RFQ_for_Diving_Contract.pdf

Rev. 6/3/22

ODNR Division of Parks and Watercraft Diving Services Contract

Project Background

The Division of Parks and Watercraft operates 75 state parks, which contain 50 plus dams and 11 lock facilities around the state. Dams are located across rivers and at state park facilities. Dams are made up of many appurtenant structures such as spillways, lake drains, inlet and outlet channels, lock and gate structures, internal drains, and valves. Inspection, maintenance, and construction underwater is needed to maintain the safe operation of these structures.

Specifications/Scope of Work

The anticipated work for this contract could include the following:

• Underwater inspection of lake drain towers to inspect all components.

• Repair/replace lake drain components: such as but not limited to stem guides, lake drain shafts, couplers, and valves.

• Align drain components to manufacturer specifications.

• Underwater construction: drill concrete, cut metal and assemble components under water.

• Inspect spillway systems and related components: wingwalls, drain outlets, and valves.

• Inspect trash rack components along inlets and drains.

• Inspect submerged oil and gas related infrastructure.

• Provide measurements of underwater infrastructure.

• Provide drawings, digital photos, and digital video of work performed.

Minimum Qualifications:

• Registered Licensed Professional Engineer in the State of Ohio

• 10 years or more of related experience

• Fully Insured

• ADCI Certified Commercial Divers

• OSHA Confined Space Certified

• CPR and First Aid Certified

• Oxygen Provider Certified

• USCG Licensed Master Captain

Client Expectations:

• Awarded contractor must be willing to travel to sites around the state.

• Awarded contractor must be able to respond within 48 hours when an urgent issue is identified.

• Awarded contractor will provide all needed tools, equipment, and repair supplies.

• DNR will provide replacement parts to our existing infrastructure when needed.

Award Criteria:

The award will be evaluated based on the cost of work as follows:

1. Cost of 1 hour for 3-man minimum dive-team and associated equipment to work during M-F normal business hours.

2. Cost of 1 hour for 3-man minimum dive-team and associated equipment to work during non-business hour emergency call-out.

3. Call-out cost to:

1. Central District

2. Northwest District

3. Northeast District

4. South/Southeast District

5. Southwest District

*Travel will not be reimbursed separately, and this should be considered in the call-out fee.

See the attached map showing the District Boundaries.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Bill to information:

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

mailto:invoices@ohio.gov