RFQ-for-CR-14-Project.pdf

MADISON COUNTY BOARD OF COUNTY COMMISSIONERS

REQUEST FOR QUALIFICATIONS (RFQ)

PROFESSIONAL ENGINEERING SERVICES

ROADWAY RESURFACING DESIGN PROJECT

RFQ No.: RD-26-01

Advertisement Date: October 16, 2026

Submittal Deadline: December 2, 2026 at 4:00 p.m.

Issuing Agency: Madison County Board of County Commissioners, Road Department 2060 NE Rocky Ford Road, Madison, Florida 32340

1. NOTICE TO PROFESSIONAL ENGINEERING FIRMS

Madison County Board of County Commissioners ("County") is soliciting qualifications from qualified Professional Engineering firms licensed to practice in the State of Florida for the design of the CR-14 Roadway Resurfacing Project. This project will include resurfacing and culvert replacements.

The selection process shall be conducted in accordance with the Consultants' Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes. Firms shall be evaluated and ranked based upon qualifications, experience, and demonstrated ability to perform the required services. Compensation shall not be considered during the selection phase and will be negotiated with the highest-ranked firm.

The County reserves the right to reject any or all submissions and to waive informalities in the procurement process.

2. PROJECT DESCRIPTION

Project Name CR-14 Roadway Resurfacing Project

Project Location CR 15 in Madison County from Interstate 10 south to the Taylor County line, approximately 11 miles of roadway.

Project Overview The project generally consists of roadway resurfacing, pavement rehabilitation, signing and pavement markings, drainage improvements; including culvert replacement, utility coordination, and associated design services necessary for the preparation of construction plans and contract documents.

FDOT Grant Amount Cost $9.3 million

Tentative Schedule UPDATE Milestone Date RFQ Advertisement 10/16/26 Questions Due 11/13/26 Qualifications Due 12/02/26 Committee Ranking 12/03/26 Commission Approval 12/09/26 Negotiations (if needed) 1/13/27 Notice to Proceed 1/13/27

3. SCOPE OF SERVICES

The selected Consultant shall provide all professional engineering services necessary to complete the project, including but not limited to:

Task 1 – Project Management

• Project coordination meetings

• Quarterly progress reporting

• Schedule management

• Quality control and quality assurance

Task 2 – Data Collection

• Review of existing information

• Field investigation

• Utility coordination

• Survey review and supplemental survey coordination

Task 3 – Design Services

Preparation of:

• Roadway resurfacing plans

• Pavement repairs

• Signing and pavement marking plans

• Drainage improvements as required

• Temporary traffic control plans

• Utility adjustment coordination

Task 4 – Permitting Support (as required)

• Environmental coordination

• Agency permitting support

• Permit application preparation as required

Task 5 – Construction Documents

Preparation of:

• Construction Plans

• Engineer's Opinion of Probable Construction Cost

• Bid package support

Task 6 – Bidding Support

• Responding to contractor questions

• Addenda preparation

• Bid evaluation assistance

Task 7 – Post-Design Services (Optional)

• Construction phase services

• Shop drawing reviews

• Responses to Requests for Information

• Record drawing assistance

4. MINIMUM CONSULTANT REQUIREMENTS

Firms responding shall:

1. Be authorized to do business in Florida.

2. Maintain a current Certificate of Authorization through the Florida Board of

Professional Engineers.

3. Employ a Professional Engineer registered in Florida who will serve as Project

Manager.

4. Demonstrate experience with FDOT and Florida local government resurfacing projects and specifically, any projects completed for Madison County.

5. Demonstrate ability to complete projects within established schedules and budgets

5. SUBMITTAL REQUIREMENTS

Interested firms shall provide one (1) electronic PDF submission and one (1) flash drive submission containing the following:

A. Cover Letter Include:

• Firm name

• Address

• Contact information

• Authorized representative

B. Firm Profile Provide:

• Firm history

• Office locations

• Number of employees

• Areas of expertise

C. Project Team Identify:

• Project Manager

• Key personnel

• Subconsultants

• Organizational chart

D. Relevant Experience Provide descriptions of at least three (3) similar roadway resurfacing projects completed within the past five (5) years.

Include:

• Client name

• Construction cost

• Services provided

• Completion date

• Reference contact information

E. Project Understanding and Approach Describe:

• Understanding of project objectives

• Critical issues

• Proposed approach

• Schedule assumptions

F. References Minimum of three (3) references from comparable local government clients.

G. Required Forms Attach:

• Certificate of Authorization

• Proof of insurance

• Conflict of Interest Statement

• Public Entity Crimes Statement

• E-Verify Compliance Statement

• Drug-Free Workplace Certification

• Litigation Disclosure Form

6. SELECTION PROCESS

The County shall establish a Selection Committee to review submissions and rank firms in accordance with Section 287.055, Florida Statutes.

The County may:

• Review qualifications

• Conduct reference checks

The County will rank firms in order of preference and negotiate a fair and reasonable fee with the highest-ranked firm. If negotiations are unsuccessful, negotiations may be terminated and initiated with the next-ranked firm.

7. EVALUATION CRITERIA

Criteria Points Firm Experience with Similar Projects 25 Project Manager Qualifications 20 Project Team Qualifications 15 Understanding of Project and Approach 15 Experience with Local Government and FDOT Standards 10 Past Experience with Projects for Madison County 10 References 5 Total 100

8. INSURANCE REQUIREMENTS

The selected Consultant shall provide evidence of insurance meeting County requirements, including:

• Commercial General Liability

• Automobile Liability

• Workers’ Compensation

• Professional Liability (Errors and Omissions)

Minimum limits shall be established by the County Risk Manager.

9. PUBLIC RECORDS

All documents submitted shall be subject to Chapter 119, Florida Statutes, Public Records Law.

Any claim of confidentiality must be clearly identified and supported by applicable Florida law.

10. CONFLICT OF INTEREST

Consultants shall disclose any actual or potential conflicts of interest and comply with all applicable provisions of Florida law.

11. QUESTIONS

All questions shall be submitted in writing to:

Jamie Willoughby, Road Department Director 2060 NE Rocky Ford Road Madison, Florida 32340 jwilloughby@madisoncountyfl.com

No oral interpretations shall be binding.

12. SUBMISSION INSTRUCTIONS

Submit Qualifications electronically to:

Jamie Willoughby: jwilloughby@madisoncountyfl.com

Subject Line:

1 RFQ NO. RD-26-01

2 PROFESSIONAL ENGINEERING SERVICES

3 CR-14 Roadway Resurfacing Project

Submit flash drive submissions to:

Jamie Willoughby, Road Department Director 2060 NE Rocky Ford Road Madison, Florida 32340

Submissions received after the stated deadline may be deemed non-responsive.

13. RESERVATION OF RIGHTS

The County reserves the right to:

• Reject any or all responses.

• Waive minor irregularities.

• Request additional information.

• Cancel or re-advertise the solicitation.

• Modify project scope.

• Award in the best interests of the County.

mailto:jwilloughby@madisoncountyfl.com