RFQ - FY24 Viper Switches.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 375TH AIR MOBILITY WING (AMC)

SCOTT AIR FORCE BASE ILLINOIS

HELP FROM ABOVE

18 September 2024

MEMORANDUM FOR AMEREN ILLINOIS COMPANY

FROM: 375 CONS, Scott AFB

SUBJECT: Simplified Acquisition Proposal Request (SAPR), FA4407VIPER24, FY24 Viper Switches for Patriots Substation

1. This is a SAPR for subject project to be awarded pursuant to Federal Acquisition Regulation (FAR) 13 and the specific requirements outlined in this request with attachments. This requirement includes providing and installing all equipment for the VIPER Air Brake Switch at Patriots Landing, Scott AFB. The Airbrake Switch to be installed will either be a Turner TS2 Airbrake or a SEECO 34KV Airbrake. The contractor shall fulfill this requirement in accordance with the SOW. The North American Industry Classification System (NAICS) for this requirement is 238210, Electrical Contractors and Other Wiring Installation Contractors.

2. This requirement is anticipated to be a sole source award to Ameren Illinois Company. The selection methodology for award will include technical acceptability and price fair and reasonable determination. The Contracting Officer (CO) will utilize one of the Price Analysis methods discussed in FAR 15.404-1 to make a price fair and reasonable determination. The Government intends to award a single, Firm Fixed Price contract for this effort.

5. The offeror shall identify any conflict of interest or appearance issues which may be a potential Organizational Conflict of Interest (OCI) in accordance with FAR 9.5, as supplemented, and any solicitation clause(s). OCI mitigation plans or a statement that no OCI exists should accompany your proposal. The offeror is responsible for immediately notifying the CO should any potential conflict of interest arise at any time prior to and/or after contract award.

6. Your proposal must include a cover letter stating a proposal acceptance period of at least 14 days. Proposals offering less than 14 days will be deemed unacceptable. The cover letter shall be submitted on company letter head that includes the company name, address, and a specific point of contact (POC). Please provide the following with your offer:

- Expiration Date of Quote

- Performance Begin/Complete and equipment lead times, if any

- Technical Proposal – summary on how you intend to accomplish the work

7. Questions and Answers / Assumptions and Exceptions: The offeror is cautioned that all communications are to be channeled through the CO. Any questions whether technical or contractual in nature shall be submitted in writing. Questions and answers may be submitted in writing to the Contract Specialist (CS) at grace.scholz.1@us.af.mil AND CO at keely.webb@us.af.mil by 12:00 PM Central Time on Friday, 20 September 2024. No further mailto:grace.scholz.1@us.af.mil mailto:keely.webb@us.af.mil questions will be addressed on this project after this date. The offeror shall address any assumptions and proposed exceptions to the CO in their proposal.

8. This SAPR is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a proposal. The Government reserves the right not to award a contract in response to this SAPR. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the CO with appropriate consideration established.

9. Proposals are due by 2:00 PM Central Standard Time on 23 September 2024. Submit proposals via email to Lt Grace Scholz - grace.scholz.1@us.af.mil with Ms. Keely Webb Cc’d – keely.webb@us.af.mil. All electronic submissions shall reference the complete SAPR number in the subject line.

Keely Webb Contracting Officer

Attachment List:

1. Statement of Work, 20 March 2024

2. Solicitation Provisions and Contract Clauses mailto:grace.scholz.1@us.af.mil mailto:keely.webb@us.af.mil

Additional Clauses Relevant to this Requirement:

5352.201-9101 AMC Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and (2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)