RFQ for NEW Aquarius XT System Equipment.pdf

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Original Date: 10/12/17 Revision 01 Date: 01/08/18

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 36C25720Q0920

24 June 2020

5 July 2020

SDVOSB

334510

Posted Date:

Original Response Date:

Product or Service Code:

Set Aside (SDVOSB/VOSB):

NAICS Code:

Contracting Office Address

Network Contracting Office 17, San Antonio, TX – Supply I

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 10-26- 2018. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1250 employees.

The Audie L. Murphy VA Hospital Logistics office is seeking to purchase NEW Aquarius XT System Equipment.

All interested companies shall quotations for the following:

Original Date: 10/12/17

Schedule of Supplies

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 EA

Aquarius XT System (all-in-one PC)

LOCAL STOCK NUMBER: UDS-1

1.00 EA

UPP Puller- Retractable Arm

LOCAL STOCK NUMBER: UPP1001

Stand **NO CHARGE**

LOCAL STOCK NUMBER: UPP1006

3.00 EA

Bi-Directional Connection

LOCAL STOCK NUMBER: LIS275

"Hands-On" Urodynamics - A Practical Approach ** NO CHARGE**

LOCAL STOCK NUMBER: COU040

Interpretation Course **NO CHARGE**

LOCAL STOCK NUMBER: COU025

Aquarius XT System (Video X-Ray Integration)

LOCAL STOCK NUMBER: UDS-1

3.00 YR

SERIVE AGREEMENT **FOR THREE DIFFERENT SERVICES: SURGICAL, SPINAL

AND UROLOGY**

Original Date: 10/12/17

Delivery shall be provided 30 – 90 days ARO FOB Destination. The contractor shall deliver line all line items to the following address:

Audie L. Murphy VA Hospital 7400 Merton Minter Attn: Warehouse

San Antonio, TX 78229

Award shall be made to the offeror whose quotation is the lowest price technically acceptable. The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability.

Price – This the total amount of the offeror’s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ).

Delivery – This is the offeror’s ability to deliver the equipment within 30 – 90 days ARO.

Technical acceptability – This is the offeror’s ability to provide equipment in accordance with the following salient characteristics:

Statement of Work – Laborie Urodynamic Aquarius XT

South Texas Veterans Health Care System

GENERAL:

Urology, GYN and SCI/GU Outpatient clinics require new Urodynamic equipment with the ability to integrate into current and future medical records. By updating the technologies used in the outpatient setting Surgical Service can provide better continuity of care by being able to reference previous Urodynamics studies in the medical record. This technology with expand the capabilities of the sections identified.

SPECIFICATIONS:

Surgical Service requires 3 Laborie Aquarius XT units each with a slightly different configuration.

Unit 1: Urology

Laborie Aquarius XT System

Includes the following features and components:

- Two Roam DX

- Touchscreen hub with infusion pump

- Custom cart with LIT

- UDS Software & manuals

- 110V LIT

- Printer

- PDF Printer

- Air-charged Transducers Short and Long

- Fluid-Filled Transducers short and long

Original Date: 10/12/17

- EMG

- 2nd EMG channel

- Urocap V Weight Cell Flowmeter

- Folding Commode w/ Funnel

- Dual Monitor Set-up

- All-in-One PC

- iLIST HL7 Engine-Bi-Directional Connection

- Hands on training and interpretation course

- Service agreement

Unit 2 GYN

Includes the following features and components:

- Two Roam DX

- Touchscreen hub with infusion pump

- Custom cart with LIT

- UDS Software & manuals

- 110V LIT

- Printer

- PDF Printer

- Air-charged Transducers Short and Long

- Fluid-Filled Transducers Short and Long

- EMG

- 2nd EMG channel

- Urocap V Weight Cell Flowmeter

- Folding Commode w/ Funnel

- Dual Monitor Set-up

- All-in-One PC

- Urethral Pressure Profile (UPP)/UPP Puller- Retractable Arm with stand

- iLIST HL7 Engine-Bi-Directional Connection

Unit 3 SCI/GU

Includes the following features and components:

- Two Roam DX

- Touchscreen hub with infusion pump

- Custom cart with LIT

- UDS Software & manuals

- 110V LIT

- Printer

- PDF Printer

- Air-charged Transducers Short and Long

- Fluid-Filled Transducers Short and Long

- EMG

- 2nd EMG channel

- Urocap V Weight Cell Flowmeter

- Folding Commode w/ Funnel

- Dual Monitor Set-up

- All-in-One PC

Original Date: 10/12/17

- Video X-ray integration

- iLIST HL7 Engine-Bi-Directional Connection

Description of work: Vendor will install all necessary items and deliver to Audie L. Murphy VA

Hospital, 7400 Merton Minter Road, San Antonio, Texas 78229, Warehouse and to Stephen

Lane Vendor will coordinate with COR Stephen Lane & Biomed. Machines will be configured to operate to integrate using the HL7 integrations package.

Hours of Performance: Delivery/installation to occur between 8am and 4pm during non-Federal

Holidays.

Check in Requirements: Vendors working on site will set date and time with COR check in with the police desk and wear mask while onsite.

Period of Performance: N/A

Place of Performance: Items will be used in the Surgical Service, Urology, Gyn, and SCI sections.

Contracting Officer Technical Representatives: Prior to contract award, the Contracting

Officer shall coordinate with COR the acceptability of the items to ensure that they meet agency requirements. Once a selection has been made, the COR will ensure acceptable delivery and receipt of the time.

RESTRICTIONS:

Information technology security requirements: The item will be delivered to ALM Hospital by the representatives of the Vendor. No use of VA information systems will take place. Vendor will be responsible for setting up and configuration of the equipment. Vendor will be responsible for working with Biomed and OIT to configure the HL7 integration into VISTA. Vendor will set up the device utilizing a test environment to configure the system.

Information Systems Officer, Information Protection: The contractor will NOT have access to VA Desktop computers. Vendor will access Urodynamic equipment on the network to configure the HL7 integration into the VISTA package.

Privacy Officer: The Contractor will NOT have access to protected Patient Health Information

(PHI) and will NOT have capability of accessing patient information during the services provided to the VA. Contractor will configure HL7 integration with Biomed using a test environment. If removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for

Contractor analysis is de-identified.

Records Manager Restrictions: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format (paper, electronic, etc.) or mode of transmission (e-mail, fax, etc.).

Safety Requirements: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served to the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer

Original Date: 10/12/17 may issue an order stopping all or part of the work and hold the Contractor in default.

Invoicing: Payment is to be made at time of purchase with delivery to be scheduled at a later date.

USER AND SERVICE MANUALS:

The vendor shall provide complete unabridged printed set as well as electronic version of operator manual, service manual, troubleshooting guide and part. Additionally, any upgrades to these documents shall be provided by the vendor. These manuals and documentation shall be identical to those supplied to the manufacturer’s service representatives and shall contain the diagnostic codes, commands, and passwords utilized in maintenance, repair and calibration of the equipment.

Salient Characteristics

• Systems offering wireless and wired pressure, EMG, UPP puller and uroflow recording options for convenience and patient privacy

• Systems that have successfully integrated with VISTA and other EMR systems for bi-directional communication (EPIC, Cerner)

• Medical Grade All in One PC – designed for medical procedures with a washable, fan-less housing, large widescreen monitor and a long-term enterprise support OS

• A mechanical UPP Puller – necessary when performing Urethral Pressure Profiles (UPP) to obtain functional length of the urethra

• Infusion transducer – works with standard peristaltic pump to ensure accurate volumes for infusion of saline or contrast

• Up to 8 pressure channels, 2 EMG channels and dual Uroflowmeters for more flexibility in designing study parameters to capture more comprehensive results

• Systems approved, tested and validated to use air-charged catheters (T-DOC)

• HL7 integration- (already vetted and approved by VHA)

Unit 1: Urology

Includes the following features and components:

- Two Roam DX

- Touchscreen hub with infusion pump

- Custom cart with LIT

- UDS Software & manuals

- 110V LIT

- Printer

- PDF Printer

- Air-charged Transducers Short and Long

- Fluid-Filled Transducers short and long

- EMG

- 2nd EMG channel

- Urocap V Weight Cell Flowmeter

- Folding Commode w/ Funnel

- Dual Monitor Set-up

- All-in-One PC

- iLIST HL7 Engine-Bi-Directional Connection

Original Date: 10/12/17

Unit 2 GYN

Includes the following features and components:

- Two Roam DX

- Touchscreen hub with infusion pump

- Custom cart with LIT

- UDS Software & manuals

- 110V LIT

- Printer

- PDF Printer

- Air-charged Transducers Short and Long

- Fluid-Filled Transducers Short and Long

- EMG

- 2nd EMG channel

- Urocap V Weight Cell Flowmeter

- Folding Commode w/ Funnel

- Dual Monitor Set-up

- All-in-One PC

- Urethral Pressure Profile (UPP)/UPP Puller- Retractable Arm with stand

- iLIST HL7 Engine-Bi-Directional Connection

Unit 3 SCI/GU

Includes the following features and components:

- Two Roam DX

- Touchscreen hub with infusion pump

- Custom cart with LIT

- UDS Software & manuals

- 110V LIT

- Printer

- PDF Printer

- Air-charged Transducers Short and Long

- Fluid-Filled Transducers Short and Long

- EMG

- 2nd EMG channel

- Urocap V Weight Cell Flowmeter

- Folding Commode w/ Funnel

- Dual Monitor Set-up

- All-in-One PC

- Video X-ray integration

- iLIST HL7 Engine-Bi-Directional Connection

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” http://acquisition.gov/comp/far/index.html

Original Date: 10/12/17

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or

Executive

All questions related to this acquisition shall be submitted via email to matthew.lee5@va.gov. All questions are to be received no later than 12PM CST 29 Jun 2020.

Quotes shall be submitted via email to matthew.lee5@va.gov. All quotes and additional required documentation are to be received no later than 11PM CST 5 July 2020.

For information regarding this solicitation please contact:

Matt Lee Contract Specialist

(210) 694-6337 matthew.lee5@va.gov https://www.sam.gov/portal mailto:matthew.lee5@va.gov

Original Date: 10/12/17

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