RFQ FIRST AID, CPR AND AED TRAINING AND CERTIFICATION.

Bid # 25-S-054

TRAINING AND CERTIFICATION ON FIRST AID, CPR & AED

REQUEST FOR QUOTATION (RFQ)

BID # 25-S-054

The Washington Convention and Sports Authority t/a Events DC is soliciting bids from qualified firms to provide Training and Certification on First Aid, CPR & AED. Interested parties can view a copy of the RFQ by accessing Events DC’s e-procurement website at https://eventsdc.com/about/procurement.

This RFQ is designated for District of Columbia Department of Small and Local Business Development (DSLBD) certified local, small, or disadvantaged business enterprises only.

Key Dates

RFQ Release Date: 3:00 PM, EST, July 10, 2026

RFQ Questions Due Date: 3.00 PM, EST, July 17, 2026

RFQ Response Due Date: 5:00 PM, EST, July 27, 2026

Primary Contact

Macky Cherif, Contracts and Procurement Analyst II E-mail: macky.cherif@eventsdc.com Phone: (202) 249-3038 https://eventsdc.com/about/procurement mailto:macky.cherif@eventsdc.com

SECTION A - INTRODUCTION

A1. The Washington Convention and Sports Authority t/a Events DC (“Events DC”) is an independent authority of the District of Columbia (“District”) Government and operates as a corporate body with a legal existence separate from the District. Events DC is governed by a twelve (12) member Board of Directors appointed in accordance with D.C. Code § 10-

1202.05. Its day-to-day operations are managed by its President/Chief Executive Officer.

A2. Events DC has the responsibility to, among other things, promote, develop and maintain the District as a location for conventions, trade shows, meetings, concerts, sporting and entertainment events, and other special events. In that regard, it owns, manages and/or operates the Walter E. Washington Convention Center (the “Convention Center”), the Carnegie Library at Mt. Vernon Square (“Carnegie”), Robert F. Kennedy Memorial Stadium and its surrounding campus (which includes the Festival Grounds, the Fields at RFK Campus, and Skate Park), the non-military portions of the District of Columbia Armory, Gateway DC, the R.I.S.E. Demonstration Center, Nationals Park, and CareFirst Arena (collectively, the “Facilities”).

A.3 The Convention Center is a 2.3 million square foot convention and meeting facility that includes seven hundred and three thousand (703,000) square feet of exhibit space, a total of seventy-seven (77) break-out rooms and the largest ballroom in the Mid-Atlantic region. The Convention Center hosts approximately two hundred (200) events per year with an average annual attendance figure of 1.2 million people.

A.4 Events DC is seeking a qualified contractor (the “Contractor”) to provide Training and Certification on First Aid, CPR & AED (the “Services”) as specified herein at the Convention Center and/or at any other venue owned, managed and/or controlled by Events DC as needed.

A.5 Events DC intends to award a firm-fixed priced contract (“Contract”) for the Services identified herein. The Base Term of the Contract will be from October 1, 2026, through September 30, 2027, with four (4), one-year renewal options.

A.6 If a prospective Bidder has any questions relative to this RFQ, the Bidder must submit the questions in the OpenGov system via the “Question and Answer” Tab to receive a binding answer. Any question asked and answered outside of the OpenGov system will be considered informal and non-binding. Questions must be received no later than close of business, 3:00 P.M, EST, July 17, 2026. Events DC will not consider any questions received after this date.

-End of Section A-

SECTION B – GENERAL REQUIREMENTS AND PRICING/COST

B.1 CONTRACTOR QUALIFICATIONS

To be considered for award of the Contract, the Bidder must:

(a) Possess an instructor certificate from either of the following organizations;

i. American Red Cross (ARC); or

ii. American Heart Association (AHA).

(b) Possess at least three (3) years of experience in providing the Services required in Section C.1 below using standards from ARC or AHA;

(c) Possess personnel with at least three (3) years of experience, certified to conduct

First Aid, AED and CPR training and administer certifications using ARC or AHA standards identified in Section C below for large groups [i.e., twenty (20) or more participants];

(d) Possess all applicable licenses required by District, federal and state law to provide the Services identified herein; and

(e) Demonstrate a sound reputation for timely service, delivery, and client satisfaction, which shall be supported by three (3) references letters.

B.2 PRICE/COSTS

(a) The Bidder’s shall quote firm fixed prices for the Services specified in Section C.1 below.

(b) The prices offered shall be as low as or lower than those charged to the Bidder’s most favored customer for comparable quantities, terms and conditions.

(c) The price shall include delivery cost to the destination identified in this solicitation

C.3 QUESTIONS

(a) If a prospective Bidder has any questions related to this RFQ, the Bidder must submit the questions in the OpenGov system via the “Question and Answer Message” tab to receive a binding answer. Any questions asked and answered outside of the OpenGov system will be considered informal and non-binding.

(b) Questions must be received no later than 3:00 PM, EST, July 17, 2026. Events DC will not consider any questions received after this date.

(c) Events DC will furnish responses promptly to the requesting prospective Bidder and to other prospective Bidders if deemed by Events DC to be necessary to prepare a complete and accurate proposal, or if the lack of a copy of the response would be prejudicial to any other prospective Bidder.

-End of Section B-

SECTION C – SPECIFICATIONS/SCOPE OF WORK

C.1 PRIMARY REQUIREMENTS

To be considered for award, the Contractor shall provide certified first aid, AED and CPR trainer(s) using the ARC or AHA standards to provide training and certifications for sixty (60) Security Services Officers and/or Events DC employees with the following minimum requirements and capabilities:

(a) The Contractor shall develop the training content necessary to teach individuals with little to no knowledge of the necessary skills relevant to each certification in an effort for participants to render first aid, AED and CPR to individuals needing assistance.

(b) The Contractor shall host the trainings and provide all relevant training materials/guides (i.e., books, software, reference materials, etc.) in support of the training being presented.

(c) The Contractor shall work directly with Events DC’s Contracting Officer Technical Representative (“COTR”) to coordinate the training services on-site.

(d) The Contractor shall have the ability to provide trainings in a virtual setting in support of social distancing protocols.

(e) Events DC may request the Contractor to provide additional Services on an as needed basis.

The Contractor shall provide the COTR with a written itemized quote within the timeframe specified.

(f) At the request of the COTR, the Contractor shall provide additional medical trainings on an as needed basis at any venue owned, controlled and/or managed by Events DC. The Contractor shall provide the COTR with a written quote within a specified timeframe.

C.2 DELIVERY

(a) The Contractor shall deliver Services as outlined in Section C.1 above to the Convention Center, located at 801 Allen Y. Lew Place, NW, Washington, DC 20001.

(b) At the request of the COTR, any additional Services shall be delivered to any of Events DC’s Facilities (address to be provided at the time of request).

(c) Delivery of all other Services shall be within the timeframes specified by the COTR at the time of request.

-End of Section C-

SECTION D - CONTRACTOR TERM AND DELIVERABLES

D.1 TERM

(a) The Base Term of the Contract shall be from October 1, 2026 through September 30, 2027, with four (4), one-year renewal options.

(b) Events DC has the right to extend the term of the Contract for four (4), one-year option periods, or successive fractions thereof, by written modification to the Contract before expiration, provided that Events DC gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the Contract expires. The preliminary notice does not commit Events DC to an extension. The Contractor may waive the thirty (30) days preliminary notice requirement by providing a written waiver to the COTR prior to the expiration of the Contract. The exercise of an option is subject to the availability of funds at the time the option is exercised.

D.2 DELIVERABLES

The Contractor shall provide, at minimum, the deliverables set forth below:

DELIVERABLE QTY. FORMAT/METHOD

OF DELIVERY DUE DATE TO WHOM

Training Certificates TBD Hand Deliver/ Electronically

Upon Completion of the Services COTR

Training Material TBD Electronically TBD COTR

Invoice(s) N/A Electronically Upon Delivery of Services per Section C.1

COTR and Invoices@eventsdc.com

-End of Section D-https://eventsdc.sharepoint.com/sites/OCPTeam/Shared%20Documents/Invoices@eventsdc.com

SECTION E – STANDARD CONTRACT PROVISIONS

E.1 STANDARD CONTRACT PROVISIONS

Events DC’s Standard Contract Provisions are located under the Attachments tab of the bid. In the event of a conflict between this RFQ and the Standard Contract Provisions, the prevailing document shall be this RFQ.

-End of Section E-

SECTION F - EVALUATION OF RESPONSES

F.1 EVALUATION OF RESPONSES

(a) Events DC intends to make a single award to the responsive Bidders whose responses conform to the solicitation and is most advantageous to Events DC and is compliant to the stated or implied specifications.

(b) All quotations received in response to this RFQ will be evaluated based on lowest price.

Price will be evaluated in terms of the lowest aggregate overall price over the life of the Contract.

F.2 DEPARTMENT OF SMALL AND LOCAL BUSINESS DEVELOPMENT (DSLBD)

PREFERENCE CRITERIA

Any Bidder seeking to receive preferences for this solicitation must submit at the time of, and as part of its bid or proposal, evidence of the Bidder’s certification by the DSLBD.

F.3 CERTIFIED BUSINESS ENTERPRISE (CBE) PREFERENCE POINTS: 12 Points Maximum

Events DC will allocate a maximum of twelve (12) preference points to qualified vendors in accordance with D.C. Code § 2-218.43 as follows:

(a) 3 points for a small business enterprise (“SBE”).

(b) 5 points for a resident-owned business (“ROB”).

(c) 5 points for a longtime resident business (“LRB”).

(d) 2 points for a local business enterprise (“LBE”).

(e) 2 points for a local business enterprise with its principal office located in an enterprise zone (“DZE”).

(f) 2 points for a disadvantaged business enterprise (“DBE”).

(g) 2 points for a veteran-owned business enterprise (“VOB”).

(h) 2 points for a local manufacturing business enterprise (“LME”).

(i) 5 points for an equity impact enterprise (“EIE”).

-End of Section F-

SECTION G - SUBMISSION INSTRUCTIONS

G.1 Responses must be submitted electronically no later than 5:00 PM, EST, July 27, 2026, and shall consist of the following:

(a) Completion of the Quote Form in Attachment A, including confirmation that you have received Events DC’s Standard Contract Provisions;

(b) A copy of your W-9;

(c) Tax Certification Affidavit;

(d) Automated Clearance House (ACH) Form;

(e) Bidder’s General Services Administration (GSA)/DC Supply Schedule Contract (if applicable);

(f) Bidder’s current Local, Small, and Disadvantaged Business Enterprise Certification

Letter (if applicable);

(g) Three (3) customer reference letters (references must provide at a minimum a satisfactory rating) in support of your ability to provide the services or supplies as identified in the scope of the solicitation; and

(h) A copy of your instructor certificate from either of the following organizations, American Red Cross (ARC) or American Heart Association (AHA).

G.2 PRIMARY POINT OF CONTACT

Name: Macky Cherif, Contracts and Procurement Analyst II E-mail: macky.cherif@eventsdc.com Phone: (202) 249-3038

-End of Section G-

SECTION H - AMENDMENTS

H. AMENDMENTS

Any amendments to this RFQ, including changes in the due date or scope of work, will be issued via the e-Procurement system and will appear on the Amendments Tab of the bid.

Enclosures: Attachment A – Quote/Pricing Form Attachment B – Events DC’s Standard Contract Provisions

ATTACHMENT A

QUOTE/PRICING FORM

TRAINING AND CERTIFICATION ON FIRST AID, CPR and AED

(1) Please provide firm fixed fully loaded labor rates for trainings, and firm fixed prices for certifications for the Base Term, and all option years.

Item No. Item Description for 30 Personnel

No. of Classes

No. of Personnel Per

Class

Each Class Price

Total Price

Example Training 2 15 $400.00 $800.00 1 Training for AED 2 Training for CPR 3 Training for First Aid

Item No. Item Description Unit Price

Per Certification

Personnel (Pre-Filled)

Total Price

4 Certification for AED x 60 Personnel 5 Certification for CPR x 60 Personnel 6 Certification for First Aid x 60 Personnel

Events DC Standard Contract Provisions Acceptance

a. Events DC is exempt from Federal Excise Tax, Transportation Tax, and District of Columbia Sales and Use Taxes. All prices shall exclude all taxes.

b. Price quote shall be FOB Destination, unless otherwise specified in writing by the Events DC.

By checking this box, I confirm that I have received Events DC’s Standard Contract Provisions (Attachment B).

Signed by: ________________________________Date____________________________

Title: _________________________________ Company________________________

Quotes are valid for a period of ninety (90) calendar days from date of quote.