RFQ_Fire Extinguisher.docx

Request for Proposal For Fire Extinguisher Bid Number# FY24-14

BIDS DUE NO LATER THAN 10:00 AM ON TUESDAY, JUNE 11, 2024

City of Waycross Purchasing Department Attn: Mamie Jackson, Purchasing Manager 417 Pendleton Street Waycross, GA 31501

PROPOSAL INTENT

The City of Waycross requests bids for annual inspections on portable fire extinguishers in our facilities and vehicles. This contract will run for one (1) year, and can be extended for up to three (3) years at the owner's discretion. Allowances can be made each year for additional facilities. The additional extinguishers shall be added on a per-unit basis, and all fees associated with the new extinguishers will be based on the per-unit cost provided in the contract.

The City has 16 facilities with fire extinguishers and a fleet of approximately 150 maintenance vehicles. The base bid work will require one (1) annual inspection/service each year.

The City reserves the right to alter the proposal specification before the proposal submission deadline by issuance of an addendum to the RFP. Additional time may be provided to comply with the specifications in any addendum if deemed necessary. The City reserves the right to reject any or all proposals failing to meet the City’s specifications or requirements and to waive technicalities. The Vendor must perform tasks at the direction of the City.

SCHEDULE

Bids will be accepted until 10:00 a.m., Tuesday, June 11, 2024. Envelopes must be sealed and marked Bid #FY24-14 Fire Extinguisher Services.

Mail to:

City of Waycross, Purchasing Department P.O. Drawer 99 Waycross GA 31502 or hand deliver to:

Purchasing Department, 2nd Floor City Hall 417 Pendleton Street Waycross, GA 31501

No bids will be accepted after 10:00 a.m., Tuesday, June 11, 2024.

TERM AND CONTRACT RENEWAL

This proposal is for an initial term of one (1) year beginning July 1, 2024, and ending June 30, 2025. If mutually agreeable, the City reserves the right to renew the contract for up to three (3) additional years. This renewal is contingent upon competitive pricing and all terms and conditions of the original contract having been met to the satisfaction of the City. Such renewal will be made by written mutual agreement of the City and Contractor at least thirty (30) days before the expiration of the initial term.

LIABILITY INSURANCE

The insurance required for this contract will be a minimum of $1,000,000 Commercial General Liability. The proposer shall furnish proof thereof in the form of a Certificate of Insurance within thirty (30) days of the effective date of this contract. Thereafter, copies of renewal policies, or certificates and appropriate separate endorsements, shall be delivered to the City within thirty (30) days before the expiration of the term of any policy required herein.

SCOPE

The selected contractor will provide routine and non-routine portable fire extinguisher services at various City locations. Provided services shall conform to the standards established by the National Fire Protection Agency’s Standard for Portable Fire Extinguishers (NFPA 10) and as referenced, incorporated, and required by the Georgia Office of the State Fire Marshal in the Georgia Code of Regulations and other applicable codes, laws, and regulations.

LOCATIONS

Fire Extinguisher Services Bid #FY24-14 Bid Sheet

ABC Type

CO2 Type

Halotron

AFFF Foam

K Class Portable

HYDRO TEST

High Pressure

Low Pressure

SCBA Tank

INSPECT

Kitchen Hood Fire System (6 month inspection)

PURCHASE PRICE FOR NEW FIRE EXTINGUISHERS

ABC Type 2.5 lb Dry

ABC TYPE 5 lb Dry

ABC Type 10 lb Dry

ABC Type 20 lb Dry

CO2 Type 2.5 lb Dry

K-Class Portable 6 Liter

#5 Halotron 1

** Pricing to include all parts, labor, and service charges.** Submitted by:

Name of Company: ____________________________________________________

Address: _____________________________________________________________

Contact Person: _______________________________________________________

Phone: ____________________________ Fax:______________________________

Email: _______________________________________________________________

Signature: ___________________________________________________________

Title: _______________________________________________________________

Date: _______________________________________________________________ image1.jpeg