RFQ Graphic Design or Marketing Specialist.docx

CONFEDERATED TRIBES OF

COOS, LOWER UMPQUA AND SIUSLAW INDIANS

1245 Fulton Avenue - Coos Bay, Oregon 97420 Telephone (541)888-9577 Toll Free 1-888-280-0726 Fax: (541)888-2853

Request for Quote (RFQ) Position Requested (Firm or Qualified Individuals) Graphic Design and/or Marketing Specialist Introduction Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (CTCLUSI) is requesting proposals from qualified firm(s) or individual(s) to develop a cohesive, branded set of graphic design templates in Canva for recurring CTCLUSI Education Department events and programs. These templates will be used to enhance outreach, maintain cultural and visual consistency, and streamline year-round communications.

Scope of Work Graphic Design Template Creation To develop a cohesive, branded set of graphic design templates in Canva for recurring CTCLUSI Education Department events and programs. These templates will be used to enhance outreach, maintain cultural and visual consistency, and streamline year-round communications.

Deliverables The Graphic Designer will create customizable, editable Canva templates, delivered before the end of the year, for the following categories:

Seasonal Branding Elements Annual motifs or iconography for:

· Camps

· Summer School (aka Fresh Air Camp)

· Experiential Education After School Program

· Healing of Canoe Program

· Back to School

· Recognition Day (Oct)

· Student Recognition Event / Graduation Event Promotion

· Print Flyers (8.5x11 and half-sheet)

· Social Media Graphics (Facebook, Instagram, email banner)

· Postcards / Mailers

· Poster format (11x17 or larger)

· Email Banner Templates (horizontal for newsletters)

· Camp Welcome Packet (cover page, headers, iconography)

· Event Agenda or Schedule (blank, printable)

· Graduate Certificate Template (completion, participation, recognition)

· Event Reminder Graphics (for SMS or email headers) Template Format

Editable versions in: Canva

· Clear folder organization by event type

· Canva Brand Kit: Color palette, fonts

· CTCLUSI uses a (required) font for only language materials to accommodate special characters (attached).

Collaboration

· Quarterly or Semi-Annual (TEAMS or ZOOM) meetings with Education staff to determine workflow

· Upload drafts and working files to CTCLUSI SharePoint folder

· Collaborate with Education Admin Assistant and Education Department Staff

· Reports to: SAMHSA Grant Coordinator Proposal Requirements All proposals must include:

· Company profile and relevant experience

· Detailed implementation plan and schedule

· Description of proposed equipment and technology

· Bill of Materials (BOM) with itemized costs

· Labor cost breakdown

· Electrical and trenching details

· Warranties and service/support terms

· Proof of licensing, bonding, and insurance Evaluation Criteria Proposals will be evaluated based on the following:

· Technical compliance and innovation

· Experience and qualifications

· Cost-effectiveness

· Project timeline

· Support and warranty offerings Questions For Information relating to this RFQ, please email contact:

Norbert A. Johnson, MBA, MHEd njohnson@ctclusi.org Questions regarding this RFQ available thru July 29th, 2025 at 2 PM Questions along with answers will be posted on the Oregon Buys website.

Submission Instructions Please submit your email quotation Subject Line “Graphic Design or Marketing Specialist” by: August 5th by Noon PST to the following email:

Norbert Johnson, MBA, MHEd Procurement Manager njohnson@ctclusi.org Late submissions, mail or fax copies will not be considered Terms and Conditions

· CTCLUSI reserves the right to accept or reject any quotation, in whole or in part.

· The lowest bid will not necessarily be selected.

· This RFQ does not constitute a contractual offer, and no contract shall arise until a formal contract is executed.

· CTCLUSI has no express or implied obligation to reimburse any Vendor for any expenses incurred in preparing quotes in response to this request.

Award Announcement

The selection decision is expected to be announced on or before August 8th, 2025.

CTCLUSI appreciates your interest, and we look forward to receiving your proposal.

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