RFQ for InnoWave Sonic Irrigator Disinfection _ Robotic Program.pdf

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Original Date: 10/12/17 Revision 01 Date: 01/08/18

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Solicitation Number:

Combined Solicitation/Synopsis

36C25720Q0767

31 May 2020

07 June 2020

SDVOSB

339112

Posted Date:

Original Response Date:

Product or Service Code:

Set Aside (SDVOSB/VOSB):

NAICS Code:

Contracting Office Address

Network Contracting Office 17, San Antonio, TX – Supply I

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 10-26- 2018. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1000 employees.

The VA Audie L. Murphy VA Hospital Sterile Processing and Supply office is seeking to purchase NEW InnoWave Sonic Irrigator Disinfection & Robotic Program.

All interested companies shall quotations for the following:

Original Date: 10/12/17 Revision 01 Date: 01/08/18

Schedule of Supplies

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2.00 EA

InnoWave PCF Sonic Irrigator Thermal Disinfection & Robotic Program

LOCAL STOCK NUMBER: IWPCF

0002 2.00 EA

ELBOW 6mmx1/8" FLOW

LOCAL STOCK NUMBER: MED3088

0003 2.00 EA

Detergent Level Sen Assy

LOCAL STOCK NUMBER: MED8557

0004 2.00 EA

IW PCF Xi Multi Bskt Hose Set for 4 Stndrd 2 Stplr

LOCAL STOCK NUMBER: IW1038

0005 1.00 EA

Deinstall InnoWave PCF

LOCAL STOCK NUMBER: SE1301521

0006 2.00 EA

Install InnoWave PCF

LOCAL STOCK NUMBER: SE130152

0007 1.00 EA

Disposal of Washer

LOCAL STOCK NUMBER: SE6025100071

Delivery shall be provided 30 – 90 days ARO FOB Destination. The contractor shall deliver line all line items to the following address:

Original Date: 10/12/17 Revision 01 Date: 01/08/18

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

Audie L. Murphy VA Hospital 7400 Merton Minter Attn: Warehouse San Antonio, TX 78229

Award shall be made to the offeror whose quotation is the lowest price technically acceptable.

The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability.

Price – This the total amount of the offeror’s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ).

Delivery – This is the offeror’s ability to deliver the equipment within 30 – 90 days ARO.

Technical acceptability – This is the offeror’s ability to provide equipment in accordance with the following salient characteristics:

Statement of Work

Innowave Ultrasonic

1 Background

The Association for the Advancement of Medical Instrumentation states sterilizers should be installed according to the manufacturer’s written IFU. Currently there is one (1) in service located within the facility;

reaching lifecycle expectancy June 2020. SPS had a previous existing contract with STERIS. The goal is to acquire a contract to follow the ANSI/AAMI ST79:2010 guidelines; para 7.5.3.3 para 7.5.4.

1.1 VISN 17 Instrument Sharpening and Repair deployment

The sterilizer installation and removal contract will service the following site:

Facility (VAMC/HCS) Address

South Texas Veterans Health Care

System 8410 Data point Rm 110 San Antonio, TX 78229

2 GENERAL REQUIREMENTS

Make: STERIS

Model: Innowave PCF Ultrasonic Cleaner

Quantity: 2 each

Chamber Size: 29.5” W x 9.3”H x 14.4”D

Unit Dimension: 44.2” H x 34.5” W x 36.3” D

3 Scope of Work The contractor shall perform onsite service which will include the following:

Upon receipt of purchase order vendor will manufacture, configure and ship both Ultrasonics’. Once the

Ultrasonics’ arrive at STVHCS; vendor will uninstall the current Ultrasonic and make all necessary utility

Original Date: 10/12/17 Revision 01 Date: 01/08/18 disconnections, remove and transport equipment to a predetermined location within on-site customer facility for pickup and disposal. Customer is responsible for decontamination and release of the equipment as non-hazardous. Equipment disposition from the staging point will be dependent upon customer selection of disposal option. If removed equipment is to become vendor property, it will be held on-site at the designated location for pickup by vendor representative within a reasonable time, not to exceed five (5) working days.

Once the current Ultrasonic is removed; vendor installation includes all necessary labor (non-union) and materials required to uncrate, set-in-place and assemble Ultrasonics’ and components. Price is for normal working hours, Monday – Friday 8 am -5 pm unless otherwise noted. Vendor also includes with its installation services an operational check-out test, any necessary adjustments and a demonstration of the equipment for appropriate facility personnel use.

4 the software licenses

This contract will not require services that involve connection of one or more contractor-owned IT devices

(such as a laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Subsequently, the C&A requirements do not apply, and a Security Accreditation Package is not required.

5 QUALIFICATIONS

a. To be determined responsible, a prospective contractor must:

STERIS Certified

6 General Requirements

The Contractor will coordinate with the Contracting Officer’s Representative (COR) for the contract regarding the dates of on-site visits, and otherwise work with the COR to ensure compliance with the terms and conditions of the contract.

6.1 PERIOD of PERFORMANCE

Within 45 days of contract award

6.2 Contract Administration

6.3 Record keeping/monitoring procedures

The COR will be responsible for ensuring that services are provided in accordance with the terms and conditions of the contract.

7 security requirements

8.1 Information System Officer, Information Protection: The contractor will not have access to VA

Desktop computers they will not have access to online resources belonging to the government.

8.2 Privacy Officer: The Contractor will not have access to protected Patient Health Information (PHI) nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.

8.3 Records Manager:

Original Date: 10/12/17 Revision 01 Date: 01/08/18

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of

Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer.

The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

8.4 Physical Security

a. An ID badge will be issued by the VA Police which must be presented by all contractors at the VA entrance security check points. The issued badge is designated for official pick-up and deliveries of surgical instruments and trays.

b. ID badge must be worn at all times above the waist, in front, with the face of the card visible. c. It is the responsibility of the contracting officer representative or designee to verify that the vendor has a temporary identification badge. If not, they are to be escorted to the VA Police and Security office. Once issued a temporary identification badge, the contractor will be escorted by the contracting officer representative or designee to SPS.

d. Contractor’s mobile unit/van shall be properly labeled with the company logo and registered with the VA

Police Department and park in designated areas for service.

e. Upon arrival to the Sterile Processing Service, the contractor will be required to contact contract officer representative (COR) and/or shift supervisor.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” http://acquisition.gov/comp/far/index.html

Original Date: 10/12/17 Revision 01 Date: 01/08/18

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

All questions related to this acquisition shall be submitted via email to matthew.lee5@va.gov. All questions are to be received no later than 11PM CST 3 June 2020.

Quotes shall be submitted via email to matthew.lee5@va.gov. All quotes and additional required documentation are to be received no later than 11PM CST 7 June 2020.

https://www.sam.gov/portal mailto:matthew.lee5@va.gov

Original Date: 10/12/17 Revision 01 Date: 01/08/18

For information regarding this solicitation please contact:

Matt Lee Contract Specialist

(210) 694-6337 matthew.lee5@va.gov