RFQ for Tennis Court Surface.pdf

DATE: July 20, 2021

QUOTE FOR SERVICES

Tennis Court Resurfacing

SITE: Caryl Park Tennis Courts, Dedham St. Dover, MA 02030

The Town of Dover, MA is seeking quotes for the resurfacing of the tennis courts at Caryl Park. Please review the information and submit your proposal by August 12th, 2021. If you have any questions, please feel free to contact Mark Ghiloni (Director of Dover Parks and Recreation) by phone 508-785-0476 Ext. 5731 or email mghiloni@doverma.gov.

Specifications for the Preparation and Application of New Acrylic Color Material onto Existing Outdoor PREMIER COURT®(s).

WORK DESCRIPTION:

Contractor is responsible for acquiring and providing all necessary materials and labor to complete the specified work at the designated outdoor location onto Existing Outdoor PREMIER COURT®’s. Scope of work is the preparation of the existing surface and the application of the new acrylic color material, including court lines, pertaining thereto.

The work involved in the following specifications must be performed in a safe and workmanlike manner by a Contractor possessing all surface manufacturer’s approved qualifications and authorizations (if necessary), and approved under Project Owner’s criteria as set forth.

The contractor and workers who will complete the designated work shall be well acquainted with the requirements of the scope of work, be competent in their trade, and have sufficient experience to properly perform this work. Qualified supervision shall be on the job site during all working hours.

Contractor is responsible for cleaning up and removal of debris related to the work performed to complete this project.

CONDITIONS:

All phases of work shall be completed in accordance with the reasonable schedule established by the project owner. The expectation is for work to be completed by December 2021. The work shall be subject to approval and acceptance by the owner. The Contractor shall complete the work in accordance with these specifications, as well as any and all manufacturer’s specifications, and all workmanship shall be satisfactory and guaranteed for at least one (1) year from the date of completion. The preparation products and acrylic color sealer products are to be warranted by their manufacturer for at least one (1) year from date of completion of the project. It is the contractor’s responsibility to verify all measurements and areas encompassed by this specification and the contract prior to submitting a quote. It is the Contractor's responsibility to make any and all arrangements for a Premier Concepts, Inc.

representative to be on-site, if necessary, based on the contractor that will be completing the work’s experience with installing and recoating PREMIER COURT®.

mailto:mghiloni@doverma.gov

PRODUCTS

PREMIER COURT® MATERIALS - QUALITY STANDARDS - As needed based on Inspection performed by the Authorized Site Inspection Representative.

PREMIER COURT® SEAM FABRIC: Shall be a reinforced polyester material. Roll sizes are to be four (4) inches by one hundred eighty (180) feet.

PREMIER COURT® SEAM COMPOUND: Shall be a specially formulated, high quality, adhesive used to secure the PREMIER COURT® SEAM FABRIC.

PREMIER COURT® SEAM COVER FABRIC: Shall be a 100% fiberglass woven fabric, resin coated.

Roll sizes shall be the three-inch (3”) by one hundred-fifty feet (150’) for areas where the acrylic coating has cracked on seams or the nine-inch ( 9”) by one hundred fifty feet (150’) for any new seaming work completed.

PREPARATION AND FINISH ACRYLIC MATERIALS - QUALITY STANDARDS: All materials specified below are represented so as to set a standard of quality and performance. Some or all of these products may or may not be used during this project. Alternate materials may be substituted with the approval of the Owner or their representative following the guidelines established in the SUBMITTALS section.

CRACK & LEVELING COMPOUND: Shall be 100% acrylic latex mixed with sand and Portland cement (mixed per manufacturer’s specifications) used for patching low areas on the pre-existing court surface. Product is LATEX-ITE ® Crack & Leveling Compound, Manufactured by California Sports Surfaces, 150 Dascomb Rd. Andover, MA 01810, 978-623-9980, or approved equal.

ACRYLIC RESURFACER: Shall be a heavy bodied 100% acrylic emulsion used for filling and sealing surfaces upon which acrylic color sealers are to be applied. Product is

LATEX-ITE ® Acrylic Resurfacer, Manufactured by California Sports Surfaces, 150 Dascomb Rd.

Andover, MA 01810, 978-623-9980, or approved equal.

ACRYLIC COLOR MATERIAL: Shall be a 100% acrylic latex, full depth color material for use on all-weather tennis courts, basketball courts or other athletic surfaces. Color at the option of the Owner. Product is LATEX-ITE ® Acrylic Color System , manufactured by California Sports Surfaces, 150 Dascomb Rd. Andover, MA 01810, 978-623-9980, or approved equal.

ACRYLIC WHITE LINE PAINT: Shall be a highly pigmented, 100% acrylic line marking paint for use on tennis courts, basketball courts or other recreational game markings. Product is

LATEX-ITE ® Line Paint, Manufactured by California Sports Surfaces, 150 Dascomb Rd. Andover, MA 01810, 978-623-9980, or approved equal.

EXECUTION

PREPARATION OF EXISTING PREMIER COURT®’S : The work consists of the following :

Scrape and thoroughly clean, power washing where necessary, and dry the entire surface area of the existing court surface, utilizing a mechanical, commercial grade, air blowing machine and scrapers where required. Ensure that any and all loose debris or acrylic paint is removed. The court surface must be dry for a minimum of 3-days prior to addressing any of the puddle areas or hairline crack areas.

The work to be performed must be completed on days when no rain is imminent and the courts have full sun exposure and the ambient air temperature is 80° Fahrenheit or rising. Any and all acrylic cracked areas or areas to be patched must completely dry before attempting any repairs so as to not trap moisture which may interfere with sealing and bonding of repair materials.

There are several areas where water puddles. These areas require opening of the PREMIER COURT® to allow access to the existing court base so that the specified leveling material may be applied to minimize or eliminate the puddle areas. The process of opening the PREMIER COURT® must be accomplished by following the exact directions as provided by Premier Concepts, Inc. to the contractor that will be performing the work. It is the contractor that will be performing the work and the contractor’s responsibility to contact Premier Concepts, Inc. for the required directions and, if necessary, compensate and pay Premier Concepts, Inc. to provide a Technician to be onsite for this portion of the project. Premier Concepts, Inc. will provide that compensation and pay rate upon request.

For the few areas over the seams where the acrylic material has cracked, those areas should be re-seamed utilizing the PREMIER COURT® SEAM COMPOUND and SEAM FABRIC. Additionally, any racket gouges or surface damages should be cleaned, caulked and seamed at this time as well.

After completion of the above preparation work, the areas that have been seamed should be coated once with the approved ACRYLIC RESURFACER MATERIAL following all Premier Concepts, Inc. and manufactures recommendations and guidelines. Once the ACRYLIC RESURFACER MATERIAL has properly cured, every new seam must be covered with PREMIER COURT® SEAM COVER FABRIC per all Premier Concepts, Inc. and acrylic resurfacer material manufacturer recommendations and guidelines.

All PREMIER COURT® SEAM COVER FABRIC that has been applied must receive two (2) applications of ACRYLIC RESURFACER MATERIAL following all Premier Concepts, Inc. and manufactures recommendations and guidelines. Once the second application of the approved ACRYLIC RESURFACER MATERIAL has been applied to the PREMIER COURT® SEAM COVER FABRIC, the application of the three (3) coats of ACRYLIC COLOR MATERIAL may begin.

All ACRYLIC RESURFACER MATERIAL and ACRYLIC COLOR MATERIAL must be mixed per Premier Concepts, Inc.’s established guidelines and per the approved coatings manufacturer’s recommendations and specifications. At every application step, each acrylic material product applied must be allowed to fully cure and completely dry prior to any of the successive applications. The acrylic materials mix and application recommendations and guidelines established by Premier Concepts, Inc. are available to each prospective vendor upon request from Premier Concepts, Inc., as well as the approved acrylic material products manufacturer.

The playing lines shall be painted utilizing an approved ACRYLIC WHITE LINE PAINT. Application of this product should be in accordance with the manufacturer’s specifications.

Contractor is responsible for proper storage of all of the products associated with this project.

Contractor is also responsible for the proper mixing ratios for each product used and for the proper completion of this project. The approved acrylic products should all have specified and recommended mixing ratios, to be submitted to the Owner.

SUBMITTALS

The materials, products and equipment described in this document establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution.

No substitutions will be considered prior to receipt of quotes unless a written request for approval has been received by the Owner or Owner’s authorized representative at least ten

(10) days prior to the date for receipt of quotes. Such requests shall include the name of the product to be substituted, manufacturer’s information and a complete description of the proposed substitution including drawings, performance and test data, and any other information necessary for a full evaluation, including any equipment or machinery necessary to complete the work with the proposed substitution. A statement setting forth changes in the work of other contractors, that incorporate the proposed substitution would require, shall be included. The burden of proof of the merit of the proposed substitution is upon the proposed.

The Owner’s or Owner’s authorized representative’s decision of approval or disapproval of a proposed substitution shall be final. If the Owner approves a proposed substitution prior to the receipt of quotes, such approval shall be set forth in an Addendum. Vendors shall not rely upon approvals made in any other manner. No substitutions shall be considered after the contract award unless specifically provided in the Contract Documents.

A 50% payment bond is required for all projects greater than $25,000.

For more information about PREMIER COURT® or to purchase PREMIER COURT® materials, please contact:

California Sports Surfaces 150 Dascomb Rd.

Andover, MA 01810

USA

T: 978-623-9980 F: 978-623-9970

MATERIALS/EQUIPMENT:

The successful vendor shall furnish all permits and provide all materials, equipment and labor necessary to perform the services noted in this scope of services.

STAFFING:

The vendor is responsible for providing all labor required to complete the work described in this scope of services. The vendor is responsible and must ensure that they are in compliance with all Federal, State, and local labor laws and regulations applicable to their employees including current state COVID guidelines. The Town of Dover, MA takes no responsibility for the failure of the vendor to do so.

PRICING:

Location Size Price ($)

1 Caryl Park Tennis Courts 4 Tennis Courts

EVALUATION CRITERIA:

The quotes will be evaluated using an internal process that will be based on the combination of the total price, the ability to meet the schedule, date requirement specified above and references. The vendor agrees to invoice the town for the services and will be required to submit a W-9 for payment. This agreement is for one vendor to provide all layout and line painting.

COMPANY INFORMATION:

Company Name:

Company Address:

Company Contact Number:

Email:

Signature: Date:

References: Please provide two current towns or organizations that you have completed similar work.

Town or Organization Contact Name Contact email or phone number

Questions and/or quote can be submitted to:

Mark Ghiloni Director, Town of Dover Parks and Recreation Email: mghiloni@doverma.gov Phone: 508-785-0476 Ext. 5731 mailto:mghiloni@doverma.gov