RFQ-Harper Avenue Sewer Replacement-2024.07.docx

REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES HARPER AVENUE SEWER REPLACEMENT PROJECT

CITY OF LENOIR, NORTH CAROLINA

1.0 INTRODUCTION

Electronic Statements of Qualifications (SOQs) will be received by the City of Lenoir’s Public Utilities Department located at the Public Services building, 910B Greer Circle SW, Lenoir, NC 28645 through the North Carolina electronic Vendor Portal, https://evp.nc.gov, until 4:00 PM EST on July 11, 2024. Late submittals will not be accepted.

The City of Lenoir (City) is seeking SOQs from qualified firms for the design of approximately 1,500-2,000 feet of gravity sewer line replacement and possible replacement and/or remediation of manholes along Harper Avenue in Lenoir, NC.

The Harper Avenue Sewer Replacement project generally involves the replacement of approximately 2,000 linear feet of an existing 8-inch diameter gravity sewer line that is a contributor to inflow and infiltration and has limited capacity due to pipe degradation. Additionally, the project may include the replacement and/or the remediation of manholes. The project is expected to begin at a manhole located on a property with NCPIN 2749989016 and is expected to end at a manhole located on a property with NCPIN 2759163876, depending on budget.

This solicitation may be examined at the City of Lenoir Public Services Building, 910B Greer Circle SW, Lenoir, NC 28645 between the hours of 7:30 am and 4:00 pm EST. Copies of the solicitation may be obtained from the locations listed below:

1. Download the Solicitation Documents from the City of Lenoir website:

https://www.cityoflenoir.com/Bids.aspx

2. Download the Solicitation Documents from the State of North Carolina electronic Vendor Portal: https://evp.nc.gov (search City of Lenoir).

The City reserves the right to waive any and all informalities in the selection process and also reserves to the right not to award the project. With limited response, the City of Lenoir reserves the right to extend the solicitation opening date as appropriate in order to assure a competitive procurement process. It is the City’s intent to award one contract for these services. The City reserves the right to accept a firm that is most advantageous to the City. Selection will be made based on evaluation factors of past performance and experience with municipal public utilities systems, experience with similar projects, and professional personnel.

A North Carolina Civil Engineering License is required for this project.

2.0 FORMAT AND CONTENT OF QUALIFICATIONS STATEMENT

Each Statement of Qualifications shall follow the topic outline shown in Sections 2.1 to 2.4. The overall submittal is limited to fifteen (15) 8.5 x 11 written pages, including the cover letter, with a font size no smaller than 11 pt. Failure to comply with these requirements will result in disqualification of the submittal.

2.1 STATEMENT OF SERVICES

The selected consultant will be responsible for the preliminary and design phase which includes the planning, coordination, design, permitting (as required), providing an opinion of probable construction cost, bidding and award phase services. The selected consultant will also be responsible for providing construction administration and construction observation services during the construction phase of the project.

2.2 COMPANY INFORMATION

The respondent will provide information concerning: the name of the company(ies) involved; any prime, joint venture, or sub-contractor relationships; key services offered; areas of work responsibilities by company, office location(s) where the work will be performed; company size (number of offices and employees per each office); and brief company history.

2.3 PROPOSED STAFF AND QUALIFICATIONS

The respondent shall provide an organization chart indicating its proposed team organization, key staffing, assigned project roles, and company affiliation. A written narrative shall accompany this chart briefly describing each team member’s role, professional certifications, years of experience, background (educational & professional), and qualifications for the work.

2.4 RELEVANT PROJECT EXPERIENCE

The respondent shall provide a list of relevant experience in the planning, design, permitting, bidding, construction administration, and construction observation of wastewater infrastructure projects of a similar nature. A reference shall accompany each project listing client contact information (name, title, and phone number) along with a project description.

3.0 EVALUATION CRITERIA

The City will consider, but not be limited to, the following evaluation criteria in reviewing the Statements of Qualification:

· 20%: Qualifications of key staff members

4.0 ANTICIPATED CITY SCHEDULE

The following is an anticipated schedule and is subject to change without notice.

· Selection Process: July 12, 2024-July 19, 2024

· Contracting Process / Notice to Proceed by August 7, 2024

5.0 SUBMISSION REQUIREMENTS

Each respondent shall submit electronic Statements of Qualifications through the North Carolina electronic Vendor Portal, https://evp.nc.gov, by 4:00 pm on Thursday, July 11, 2024.

6.0 CONTACT INFORMATION

Dr. Jeff Church, Public Utilities Director, jeff.church@ci.lenoir.nc.us, is the City’s contact for further information. Please note that any request for information or contact with elected officials of the City of Lenoir regarding this Request for Qualifications will result in disqualification. Any request for clarification of the Request for Qualifications shall be directed through the North Carolina electronic Vendor Portal, https://evp.nc.gov.