RFQ_for_Design-Build_of_a_New_Downtown_Parking_Structure_(Addendum_#1_Revision).pdf

2024-0805E

RFQ FOR DESIGN-BUILD OF A NEW DOWNTOWN

PARKING STRUCTURE

Town of Mooresville, NC

413 North Main Street

Mooresville, NC 28115

PROJECT RELEASE DATE: August 5, 2024

QUALIFICATIONS PACKAGE DUE: September 13, 2024, 4:00 pm

For a detailed Timeline, please view the Timeline in the Purpose and Introduction Section

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/mooresvillenc https://procurement.opengov.com/portal/mooresvillenc

Town of Mooresville, NC

RFQ for Design-Build of a New Downtown Parking Structure

I. Purpose and Introduction

II. Project Description

III. Anticipated Project Budget and Schedule

IV. Pre Submittal Questions and Guidelines

V. Submittal Requirements

VI. Evaluation Criteria

VII. Vendor Questionnaire

#2024-0805E Title: RFQ for Design-Build of a New Downtown Parking Structure

1. Purpose and Introduction

1.1. Summary

The Town of Mooresville has experienced substantial growth in the last couple of decades, growing from a population of less than 10,000 in 1990 to almost 60,000 today. The Town’s vibrant downtown core has expanded and redeveloped over the years and is now a booming destination for citizens and visitors with boutique shops, restaurants, taprooms, the Charles Mack Citizens Center, Mitchell Community College, Liberty Park, special events, and more. In order to enhance accessibility and accommodate downtown visitors and residents, there is an immediate need for a public structured parking facility in the downtown core.

1.2. Background

Pursuant to North Carolina General Statute § 143-128.1A, the Town of Mooresville (“Town”) is soliciting requests for Statements of Qualifications from licensed and experienced firms in North Carolina for the Design-Build of a new parking structure in the core of downtown Mooresville.

The goal of this project is to provide the Town with Design-Build services resulting in the best possible value and quality for the citizens and customers of the Town. Design-Builders responding to this Request for Qualifications who satisfy the stated criteria shall be evaluated by the Town according to the criteria identified in this Request for Qualifications. The most highly qualified Design-Builders will be identified, and the Town will begin negotiations with the highest-ranked Design-Builder.

The success of this project will depend largely upon the partnership and cooperation between the Design-

Builder and the Town. The intent of the Town is to work with the Design-Builder as an integrated team with common goals of improving quality, efficiency, cost savings, and achieving the best project result possible. The Town will work with the Design-Build firm to determine work and design practices that satisfy the performance-based requirements in the contract. It is expected that the Design-Builder will take Town preferences into consideration, participate with the Town in value-engineering, and proactively address risks and challenges to the Project’s success. The Town will work diligently to aid the Design-

Builder in maximizing efficiency and provide the Town insight into project progress without an undue level of owner oversight.

1.3. Contact Information

Project Contact:

Ashton Walker Engineering Services Manager 2523 Charlotte Hwy Mooresville, NC 28117 Email: awalker@mooresvillenc.gov Phone: (704) 799-4093

Procurement Contact:

Jessie Colton Interim Purchasing Manager 413 N Main St Mooresville, NC 28115 mailto:awalker@mooresvillenc.gov tel:(704)799-4093

Email: jcolton@mooresvillenc.gov Phone: (704) 662-3184

Department:

Engineering

Department Head:

Ashton Walker Engineering Manager

1.4. Timeline

Project Release Date August 5, 2024

Pre-Submittal Meeting (Non-Mandatory) August 21, 2024, 10:00am

Town Hall 413 N. Main St.

Mooresville, NC 28115

Deadline for Questions September 6, 2024, 12:00pm

Qualifications Package Due September 13, 2024, 4:00pm

Anticipated Selection Notification November 1, 2024

Anticipated Contract Award December 2, 2024 mailto:jcolton@mooresvillenc.gov tel:(704)662-3184

2. Project Description

2.1. Site Location and Project Elements

The site is located at 100 N. Church Street, which spans the block between Moore Avenue and Center

Avenue directly behind the businesses on Main Street. The site is comprised of fourteen (14) parcels of real property occupying a total of 2.74 acres, owned by the Town of Mooresville. Parcels include PINs

4667117931, 4667116897, 4667116835, 4667115778, 4667113680, 4667113659, 4667112688, 4667112770, 4667113757, 4667115962, 4667116938, 4667116984, 4667112785, and 4667113830. Site improvements to the existing surface parking may take place on additional parcels located between the subject site owned by the Town and the back of the buildings on Main Street in order to produce a cohesive and functional design. Site design on these parcels will need to account in part for property owners’ desires, and easements will need to be obtained as part of this project.

The parking structure will contain approximately 450 parking stalls and will be a maximum of five (5) levels in height, in accordance with Town of Mooresville development regulations. The parking structure should fit in aesthetically with the surrounding historic architecture and be designed in a manner that could potentially allow for a mixed-use liner or wrap building to be constructed between the parking structure and the street(s) in the future. In addition to the parking structure, the project will include the following key elements:

Updates to the existing surrounding surface parking lots and designation of a “through alley” from Moore

Avenue to Center Avenue

Enhancements to pedestrian accessibility through the parking area to Main Street

Implementation of the streetscape design standards outlined in the recently adopted Downtown

Streetscape Master Plan along all public street frontages bordering the site

Design and construction of appropriate urban stormwater control measure(s)

Potential upgrades to existing water, sewer, drainage, and other utility infrastructure, if needed to accommodate the project

Conversion of the existing overhead utility lines on N. Church Street from E. Center Avenue to Iredell

Avenue (including the project site and side streets) to an underground duct bank

Charging stations and associated infrastructure upgrades for electric vehicles (EV)

Integration with the Town’s overall parking management strategy, including design and installation of the equipment and network infrastructure needed for management, access, and security within the parking structure and site

The scope of professional services includes architectural, civil, structural, mechanical, electrical, plumbing, fire, technological, and landscape design services, as well as construction, construction contracting, and construction administration for the development of a parking structure and surrounding site improvements. Historical documents previously completed by the Town will be made available for use in preparation of proposal.

The Town is committed to providing opportunity for small and disadvantaged businesses to perform on its contract. The Town welcomes and encourages Small Professional Service Firms (SPSF) and

Historically Underutilized Businesses (HUB) to participate in this RFQ. The Firm and subconsultants shall not discriminate on the basis of race, religion, color, national origin, age, disability or sex in the performance of any contract entered into under this pre-qualification process.

2.2. Design-Build Scope of Services

The following is intended as a general expectation for the services to be provided by the Design-Builder:

Pre-construction project planning, including assistance in the preparation of a schedule, preliminary cost estimate, and value engineering measures

Preparation of site, architectural, mechanical, plumbing, and electrical design plans in accordance with applicable regulations, standards, codes, and guidelines, to include:

Site design: Plans, details, specifications, and calculations including but not limited to demolition, grading and drainage, sedimentation and erosion control, layout and staking, stormwater management, utilities, lighting, signage and striping, landscape and planting Building design: building plan configuration and elevation elements including exterior building skin materials and colors, foundation, structural and roof systems, building fenestration and openings, overall dimensions, materials testing requirements, Mechanical/Electrical/Plumbing design including systems, equipment and calculations, energy and performance modeling, systems review, coordination and integration to include all utilities and controls, assess and coordinate sustainability items and submittals.

Obtaining all required permits and regulatory approvals.

Development and refinement of cost estimates and project schedules to include Guaranteed Maximum

Price prior to construction.

All phases of construction, construction contracting, and construction reporting and observation including conferences, site observations, and meetings.

3. Anticipated Project Budget and Schedule

The project has an estimated budget of $20,000,000 to $25,000,000. The Design-Builder is expected to produce a project that is delivered within this prospective budgetary number through design and construction.

The Town anticipates the following timetable for completion, with key dates noted below. A final schedule will be adopted as part of the contract between the Town and Design-Builder chosen to complete the project.

4. Pre Submittal Questions and Guidelines

4.1. Questions and Guidelines

All prospective Design-Builders must be a Follower on the Town of Mooresville’s official bidding page, the OpenGov Procurement platform, to be considered a plan holder and receive addenda. A pre-submittal meeting will be held on August 21, 2024 at 10:00 A.M. at Town Hall, located at 413 N. Main Street, Mooresville, NC 28115, for all interested firms to ask questions and conduct a site visit, if desired.

Submit written inquiries, questions, or comments by email to the procurement contact listed above. All questions will be directed through the Interim Purchasing Manager to the appropriate project contact and responses will be submitted via Addenda on OpenGov, unless the information deals with issues of a proprietary or confidential nature. It is each potential respondent’s sole responsibility to ensure acquirement of any addenda issued or questions answered. All requests for information or clarification must be submitted by September 6, 2024.

5. Submittal Requirements

Firms interested in performing the work as described are asked to submit a Qualifications Package in PDF format no later than 4:00 PM, Friday, September 13, 2024 through the Town’s OpenGov procurement platform https://procurement.opengov.com/portal/mooresvillenc?status=all. In the event of technical issues uploading to the OpenGov platform, please email a screenshot of the issue along with a .pdf attachment of the Qualifications Package to Jessie Colton, Purchasing Manager at jcolton@mooresvillenc.gov with the Subject Line “Design-Build Qualifications Submission – Parking

Structure” prior to the deadline. It is the prospective Design-Builder’s sole responsibility to ensure successful submission prior to the deadline. Late submissions will not be accepted. All submitted materials will become the property of the Town of Mooresville and will not be returned.

All Qualifications Packages are limited to thirty (30) pages inclusive of the cover sheet and shall be typed on 8 ½” x 11” sheets, single-sided. The package should consist of a single bound/combined document including a cover letter and the sections described below. Due to demands on the time of Town Staff, submissions longer than thirty pages will be removed from consideration. Sub-tabs or dividers are acceptable within the required tabs and do not count toward the page limit. The cover letter must identify a contact person for questions during the RFQ selection process and provide contact information including telephone number, email, and postal address. The following elements shall be included in the package:

Cover Letter

The introductory letter should be addressed to the Town of Mooresville, Engineering Department, Attn:

Ashton Walker, Engineering Services Manager, and should contain the following information:

• Expression of firm’s interest in the work

• Project understanding and unique approach to the work

• Statement regarding firm’s possible conflict of interest for the work

• Statement indicating the firm’s ability and willingness to negotiate in good faith a contract(s) for

Design-Build services with the Town

• Company information, including full legal name, Federal Employer Identification Number, primary office location, location of local office, years of experience, and a contact person.

Past Performance

Design-Builders shall submit a list of similar projects in terms of use, scope, and size, which are either ongoing or completed by the general contractor (GC) or architect/engineer (AE) member of the Design-

Builder’s team within the last 15 years. Firms may limit the Relevant Project List to those projects performed by the company division/business segment responding to this RFQ and proposing to perform the prospective contract. The following information should be included in the project summaries:

• Relevance to the proposed Mooresville downtown parking structure

• Project team composition, including the design and construction firms involved

• Firms must be able to certify that design members of the team are selected via qualification basis https://procurement.opengov.com/portal/mooresvillenc?status=all.

• Cost and schedule performance, including explanations for any cost and/or time growth experienced

• Personnel qualifications and experience related to the scope of work, including professional registrations and license numbers as well as certifications

• Safety record of the project (i.e., number of lost time accidents)

• Primary contact for owner of the project

• Subcontracting extent, especially in support of good-faith participation programs (minority, woman-owned, and small businesses) and the success in meeting any such goals

• Sustainable design principles, if incorporated into the project, indicating the certification level achieved and a projection of whether the long-term energy/cost savings com justified the additional initial cost for implementing these features

Management Approach

Design-Builders shall describe their organizational structure and strategy/justification for their selection, including the benefits and advantages as well as any potential shortfalls.

• Provide an organizational chart identifying all key team members including licensed design professionals/sub-consultants and licensed sub-contractors who would be assigned to the project. The chart should clearly define the roles and responsibilities of the various team members.

• Describe strategy for selecting team members, licensed design professionals, and licensed sub-contractors based on the requirements of Article 8 of Chapter 143.

• Discuss whether the teams proposed organizational structure for The Town of Mooresville project will follow the same model as that which has been utilized in past projects or if adjustments are proposed.

Capacity to Perform

Design-Builders shall describe how the proposed project structure will perform to best realize a successful end project. Describe the expertise and capabilities of team members and their contributions to the

Design-Build team. Provide evidence of sufficient financial strength to undertake and successfully complete a project of this scale. Identify any projects/financing on which the team collectively or individually has defaulted.

6. Evaluation Criteria

The Design-Builder will be selected using a qualifications-based selection (QBS) process during the

Request for Qualifications (RFQ) stage to develop a short list and a negotiation process pursuant to

Article 3D of Chapter 143 of the North Carolina General Statutes for the final Design-Builder selection.

The ability of the Design-Builder to deliver the Project on time, on budget, within the criteria identified in this RFQ and within requirements of Section §143-128.1A of the North Carolina General Statutes, so as to furnish the “best value” to the Town of Mooresville, will determine the ranking for, and selection of the

Design-Builder for the contract.

Qualifications Packages will be evaluated on the entities’ ability to meet the requirements of this Request for Qualifications (RFQ). All firms who submit a responsive SOQ in accordance with the requirements will be considered through a Qualification Based Selection (QBS) process. The work will be awarded to the best qualified firm submitting a responsive proposal on the basis of demonstrated competence and qualification for the type of services to be rendered. The following criteria will be considered in the evaluation of prospective entities:

• Experience with parking structures, particularly those in North Carolina

• Experience with design-build delivery

• Timely and accurate completion of past projects

• Legal history from the last 10 years of all associated firms

• Latest financial statements, audited or reviewed by an independent CPA

• Project approach and distinguishing factors

• References from past project managers and past performance*

• Safety Records of all involved firms

• Minority Business Participation

• Location of primary office and regional offices

Past Performance

Past performance will be evaluated as a measure of Town of Mooresville’s confidence in the Design-

Builder’s ability to successfully perform this project based on demonstrated relevant and recent performance. In evaluations, evaluators will assess the following:

• Relevance of past performances

• Demonstrated quality of past performances

• Satisfaction level of clients

• Degree projects were kept within budget and met deadlines

• Degree litigation was avoided among parties

The Design-Builder’s past performance will be evaluated based on the information received as part of the past performance summaries, phone interviews with identified customers on the project summary list, project descriptions, and summaries. The projects identified by the Design-Builder in the Relevant

Project Summaries may not serve as the sole basis of evaluation of past performance. The Town of

Mooresville reserves the right to obtain and utilize information obtained by the Town from sources other than those identified by the Design-Builder.

The Town of Mooresville will evaluate the projects identified by the Design-Builder in the Relevant

Project Summaries (and other information obtained by The Town to assess the relevance of each project.) In addition to the level of complexity, evaluators will consider the extent to which the offering team worked together on a project.

Projects with Highly Relevant scores will be given more consideration in the evaluation of the quality of the Design-Builder’s past performance than projects with lower relevance scores.

In assessing the quality of the Design-Builder’s past performance, evaluators will consider the Design-

Builder’s demonstrated ability to meet project quality and schedule requirements, effectively manage resources, meet performance requirements, cost objectives, and ensure customer satisfaction.

Adverse past performance information obtained will be presented to the affected Design-Builder and that

Design-Builder will have an opportunity to respond with any mitigating facts. A Design-Builder with limited or no recent or relevant past performance will not be rated favorably on past performance.

Short List

Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the qualifications and experience of the individuals identified as the candidate's proposed team for the Project and/or the selection criteria for the proposed team for the Project, as applicable. After evaluating the responses to this RFQ, Mooresville will select the three most-highly qualified candidates, except if the

Town determines that fewer than three firms are qualified, it will re-advertise the RFQ pursuant to

Section §143-128.1A(d) of the North Carolina General Statutes.

Interviews

Prior to determining a final ranking of the short-listed firms, Mooresville may elect to interview up to three firms. The purpose of the interview will be to meet the proposed Project team, become familiar with key personnel and/or with the selection strategy proposed by the candidate, and understand the

Project approach and ability to meet the stated objectives for the Project.

Candidates must be prepared to present projects that are under-construction, have been recently completed, or are occupied by owners for site-tours, interviews, and review. Candidates must be prepared to discuss the capacity to conduct this work in compliance with a proposed timetable, budget, and the good-faith obligations. The Town may elect to request on-site facility tours of completed projects. The

Town will notify each short-listed firm to schedule individual times for the interviews and/or project site tours.

Negotiations

After the interviews, Town of Mooresville will rank the three firms, and will open negotiations with the most highly qualified Design-Builder for a contract to design and construct the Project for a fair and reasonable fee, pursuant to Sections §143-64.31(a) and §143-128.1A(d) of the North Carolina General

Statutes. If Town of Mooresville cannot negotiate a contract consistent with those sections and with this

RFQ, then the Town shall terminate negotiations and initiate negotiations with the next most highly qualified Design-Builder.

Notice of Owner’s Discretion

The Town of Mooresville reserves the right to reject any and all submissions and to re-advertise the

Project. This RFQ does not obligate the Town to pay any cost incurred by respondents in the preparation and submission of a response nor does it obligate the Town to accept or contract for any expressed or implied services. The Town further reserves the right to waive any irregularity or defect in any of the submissions received, so long as said irregularity or defect does not render the submission nonresponsive or in violation of Chapter 143 of the North Carolina General Statutes.

Minority and Female-Owned Business Guidelines

The Town of Mooresville does not discriminate based on race, color, sex, national origin, religion, age, or disability. Any contractors or vendors who provide services, programs or goods for The Town of

Mooresville are expected to fully comply with this policy.

In accordance with G.S. §143-128.2 these guidelines establish goals for minority participation in single-prime bidding, separate-prime bidding, Construction Manager-at-Risk, and alternative contracting methods on Town of Mooresville building construction projects in the amount of $300,000 or more. The

Outreach Plan shall also be applicable to the selection process of architectural, engineering and

Construction Manager-at-Risk services.

Town of Mooresville current goal for minority participation for public building construction is five percent (5%). The overall goal will be reviewed annually, or as soon as relevant data is available.

The intent of these guidelines is that the Town of Mooresville, as awarding authority for construction projects, and the contractors and subcontractors performing the construction contracts awarded, shall cooperate and in good faith do all things, legal, proper and reasonable to achieve the statutory goal of five percent (5%) for participation by minority businesses in each construction project as mandated by GS

143-128.2. Nothing in these guidelines shall be construed to require contractors or awarding authorities to award contracts or subcontracts to or to make purchases of materials or equipment from minority-business contractors or minority-business subcontractors who do not submit the lowest responsible responsive bid or bids.

Design-Builder Evaluation / Selection Criteria and Scoring

Each submitter will be evaluated and short-listed based on their Statement of Qualifications score (100 points maximum) as determined through a qualification review process and scoring criteria noted in the table below:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Design-Build Team Experience and

Qualifications Points Based 40

(40% of Total)

2. Proposed Design & Engineering

Professionals Experience, Location, Qualifications

Points Based 20 (20% of Total)

3. Project Understanding and Approach Points Based 15 (15% of Total)

4. Legal history and Project results of the

Design-Build Team Points Based 10

(10% of Total)

5. Minority Business Participation Points Based 5 (5% of Total)

6. Deliverable Quality, Project Schedule and

Safety Points Based 5

(5% of Total)

7. Statement of Qualifications Quality and

Responsiveness Points Based 5

(5% of Total)

7. Vendor Questionnaire

7.1. Qualification Package*

Please upload complete response here.

*Response required