2 0 0 4

Total Room Nights 15 75 75 15 15 195

1.4.3.1. The Contractor shall provide a minimum size living area no less than 250 square feet, excluding the bathroom, balconies, and closets.

1.4.3.2. The Contractor shall ensure rooms are sanitary, clean, safe, secure, and well-maintained living conditions.

The Contractor shall provide additional cleaning and sanitation of all sleeping rooms IAW applicable laws and regulations for COVID-19.

1.4.3.3. The Contractor shall ensure rooms are free of insects, dirt, mold, mildew.

1.4.3.4. The Contractor shall ensure rooms are vacuumed daily by housekeeping.

1.4.3.5. The Contractor shall all rooms are equipped with an independent occupant controlled air conditioning and heating unit in working order.

1.4.3.6. The Contractor shall ensure the entrance door to all rooms possess a chain/lock dead bolt with a functional door view to ensure guests can verify the identity of the “visitor” prior to opening the door.

1.4.3.7. The Contractor shall ensure the rooms have wireless secure Internet services.

1.4.3.8. The Contractor shall ensure the bed linens and towels shall be replaced daily or as required by the guest.

1.4.4. Objective 4: Audio/Visual

1.4.4.1. The Contractor shall provide audio/visual capabilities in all general session room as follows:

a . Eight (8) power strips

b. Two (2) large LCD screens for visual media presentations with HDMI interface and/or base station for computer integration

c. One (1) podium with wireless or wired microphone

d. Five (5) wireless handheld microphones, house sound system with sound board capable of providing house sound into a provided Government computer through HDMI or USB for MS Teams integration; sound out from Government provided computer into the house sound for visual media and audio from virtual attendee integration in MS Teams.

e. Power and strips to accommodate 75 attendees at each conference table

f. One (1) video camera with tripod stand capable of live video integration with a Government provided computer to provide video of the virtual attendees.

1.4.4.2. The Government is tax exempt, and the Contractor shall not apply federal or states taxes. The TPOC will coordinate with the Conference Manager the applicable Tax Exemption Forms.

1.5. Sleeping Room Rates

1.5.1. The sleeping room rate shall be no higher than the prevailing Government per diem rate. The rates are non-commissionable. The per diem rate shall be available to attendees one (1) day prior to the start of the Leaders’ Summit and one (1) day post Summit.

1.5.2. The Government is tax exempt and the Contractor shall not apply federal or states taxes to the sleeping room rates. The TPOC will coordinate with the Conference Manager the applicable Tax Exemption Forms for all registered guests five (5) business days prior to the start of the Leaders’ Summit. Occupancy, local, or city taxes shall not apply, and fees or surcharges shall not be authorized nor added to the Government per diem rate without the expressed written approval of both the Contractor and the KO.

1.6. Hotel Facility

1.6.1. The Contractor shall provide all access to hotel guest facilities and amenities, to include non-smoking rooms, the business center, swimming pool, and fitness center for all registered Leaders’ Summit attendees for the period of performance.

1.6.2. The Contractor shall provide 24 hour telephone service with local calls free of charge. An answering system or service shall be available to relay telephone messages to guests.

1.6.3. The Contractor shall have available ice machine(s) on premises in operating condition.

1.6.4. The Contractor shall provide adequate, lighted, safe parking for seventy-five (75) registered attendees in a parking garage or lot.

1.6.5. The Contractor shall ensure all smoke detectors and sprinkler system are in operating condition. A current fire inspection certified must be posted.

1.6.6. The Contractor shall ensure all hotel facility entrances other than the main lobby are keyed entry only and the lobby desk shall be staffed at all times. During times when the front desk is not staffed, the entrance to the main lobby shall be locked to provide for the security and safety of all hotel guests.

1.6.7. The Contractor shall demonstrate adequate security measures to ensure the hotel facility, including the parking garage/lot and common areas are safe, secure, and free of loitering, illicit, or criminal activity.

1.6.8. The hotel facility check-in time is 3:00 PM and check-out time is 11:00 AM. All registered attendees arriving before 3:00 PM shall be accommodated as sleeping rooms become available. The Contractor’s Front Desk staff shall arrange to check baggage for any registered guest arriving early when sleeping rooms are unavailable and for guests attending functions at the conclusion of the Leaders’ Summit.

1.7. Cancellation

DHARD will not be liable for any costs as a result of cancelling the Leaders’ Summit for any reason to include but not limited to natural disasters, weather events, and pandemics (CONUS or OCONUS). DHARD will notify the hotel facility immediately or within 24 hours from the start date (whichever comes first) of the Leaders’ Summit should DHARD need to cancel the Leaders’ Summit.

1.8. Non-Personal Services

This PWS identifies services that are strictly non-personal in nature, as defined in Federal Acquisition Regulation (FAR) Part 37. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required services. Under no circumstances shall the Government assign work, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or given the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer (KO) immediately.

1.9. System for Award Management (SAM)

IAW Federal Acquisition Regulation (FAR) Subpart 4.11 – System for Award Management, all Contractors doing business with the Federal Government require registration in SAM at the time an offer or quotation is submitted to comply with the annual representations and certifications. The U.S. Army Medical Research Acquisition Activity (USAMRAA) will verify the Contractor’s SAM registration by saving a copy of the registration as a Portable Document Format (PDF). The SAM verification will include the Contractor’s name, address, Unique Entity ID (UEI) number, and CAGE code along with the date stamp the verification occurred. The results of the verification will be uploaded to the contracting file. In the absence of a date stamp, the date the registration was uploaded to the contract file will be considered the date stamp.

1.10. Representations and Certifications Checks

USAMRAA is required to review and include a copy of the Contractor's Representations and Certifications (accessible through SAM) in the contract file for any prospective Contractor selected for award. All contract modifications require USAMRAA to review the Representations and Certifications for positive certifications regarding FAR 52.209-5 – Certification Regarding Responsibility Matters and FAR 52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under any Federal Law.

1.11. Certification Regarding Responsibility Matters

The KO is responsible for immediately providing an official notification of referral on letterhead to the Army Suspension Debarment Official (SDO) if a Contractor submits a positive certification to FAR 52.209-5. The KO must notify their immediate Supervisor, who will be responsible for notifying the USAMRAA Senior Leadership.

IAW FAR 52.209-5, the KO may proceed with award to the Contractor; however follow-up on the referral to the SDO is required and the contract file is documented with all related correspondence.

1.12. Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under any Federal Law

The KO is responsible for immediately providing an official notification of referral on letterhead to the Army SDO if a Contractor submits a positive certification to FAR 52.209-11. The KO must notify their immediate Supervisor, who will be responsible for notifying the USAMRAA Senior Leadership. IAW FAR 52.209-11, the KO may NOT proceed with award to the Contractor, until they have received official authorization in writing from the SDO. The KO will follow-up on the referral to the SDO and shall document the contract file with all related correspondence.

2. GENERAL REQUIREMENTS

2.1. Business Relations

2.1.1 The Contractor shall successfully integrate and coordinate all activity needed to execute the requirements of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2. Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the contract.

2.2.1. Contract Management Activities

a . Government Management of the Contract. The KO will designate a TPOC to oversee the contract with the following responsibilities:

(1) Serving as the primary point-of-contact for contract level coordination of administration and technical performance matters.

(2) Identifying the need for generating contract modification requirements.

(3) Inspection, accepting, or rejecting all Contractor technical deliverables and invoices provided under the contract.

(4) Serving as the approval and disapproval authority for receiving reports and invoices.

(6) Conducting contract surveillance activities.

(7) Elevating to the KO any problems that cannot be addressed by the TPOC.

b. Contractor Management of the Contract. The Contractor shall designate a Conference Manager to serve as a liaison with the Government TPOC. The Conference Manager shall be vested with the full authority to provide oversight of the contract and resolve issues as they arise and provide overall contract performance. The Conference Manager shall be available throughout period of performance of this contract. The Conference Manage shall deliver to the TPOC five (5) business days in advance of the Leaders’ Summit the point-of-contacts who have the authority to resolve issues affecting the respective areas of support such as room maintenance, security, banquets, payment.

The Conference Manager shall ensure contract performance is efficient, accurate, on time, and in compliance with the requirements of this PWS. In addition, the Conference Manager shall ensure timely and accurate submission of invoices.

2.2.2. Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

The Contractor shall respond to the Government requests for contractual actions by the suspense date. The Contractor’s Conference Manager shall serve as the POC between the Government and other Contractor personnel assigned to provide support. The Contract Administration Team will consist of the following members:

2.2.2.1. The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and quality assurance surveillance functions supported by contract administrators and the TPOC.

2.2.2.2. The TPOC will be assigned by the KO and will be directly responsible to the KO. The TPOC serves as the Government’s POC for contract coordination of administration and performance.

2.3. Subcontractor Management

The prime Contractor shall be responsible for any subcontract management necessary to integrate work performed under the contract and shall be responsible and accountable for subcontractor performance.

2.4. Location and Hours

2.4.1. Location of Work. Accomplishment of the results contained in this PWS requires work to be performed on-site at the Contractor’s facility.

2.4.2. Leaders’ Summit Hours. The Contractor shall ensure the meeting space is available from the hours of 7:00 AM to 6:00 PM daily during the Leaders’ Summit.

2.5. Quality Control Plan (QCP)

This contract is established using FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures; therefore, no Quality Control Plan (QCP) is required.

2.6. Quality Assurance

The Government will rely on the Contractor’s existing quality assurance system as a substitute for Government inspection and testing for compliance with contract requirements. The Government shall rely on the Contractor to accomplish all inspection and testing needed to ensure the services conform to contract quality requirements before delivered to the Government IAW FAR Part 46.301.

3.0 SPECIAL REQUIREMENTS

3.1. Security and Safety

The Contractor shall take all reasonable steps and precautions to prevent accidents and preserve the life and health of both Contractor and Government personnel. The Contractor’s Security Manager shall establish a direct line of communication with the TPOC for all security issues/concerns prior to and during the Leaders’ Summit.

3.1.1. The Contractor shall not under any circumstances post information to a public website or social media locations, personal or professional, that in any way discloses names, locations, hotel facility data, participants, discussions, pictures, before, during, or after the contract period of performance without the expressed written consent of the KO. The Contractor shall not cite any information to include contract information, pictures, locations, etc. obtained through this contract on any Contractor marketing tools to include the hotel facility website.

4.0. DELIVERABLES AND INSPECTION/ACCEPTANCE

The Contractor shall deliver to DHARD the hotel facility and services IAW with the areas identified in Section 1.3 of this PWS to accommodate the DHARD 2022 Fall Leaders’ Summit.

The TPOC will reject or require correction of any deficiencies found in the deliverables from the Contractor. In the event of a rejected deliverable, the Contractor’s Conference Manager will be notified immediately by the TPOC for the specific reason(s) for rejection. In response, the Conference Manager shall coordinate with the TPOC corrective measures for each rejection received and the resolution shall be mutually agreed upon between the Conference Manager and the TPOC.

4.1. Inspection and Acceptance

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the performance standards contained in the Contractor’s existing quality assurance system and all terms and conditions of the contract.

4.2. Performance Surveillance Matrix

The Performance Surveillance Matrix (Table 3) is the list of performance objectives and standards that must be performed by the Contractor. This matrix details the method of surveillance and frequency the TPOC will use to validate and inspect the performance elements. Inspection of each element will be documented in the contract file.

Table 3 – Performance Surveillance Matrix

PWS

Objective Standard Acceptable Quality Level Method of Surveillance

1.4.1. Meeting room space is provided IAW Table 1 and

Section 1.4.1.1.

100% Compliance 100% Inspection, TPOC Validation

1.4.2. Food and beverage is delivered and prepared

according to predetermined menus and schedule following COVID-19 applicable laws and regulations.

100% Compliance 100% Inspection, TPOC Validation

1.4.3. Sleeping room block is provided IAW Table 2

and no higher than the Government prevailing per diem rate.

100% Compliance 100% Inspection, TPOC Validation

1.4.4. Audio/visual configurations for the general

sessions and breakout sessions are provided with no technical difficulties.

100% Compliance 100% Inspection, TPOC Validation

4.3. Combat Trafficking in Persons (CTIP)

DoD has a zero tolerance policy for human trafficking. The Defense Federal Acquisition Regulation Supplement (DFARS) 222.17 mandates surveillance for ensuring compliance with Combatting Trafficking in Persons (CTIP).

The DoD CTIP website is located at https://ctip.defense.gov. Table 4 will be used to ensure the Contractor is complying with CTIP and the results documented in the contract file. In accordance with (IAW) FAR 52.222- 50(c)(10) Combating Trafficking in Persons, the Contractor shall educate all employees assigned to this contract of the Government’s policy prohibiting trafficking in persons and the actions that will be taken against employees for violating to include but not limited to, removal from the contract, reduction in benefits, or termination of employee.

As the TPOC monitors the Contractor and its employees, CTIP is a priority. TPOCs do not have the authority to investigate suspected incidents of CTIP, instead, forward all reported or suspected violations to the KO immediately.

Table 4 – CTIP Monitoring

Task Standard Acceptable

Quality Level

Surveillance Method Incentive

Has the Contractor informed employees including subcontractor employees assigned to this contract of the DoD/Army zero tolerance CTIP policy, including informing employees of the actions that will be taken against them for violations of this policy?

Reference: FAR Subpart 52.222-50, Para (c)(10

Contractor shall inform employees of policy immediately.

100% Compliance

100% Inspection, TPOC validation.

Positive Past Performance Evaluation.

Has the Contractor informed the TPOC about any information it receives that alleges a Contractor employee or subcontractor employee has engaged in conduct violating the CTIP policy?

Reference: FAR Subpart 52.222- 50(d)(1)

Contractor shall report such information to the

TPOC

immediately.

100% Compliance

100% Inspection, TPOC validation.

Positive Past Performance Evaluation.

https://ctip.defense.gov/

Task Standard Acceptable

Quality Level

Surveillance Method Incentive

Has the contractor informed the KO about any actions taken against Contractors, or subcontractor employees pursuant to CTIP policy?

Reference: FAR Subpart 52.222- 50(d)(2)

Contractor shall report such information to the TPOC and KO immediately.

100% Compliance

100% Inspection, TPOC validation.

Positive Past Performance Evaluation.

4.4. Invoicing and Receiving Report Instructions - Fixed Price Contracts

The Contractor shall submit invoices and initiate receiving reports electronically through Wide Area Work Flow via the Procurement Integrated Enterprise Environment (PIEE) for services rendered under this contract in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and 252.232-7006 Wide Area Workflow Payment Instructions. The Contractor shall submit invoices for payment and initiate receiving reports monthly and the Government will process invoices for payment and associated receiving reports monthly. Fixed price service contracts require the WAWF 2-in-1 format. Back up documentation shall be included and attached to WAWF documents as referenced in Section 5.8.2. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF.

Contractor personnel shall self-register at the web site https://piee.eb.mil/xhtml/unauth/home/login.xhtml and be activated by the Contractor’s designated Electronic Business Point of Contact. WAWF training is available at the same web site.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Meeting Room Space

FFP

FOB: Destination

PSC CD: V231

NET AMT

https://piee.eb.mil/xhtml/unauth/home/login.xhtml

0002 1 Job Food and Beverage

FFP

0003 1 Job Room Block and Lodging

COST

ESTIMATED COST

0004 1 Job Audio/Visual

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 29-NOV-2022 TO

03-DEC-2022

N/A USAMRD CMD - MM

9200 AMBER DRIVE

FORT DETRICK MD 21702-5011

HT0957

0002 POP 29-NOV-2022 TO

03-DEC-2022

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 29-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 29-NOV-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-12 Unique Entity Identifier Maintenance OCT 2016 52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

NOV 2021

52.212-3 Offeror Representations and Certifications--Commercial Products and Commercial Services

MAY 2022

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2021

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

NOV 2021

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.204-7020 NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

APR 2020

252.244-7000 Subcontracts for Commercial Items JAN 2021

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Technical

• Price

Basis for Award & Evaluation

The Lowest Price, Technically Acceptable (LPTA) evaluation procedures will be used for this competitive procurement. The Government intends to evaluate quotations and award a contract without discussions with offerors. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The LPTA process is selected as appropriate for this acquisition as the best value is expected to result from selection of the technically acceptable quotation with the lowest evaluated price. An overall technical rating must be at least "ACCEPTABLE" in order to be eligible for award. An "UNACCEPTABLE" rating, results in the technical quotation being rated "UNACCEPTABLE" unless corrected through discussions. An overall technical rating of "UNACCEPTABLE" makes a quotation ineligible for award.

An offeror is expected to submit sufficient information in response to the Request for Quote (RFQ) to allow for the evaluation of the quotation.

Each Offeror’s quote will be evaluated using the following criteria and ratings:

Factor 1 – Technical.

The Government will evaluate the offeror’s ability to meet the objectives outlined in the PWS to determine whether the quotation is acceptable or unacceptable, using the ratings and descriptions outlined in Table A-1 below.

Table A-1 - Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Quotation meets the minimum requirements of the PWS and RFQ, as described below.

Offeror must demonstrate ability and commitment to provide support services requested in Section’s 1.3, 1.4, 1.5, 1.6, 1.7, and 2 in the PWS.

Unacceptable Quotation does not meet the minimum requirements of the PWS and RFQ as described above.

Factor 2 – Price.

Offerors' price quotation will be evaluated to determine the price is fair and reasonable in accordance with FAR

12.209 and FAR 13.106-3. Quotations shall include a proposed price for each Contract Line Item Number (CLIN).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (SEP 2021) (15 U.S.C. 657a).

____ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-6.

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (NOV 2021) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (SEP 2021) of 52.219-9.

____ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (ii) Alternate I (MAR 2020) of 52.219-13.

____ (19) 52.219-14, Limitations on Subcontracting (SEP 2021) (15 U.S.C. 657s).

____ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP 2021)…