RFQ for BOM TkS26.pdf

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REQUEST FOR QUOTATION (RFQ)

RFQ #: W91QVP-26-Q-0017

Closing Date: 27 April 2026, 09:00 AM Hawaii Standard Time (HST) Description: Bill of Materials (BOM) in Papua New Guinea (PNG)

This is a solicitation request under RFQ number W91QVP-26-Q-0017 for commercial product/services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, using Simplified Acquisition Procedures for Certain Commercial Products and Commercial Services found at FAR 13.5, as supplemented with the additional information included in this notice.

1. General Information

1.1 The quotation must be submitted to SSG Kim, Eric by email at eric.k.kim.mil@army.mil and SFC Ramirez, Fernando at fernando.d.ramirez.mil@army.mil.

1.2 Questions shall be submitted by 09:00 AM HST on the 21 April 2026. All questions and answers will be consolidated and issued via amendment to all prospective offerors.

1.3 Offers shall be submitted by 09:00 AM HST on the closing date of RFQ.

1.4 Offerors shall acknowledge receipt of any amendment to this solicitation by signing and returning the amendment.

2. Description of Requirement

The Government intends to award a single, Firm-Fixed Price contract for the procurement and delivery of a Bill of Materials (BOM) to support operations in Lae, Papua New Guinea (PNG). All items must conform to the salient characteristics identified in the attachment titled "BOM Salient Characteristic.xlsx".

3. Proposal Submission Instructions — Addendum to Far 52.212-1 Instructions to Offeror(s)

3.1 Proposal Submission

Offerors shall submit their proposals electronically, consisting of four (4) separate files:

Volume I: Technical Proposal (PDF format)

Volume II: Past Performance (PDF format)

Volume III: Price Proposal (Microsoft Excel format)

Volume IV: Offeror Information (PDF format)

3.2 Proposal Content

The proposal shall contain the following information:

3.2.1 Volume I - Technical Proposal.

3.2.1.1 Product Conformance:

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A detailed list confirming that each item offered meets or exceeds the specifications in "BOM Salient Characteristic.xlsx". Include manufacturer names, part numbers, and product data sheets for each item.

3.2.1.2 Delivery Plan:

A comprehensive plan detailing the international logistics and timeline for delivering all items to Lae, PNG.

3.2.1.3 Subcontractor Management Plan: This is a critical component of the proposal. The plan must:

3.2.1.3.1 Identify all local PNG subcontractors who will perform key functions (e.g., customs clearance, in-country transportation, local sourcing).

3.2.1.3.2 Describe the specific role and responsibilities of each local subcontractor.

3.2.1.3.3 Provide evidence of the subcontractor's capabilities, such as letters of commitment, statements of qualification, or evidence of past successful work in PNG.

3.2.1.4 Quality Control Plan: A plan describing processes for verifying material quality before shipment.

3.2.2 Volume II - Past Performance.

3.2.2.1 Provide a maximum of three (3) recent and relevant contracts from the past five (5) years.

3.2.2.2 Offerors may submit past performance information for their proposed key PNG subcontractors to demonstrate the team's collective experience in the region.

3.2.3 Volume III - Price Proposal

3.2.3.1 A completed price quotation, in USD, for all items, inclusive of all delivery and administrative costs.

3.2.4 Volume IV - Offeror Information

3.2.4.1 A completed copy of the Offeror Information sheet.

3.2.4.2 A completed copy of FAR provision 52.204-24, if applicable.

Failure to submit a complete proposal that addresses all requirements in Volume I (Technical), Volume III (Price), and Volume IV (Offeror Information) may be grounds for determining the proposal to be unacceptable and therefore ineligible for award.

Note on Past Performance: In accordance with the principles of FAR 15.305(a)(2)(iv), if an offeror does not submit a Past Performance volume, or if the submitted past performance is not considered relevant, the offeror will receive a "Neutral Confidence" rating for that evaluation factor. A lack of relevant past performance will not render a proposal unacceptable.

4. CLIN Structure and Pricing Instructions All offeror(s) shall provide the price proposal in USD. Failure to submit the above requirements may be grounds for determining the proposal to be non-responsive.

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PROVIDE THE FOLLOWING INFORMATION WITH YOUR QUOTE

Items Required Company Name Unique Entity Identifier Cage Code Point of Contact Name Point of Contact Phone Point of Contact Email Registered in SAM Make sure your status is ACTIVE since no award will be made on an expired registration.

Enter: YES or NO

Registered in Wide Area Workflow (WAWF) WAWF will not work when the SAM registration is inactive. This will cause payment delays!

Enter: YES or NO

Section 889 Compliant & Listed in Reps and Certs in SAM If “No”, ensure to complete the Section 889 accompanying document in solicitation email

Enter: YES or NO

Requested Specification

CLIN Description QTY Unit of issue

Unit Price Total in

USD

BOM for Lae

Provide and Delivery of Bill of Materials (BOM) for Lae, PNG in accordance with Salient Characteristics.

1 Job

Total Cost in USD

5. Provision and Clauses

5.1 The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 dated 13 Mar 2026. From the Federal Acquisition Regulation (FAR), the following provisions and clauses are applicable to this solicitation: 52.204-7, 52.204-13, 52.204-16, 52.204-18, 52.204-24, 52.204-26, 52.212-1, 52.212-2, 52-212-3, 52.212-4, 52.212-5, 52.229-6, 52.229- 11, 52.232-18, 52.223-23.

5.2 52.232-18 Availability of Funds.

5.3 The solicitation document and incorporated provisions and clauses are those in effect through DFARS Change dated 10 Nov 2025. From the Department of Defense FAR Supplement (DFARS), the following provisions and clauses are applicable to this solicitation: 252.203-7000, 252.203-7002, 252.203-7005, 252.204-7003, 252.204-7015, 252.204-7017, 252.204-7018, 252.204-7024, 252.232-7003, 252.232-7006, 252.232-7010, 252.244-7000, 252.225-7001, 252.225-7002, 252.247-7023

5.4 Full text of these clauses may be found at https://www.acquisition.gov.

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6. Basis for Award — Addendum to Far 52.212-2, Evaluation—Commercial Items (Oct 2014)

6.1 The Government will award a contract resulting from this solicitation to the offeror responsible whose offer, conforming to the solicitation, is determined to provide the best value to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1) Factor 1: Technical Capability

2) Factor 2: Past Performance

3) Factor 3: Price

6.2 Relative Importance of Factors. Technical Capability factor is significantly more important than Price. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. As proposals become more technically equal, the importance of the Price factor will increase. The Government may award a higher-priced offeror if the perceived benefits of the higher-priced proposal merit the additional cost.

6.3 Evaluation Approach. To be considered for award, a proposal must receive a rating of "Acceptable" or higher for both Technical Capability and Past Performance.

6.3.1 Factor 1: Technical Capability

The Government will evaluate the technical proposal in a two-step process.

6.3.1.1 Step One: Product Conformance Evaluation (Pass/Fail). The Government will review the offeror’s Product Conformance submission. To be considered technically acceptable, an offer must provide items that meet or exceed all salient characteristics. Failure to do so will result in an "Unacceptable" rating, and the proposal will be removed from further consideration.

6.3.1.2 Step Two: Technical Plan Evaluation (Adjectival Rating). Proposals that pass Step One will be evaluated on the quality of their Delivery Plan, Subcontractor Management Plan, and Quality Control Plan. The following ratings will be used:

Rating Description

Outstanding

The proposal demonstrates an exceptional understanding. The Subcontractor Management Plan is a key strength, identifying qualified, experienced local PNG partners with clear roles and letters of commitment. The overall plan is detailed and presents a very low risk of unsuccessful performance.

Good The proposal demonstrates a good understanding. The plan is well considered and addresses all requirements. The offeror may identify some risks but provides less detailed mitigation strategies compared to an Outstanding proposal.

Acceptable The proposal demonstrates an adequate understanding. The plan meets all minimum requirements but provides limited detail. This proposal is awardable.

Marginal The proposal demonstrates a flawed understanding. The plan has a significant weakness (e.g., a poor or missing subcontractor plan) that increases the risk of unsuccessful performance.

Unacceptable The proposal fails to meet minimum requirements and is un-awardable.

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6.3.2 Factor 2: Past Performance. This factor will be evaluated in a two-step process.

6.3.2.1 Step One: Relevancy Assessment. The Government will assess the relevancy of each submitted contract.

* Very Relevant: Contracts for the procurement and delivery of similar Bills of Materials to locations in Papua New Guinea or the immediate Oceania region.

* Relevant: Contracts for the delivery of goods to other remote or challenging international locations.

* Somewhat Relevant: Contracts for domestic (U.S.) delivery of similar goods.

* Not Relevant: Contracts for different types of services or products.

6.3.2.2 Step Two: Performance Confidence Assessment. Based on the relevancy and quality of performance, the Government will assign a final rating.

Rating Description of Past Performance at this Level

Substantial Confidence

Based on the offeror’s performance record, the Government has high expectations that the offeror will successfully perform. This rating is typically assigned for Very Relevant contracts with excellent customer feedback.

Satisfactory Confidence

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform. This rating is typically assigned for Relevant contracts with good customer feedback.

Neutral Confidence

No recent/relevant performance record is available, OR the offeror submitted contracts that were determined to be Not Relevant. This rating is not favorable or unfavorable.

Limited Confidence

Based on the offeror’s performance record, the Government has low expectations that the offeror will be able to successfully perform. This rating is typically assigned for relevant contracts with significant performance issues.

No Confidence

Based on the offeror’s performance record, the Government has no expectation that the offeror will be able to successfully perform. This rating is typically assigned for relevant contracts with severe performance failures.

6.3.3 Factor 3: Price. The Government will evaluate the proposed total price for reasonableness.

The Government may award without discussion; however, the Government reserves the right to conduct discussions if deemed in the Government’s best interest.

A written notice of award or acceptance of an offer, within 60 calendar days or receipt of offer, shall result in a binding contract without further action by either party. The Government may accept an offer or part of an offer, whether there are negotiations after its receipt, unless a written notice of withdrawal is received prior to award.

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7. Administrative Information — Delivery and Payment Information

Addendum to Far 52.212-4 Contract Terms and Conditions—Commercial Items

7.1 Delivery

All supplies shall be delivered No Later Than (NLT) 29 June 2026, 10:00 AM to the specified location in Lae, PNG.

Vendor shall contact each Receiving/Accountable officer to establish communication channels prior to delivery.

7.2 Point of Contact: To be determined (TBD).

7.3 WAWF Payment Acceptor DoDAAC: TBD

7.4 Inspection and Acceptance

Inspection for condition, quality, quantity count and final acceptance of the supplies delivered under this Purchase Order shall be conducted by Receiving Officer or his authorized representative at the destination point in Papua New Guinea.

7.5 Payment

All requests for payment, invoice, and payment status will be referred to address in block 18a on SF1449 or block 15 on DD1155. All problems with payment of accounts will be directed to the same office.

Payment will be made NET 30 days from date of receipt of invoice in paying office or acceptance of material/services by the local Receiving Officer, whichever is later.

7.6 Invoice Submittal

Contractor shall submit the invoice IAW DFARs 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. The invoice shall be submitted electronically through Wide Area Workflow – Receipt and Acceptance (WAWF) at the web site https://wawf.eb.mil.

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