RFQ HS Tennis Resurfacing 2021.doc

Dighton – Rehoboth Regional School District Request for Quote Dighton Rehoboth Regional High School

Tennis Court

Resurfacing Project

Submittal Deadline

Thursday, October 21, 2021 at 10:00 AM

LEGAL NOTICE

Dighton Rehoboth Regional School District North Dighton, Massachusetts

Thursday, October 21, 2021 Request for Quote The Dighton Rehoboth School Committee requests quotes for the Dighton Rehoboth High School Tennis Court Resurfacing Project for the Dighton Rehoboth Regional School District. Quotes will be received in the Office of the Superintendent of Schools, 2700 Regional Road, North Dighton, MA 02760, until Thursday, October 21, 2021 at 10:00 AM.

Specifications may be obtained at the Office of the Superintendent Monday through Friday from 8:00 AM until 3:30 PM. The School Committee reserves the right to waive any informalities in the quote process and to accept or reject any and all quotes, and to award the contract(s) as the committee deems to be in the best interest of the Dighton Rehoboth Regional School District.

INSTRUCTIONS TO BIDDERS

1. All quotes must be received by the Dighton Rehoboth Regional School District in the Office of the Superintendent of Schools, 2700 Regional Road, North Dighton, MA 02760, not later than Thursday, October 21, 2021 at 10:00 AM.

2. Quotes must be submitted in a sealed envelope with the name of the company submitting the bid and the phrase “Quote - Dighton Rehoboth High School Tennis Court Resurfacing Project” to appear on the outside of the envelope.

3. Quotes are to be provided for the attached Scope of Services found beginning on page 8.

4. The importance of maintaining our property in a satisfactory operating condition demands that the work and services be performed by a contractor who is regularly engaged with his own skilled and competent personnel regularly engaged in the maintenance and resurfacing of tennis courts. The bidder must be able to demonstrate that he has satisfactorily performed work and maintenance on tennis courts of similar size and composition and that he has a local organization and facilities located within a reasonable distance from North Dighton to properly fulfill all the work and services required on the type of courts located at Dighton Rehoboth Regional High School and that he has the financial and technical ability to render these services. To this end all bidders are required to supply the following information with their quote:

a. A company profile, on company letterhead, to include company size, facilities and equipment, and number of permanent, full-time service personnel, including their years of experience, their qualifications and license / certification numbers (where applicable).

b. A list of at least three (3) current customers with similar size and composition tennis courts as Dighton Rehoboth Regional High School for which you have provided resurfacing services, with contact person and phone number. Also list any public agencies (municipalities and/or Regional School District) which you have serviced in the last three years.

5. All quoted prices shall be net, all discounts and freight charges having been taken into consideration. Prices shall remain firm for the duration of the contract.

6. A copy of the Prevailing Wage Rates from the Division of Occupational Safety is included at the end of this Request for Quotes.

7. All bidders shall certify that all employees to be employed at the worksite in the work subject to this bid will have successfully completed a course in construction safety and health approved by the United States OSHA that is at least 10 hours in duration.

8. The successful bidder must be able to furnish the Dighton Rehoboth Regional School District with a Payment Bond in the amount of 50% of the bid. Said bond will be from a surety company qualified to do business under the laws of the Commonwealth and satisfactory to the awarding authority.

9. The successful bidder shall submit an insurance binder showing the following insurances and amount coverages:

a. General Liability: $500,000 Aggregate coverage, $250,000 per person, or a combined $500,000 bodily injury coverage.

b. Property Liability: $500,000 Aggregate coverage, $250,000 per person, or a combined $500,000 property damage coverage.

c. Worker's Compensation: In amounts and as required by the Commonwealth of Massachusetts.

d. The Town of Dighton Rehoboth shall be named as an additional co-insured on the policy.

10. The resurfacing of the tennis courts must be completed and operational no later than Friday June 24, 2022.

11. All bidders must include any/all necessary permitting.

12. Quotes must be made on the Quote Form provided either in ink or typewritten.

13. The Dighton Rehoboth Regional School Committee is the awarding authority. The Dighton Rehoboth Regional School Committee reserves the right to waive any informalities in the quotes, to accept or reject any or all quotes, and to award the contract(s) as it deems to be in the best interests of the Dighton Rehoboth Regional School District.

14. Any questions regarding this quote package should be directed to Robert Baxter, District Business Manager for the Dighton Rehoboth Regional School District at 508-252-5000 ext. 5139.

15. Items required to be submitted with this bid package:

a. Completed Form for General Quote (page 5)

b. Completed Certificate of Non-Collusion and Tax Compliance (page 6)

c. Completed Certificate of Labor Harmony and OSHA Training Certification (page 7)

d. Company Profile as listed in item 4A (above)

e. References as listed in item 4B (above)

DIGHTON REHOBOTH REGIONAL SCHOOL DISTRICT

DIGHTON REHOBOTH, MASSACHUSETTS

FORM FOR GENERAL QUOTE

To the Dighton Rehoboth Regional School District:

A The Undersigned proposes to furnish all materials and services required for the Dighton Rehoboth High School Tennis Resurfacing Project in accordance with the accompanying specifications prepared by the Dighton Rehoboth Regional School District for the contract price specified on this sheet.

B This quote includes addenda numbered C Total Quoted Price

Date

Name of General Bidder (Firm)

Signature of Person Signing Bid

Printed Name of Person Signing Bid

Title of Person Signing Bid

Business Address

City, State, ZIP

CERTIFICATE OF NON – COLLUSION & TAX COMPLIANCE

As required under Chapter 233 and 701 of the Massachusetts Acts and Resolves of 1983, all bidders must certify to the following, by signing this page in the space indicated below:

1. “The undersigned certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this paragraph, the word ‘person’ shall mean any natural person, joint venture, partnership, corporation or other business or legal entity.”

2. “Pursuant to M.G.L. Ch. 62C, sec. 49A, I certify under the penalties of perjury that I, to my best knowledge and belief, have filed all state tax returns and paid all state taxes required under law.

FIRM NAME

ADDRESS

TELEPHONE NUMBER

DATE

SIGNATURE OF CORPORATE AUTHORITY

TITLE

SOCIAL SECURITY NUMBER OR FEDERAL I.D NUMBER OF BIDDER

CERTIFICATE OF LABOR HARMONY AND OSHA TRAINING CERTIFICATION

All bidders must certify to the following, by signing this page in the space indicated below:

1. That the undersigned is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed at the work; and

2. That all employees to be employed at the worksite in the work subject to this bid will have successfully completed a course in construction safety and health approved by the United States OSHA that is at least 10 hours in duration.

FIRM NAME

ADDRESS

TELEPHONE NUMBER

DATE

SIGNATURE OF CORPORATE AUTHORITY

TITLE

SOCIAL SECURITY NUMBER OR FEDERAL I.D NUMBER OF BIDDER

DIGHTON REHOBOTH HIGH SCHOOL

TENNIS COURT RESURFACEING PROJECT

SCOPE AND PROCEDURE

SCOPE OF WORK:

The following specification and qualifications are for the renovation of the five (5) existing tennis court surfaces located at Dighton Rehoboth Regional High School. The specification includes but is not limited to the following:

PROJECT:

Five (5) Bituminous Concrete All-Weather Tennis Courts

SCOPE:

1579 Linear Feet 4,000 Square Yards

COLOR:

Dark Green Inbound, Maroon on Outbound

BOUNCE:

Medium Slow

PRE-INSTALLATION MEETING:

Prior to the resurfacing of the five (5) tennis courts, the Owner and resurface installer shall meet to review the proper sequence and method of installation.

APPLICATION:

Furnish all labor, material and equipment to repair structural and random cracks using RiteWay Tennis Court Crack Repair in bituminous concrete surface and apply three (3) coats of Acrylic Surface System as outlined below:

CRACK REPAIR, CLEANING, AND REPAIR OF EXISTING SURFACE:

1. Debris and Vegetation Removal – All cracks shall be blown clean and sterilized by use of a propane air torch generating at least 2,000 degrees F and 3,000 foot/second velocity to eliminate all vegetation, dirt, moisture and seeds.

2. All debris removed from the cracks shall be removed from the pavement surface immediately by means of a power sweeper, hand or air broom.

3. Install a base in the cracks where needed.

4. Fill all cracks with a court patch binder or concrete depending on the width of the cracks.

5. Install the four (4) membrane layers of RiteWay Tennis Court Crack Repair System over filled cracks per manufacturer's specifications.

COLOR COATING:

The color coating material used shall be Latexite as manufactured by Dalton Enterprises, lnc.131 Willow Street Cheshire, Connecticut or approved equal. Colors shall be as indicated on the plans or by owner.

1. Prior to application of the color coating, all dirt, sand, dust, and other loose material shall be cleaned from the paved areas to be covered, by sweeping. All surfaces shall be dry prior to starting any color coating process. The Contractor shall take special precautions to assure that existing pavements are thoroughly cleaned and that all cracks or joints in existing pavements are repaired in conformance with these specifications and to the satisfaction of the Owner. Limits of areas to be color coated shall be taped with a minimum two (2) inch wide tape true as to alignment prior to application of the color coating material

2. The two (2) Latexite filler (textured) coats shall be applied to the cleaned bituminous pavement as specified hereunder. It shall be non-flammable upon exposure to flame. The filler coats shall contain a minimum of 9 lb/ gal. of Silica, 100 percent (100%) passing a 100% mesh as pre-mixed at the manufacturer's plant. No sand or silica shall be added to the emulsion in the field. The bituminous pavement shall cure for fourteen (14) days prior to applying the Latexite Acrylic Color System.

a. Water, if approved, may be added to the Latexite emulsion mixes. In no case may the quantity of water in the filler coat emulsion mix exceed thirty-three percent (33%) of the emulsion volume. (One (1) part water: two (2) parts filler coat). In no case may the quantity of water in the finish coat emulsion mix exceed fifty percent (50%) of the emulsion volume. (One (1) part water: one (1) part finish coat). Water shall be potable and its temperature above forty degrees F (40°F) upon addition to the emulsions.

3. The color emulsion (finish) coating shall be Dalton Enterprises "Latexite" or an approved equal emulsion product. Colors shall match those of the Latexite filler coats. The Latexite shall be applied lengthwise of the court with a wide squeegee.

4. The base vehicle for the finish coat shall be an acrylic polymer dispersed in water and which has the ability to withstand extremes in temperature and general weathering. The film former shall provide a non-skid surface upon drying and under all weather conditions. Pigment dispersions in the color coating are to be of the best quality chrome oxides so as to obtain a permanent true color. The coating shall contain no material, which will cause cracking due to extremes in temperatures and is to be factory mixed and consistent in color. It shall be a one hundred percent (100%) acrylic emulsion containing no alkyds, butadiene styrene, or vinyl’s and shall be thinned with water. It shall not chalk or discolor any equipment. The two (2) filler coats shall be applied so that both coats are of a total quantity and with a uniform spread at the rate of .05 gallons per each square yard of surface area. Additional filler (textured) coating material is to be used if necessary to complete the court surfaces satisfactory to the Supervisor. The first coat shall be applied length-wise of the court and the second coat cross-wise of the court.

5. After the filler (textured) coat applications have been completed and approved, apply one (1) acrylic color emulsion (finish) coating to the properly prepared surfaces with a uniform spread at the rate of .05 gallons per square yard of surface area. The color emulsion (finish) coating shall be Dalton Enterprises "Latexite" or an approved equal emulsion (finish) product. Colors shall match those of the Latexite filler (textured) coats. The Latexite shall be applied lengthwise of the court with a wide squeegee.

6. The entire system of two (2) filler (textured) and one (1) finish coat shall be applied with approved squeegees respectively. The material shall be thoroughly mixed by mechanical agitation and all work shall be done in a thorough and workmanlike manner.

a. The emulsion (finish) shall be thoroughly stirred in its container as received, by stationery bucket power mixer, so that a creamy, smooth consistency of all the emulsion in the container is assured for ready application. The entire work of color coat surfacing shall be done in accordance with the recommendations of the manufacturer's specifications.

7. Layout, mask and stripe playing lines with a paintbrush using 100% acrylic textured line paint.

8. Remove masking tape and clean up general work area

CLEANUP AND MAINTENANCE:

· Upon completion of the work, the contractor shall remove all containers, surplus materials and debris. The site will be left in a clean and orderly in a manner acceptable to the Owner.

· Clean entire area from the site or stored in an approved dumpsters at the end of each day’s work. The location of any dumpsters shall be coordinated with the school department. Dumpsters shall be covered at all times other than loading and unloading. Dumpsters shall be emptied in a timely fashion to provide adequate capacity for job related debris at all times. Storage of job related debris in locations other than dumpsters or approved staging areas shall not be permitted. Remove and dispose of all demolition materials, trash and debris, except materials specifically designed to remain as property of the Owner, in strict accordance with Local, State and Federal laws.

QUALITY ASSURANCE:

· Installer must have successfully resurfaced at least 8 municipal tennis court resurfacing projects in New England or a climate similar to this region. Manufacturer and Installer must have remained in business, under the same name, for at least five years.

· No crack sealant material shall be applied in wet cracks or where frost, snow or ice is present nor when ambient temperature is below 25 degrees F.

· The filler coats and finish coat shall not be applied in foggy or rainy weather, or when ambient temperature is below forty five degrees F (45°F), nor shall they be applied if such condition anticipated during the next forty-eight (48) hours.

· GUARANTEE/WARRANTY-The pavement and coatings shall be guaranteed against defects in workmanship or quality for a period of one (1) year after final acceptance. The Contractor shall replace, repair, recoat or otherwise make satisfactory to the Owner any unacceptable pavement and or coating at no additional cost to the Owner.

· All work is to be performed by a member of the American Sports Builder Association and a preferred vendor of USTA

· The Massachusetts prevailing wage rate is to be paid.

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