RFQ - FY23 CEF Vehicle Repair - Scott AFB IL - F3S3523222A001.pdf

7 September 2023

REQUEST FOR QUOTATION (RFQ)

Purchase Request Reference: F3S3523222A001

Solicitation #: FA440723QDW16

Contracting Activity: 375TH CONTRACTING SQUADRON Scott AFB, IL 62225-5015

Government Representative: Nicholas Dillon Weiss – Contract Specialist

Phone – 618-531-6066 nicholas.weiss.5@us.af.mil

Brandon Katka – Contracting Officer Phone – 618-578-1131 brandon.katka@us.af.mil

Requesting purchase of the items and service necessary to repair an emergency aircraft response vehicle for the 375th Scott AFB Fire Department at Scott AFB, IL. This acquisition is being procured with full and open competition utilizing NAICS Code 811114 – Specialized Automotive Repair and PSC Code of J012, MAINT/REPAIR/REBUILD of Equipment- Fire Control Equipment. From this quotation, a single award will be made. Please provide an offer for the service listed below by 10:00 AM CST Wednesday, 13 September 2023 to the Government Representatives identified above. If this date is not possible, please contact the above to discuss a completion date. To be considered for award, offerors must have an active registration in SAM.

Overview: Under the following purchase request, 375 CONS intends to fulfill the 375th Scott Air Force Base’s requirement to repair an emergency air craft automobile vehicle that has major damages to its back right rear.

Delivery Date/ PoP: The period performance for this requirement is 30 days.

Item # Description Quantity Unit Unit Price Total Price

CEF Vehicle Repair

Lot

GRAND TOTAL

Optional Site Visit: If you are interested in a site visit please shoot Nicholas “Dillon” Weiss an email at nicholas.weiss.5@us.af.mil or call @ 618-531-6066.

For getting access to the base, please email nicholas.weiss.5@us.af.mil your first and last name.

From that point, I will submit your pass to the Visitor Center which you’ll be able to pick up the day of the site visit. Please let me know 24 hours in advance if there is a site visit that you plan on attending.

Evaluation Criteria: The Government will organize the quotes based on the lowest price and will evaluate the technical approach of the lowest priced offeror first. If the lowest priced offeror is technically acceptable, that offer represents the best value for the Government and the evaluation process ceases at this point. Award shall be made to that offeror without further consideration to any other offers. Technically acceptable in this case will be defined as meeting all technical requirements specific to the work specified in RFQ Attachment 1 - Statement of Work dated 07 August 2023 while also being able to perform the work specified in the required time frame.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Nov 2021) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of the following:

Cover Letter – The Cover Letter shall include the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company, CAGE Code, DUNS Number, large/small business status/categories, a statement the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement the company does or does not take exception to any of the requirements of this RFQ.

3. Please provide the following information with your offer:

a. Expiration Date of Quote:

b. Proposed Payment Terms or Discount (i.e, Net 30, 1% 10 days):

c. Performance Begin/Complete:

d. Technical Proposal – Referencing RFQ Attachment 1- Statement of Work, please offer brief summary on how you intend to accomplish the work that is no more than 1 page.

4. All questions in regards to the RFQ must first be directed to the Contracting Specialist Mr.

Nicholas “Dillon” Weiss, via e-mail nicholas.weiss.5@us.af.mil with the Contracting Officer Mr. Brandon Katka CC’d – brandon.katka@us.af.mil. Deadline for questions is 1:00 PM CST Friday, 08 September 2023. Offers must be e-mailed to above addresses. If issues are encountered with e-mail, please contact Mr. Nicholas “Dillon” Weiss @ 618-531-6066.

5. REAL ID ACT Version 41

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses." Due to circumstances resulting from the COVID-19 pandemic and the national emergency declaration, the Department of Homeland Security, is extending the REAL ID enforcement deadline until 7 May 2025.

The following states/territories are under review, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until further notice:

Under Review A. Samoa

REAL ID COMPLIANT

All 50 states are compliant with the REAL ID Act.

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

- Driver's licenses or other state photo identity cards issued by DMV (or equivalent)

- U.S. passport

- U.S. passport card

- DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

- U.S. DoD ID, including IDs issued to dependents

- Permanent resident card

- Border crossing card

- State-issued Enhanced Driver’s License

- Federally recognized, tribal-issued photo ID

- HSPD-12 PIV card

- Foreign government-issued passport

- Canadian provincial driver's license or Indian and - Northern Affairs Canada card

- Transportation worker identification credential

- U.S. Citizenship and Immigration Services

- Employment Authorization Card (I-766)

- U.S. Merchant Mariner Credential

- Veterans Health Administration (VA) ID

Please contact Pass and Registration at 256-2008 if you have any questions or need additional information.

AFFARS 5352.201-9101 Ombudsman

Ombudsman (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICA KMP, 507 Symington Drive, Scott AFB IL 62225- 5022, (618) 229-0267, fax (618) 256-6668 email: Susan madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations

(Oct 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Credentials MUST comply with the REAL ID Act requirements.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of Clause)

Attachment List:

RFQ Attachment 1 – STATEMENT OF WORK (SOW) – 07 August 2023 RFQ Attachment 2 – FAR DFARS DAFFARS Clauses and Provisions