RFQ - FHF-20-Q-0052.pdf

Request for Quote (RFQ) FHF-20-Q-0052 Page 1 of 5

Request for Quote (RFQ) FHF-20-Q-0052:

Commercially Available Off-the-Shelf (COTS) Rate Lock Database/Data Access

This is a combined synopsis/solicitation and Request for Quote (RFQ) for commercial items in accordance with the procedures of Federal Acquisition Regulation (FAR) Part 12 - Acquisition of Commercial Items and FAR Part 13 - Simplified Acquisition Procedures, with FAR Part 12 taking precedence per FAR 13.500(b)’s reference to FAR 12.102(c). This announcement constitutes the only solicitation with quotes requested.

This requirement is considered unrestricted under NAICS code 518210, Data Processing, Hosting, and Related Services, with a size standard of $35,000,000.00.

Questions, Suggested Alternate Terms, and Answers

Quoters are invited to submit any questions or suggested alternate terms (including changes to the solicitation, contract clauses, statement of assumptions, or other terms). FHFA will consider all input and attempt to balance the needs of all parties.

Questions or other suggested changes must be submitted by Thursday, June 11th, 2020 at

12:00PM Eastern Time by email to the Contracting Officer, Steven Novotny, at

Steven.Novotny@fhfa.gov. Questions, any written responses, or amendments will be compiled and posted on the Governmentwide Point of Entry (GPE), Contract Opportunities. Please use

Attachment E, Solicitation Questions Worksheet, to organize your questions.

FAR References

Any FAR clauses or provisions referenced may be obtained at www.acquisition.gov/far. Also, any reference to Offeror or offer has the same meaning as Quoter or quote for this solicitation and its attached documentation; any reference to contract has the same meaning as purchase order, as well.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2020-06, June 5, 2020.

Submission Instructions

Quoters shall be registered in the System for Award Management (SAM) as stated in FAR

52.204-7(b)(1); please see the solicitation provision in Attachment B for more details.

A Quoter that is not actively registered in the System for Award Management at the time of quote submission will not have its quote considered and will not be eligible for award.

Each Quoter shall submit an electronic quotation (Volumes I and II) to the Contracting Officer, Steven Novotny, via email at Steven.Novotny@fhfa.gov. Please have the subject line of your emailed electronic quotation be “Quotation Submittal for RFQ FHF-20-Q-0052.”

mailto:Steven.Novotny@fhfa.gov http://www.acquisition.gov/far mailto:Steven.Novotny@fhfa.gov

Request for Quote (RFQ) FHF-20-Q-0052 Page 2 of 5

The electronic quotation shall include any scanned copies of signatures associated with the quotation. The following formats shall be used to submit the Quoter’s quotation:

Volume I – Technical: Microsoft Word or Adobe PDF

Volume II – Price: Microsoft Excel (Microsoft Excel spreadsheets are provided with this solicitation as Attachment C; please fill-in as necessary) for the price quotation numbers/calculations; Microsoft Word or Adobe PDF for any narrative explanations of price (if needed); Microsoft Word for the End User License Agreement (EULA) or

Terms of Use Agreement

Each email quotation, including attachments, cannot exceed 50MB because it may be rejected by

FHFA’s server. If your entire quotation exceeds 50MB in size, please divide your quotation into appropriate smaller emails with a naming convention of “Quotation Submittal for RFQ FHF-20-

Q-0052 Email 1 of X, 2 of X, etc.”

If a Quoter chooses to submit a quotation, the quote must remain valid for a minimum of 90 calendar days.

Quotes are due no later than 2:00PM Eastern Time, on Friday, June 19th, 2020. Late submissions, modifications, and revisions will be managed in accordance with FAR 52.212-1(f).

FHFA’s Contracting Officer reserves the right to reject the quotation as non-compliant if the quotation takes exception to any of the terms of the RFQ, includes assumptions, or does not conform to the RFQ’s submission instructions.

All quotations must include a cover page in Volume I addressing the following information (this does not count towards the page limitation in Volume I):

1. RFQ Number

2. Quoter’s Name

3. Subcontractor Name(s), If Applicable

4. Quoter Tax Identification Number (TIN)

5. Quoter Dun & Bradstreet Number (DUNS)

6. Contact Name

7. Contact Email address

8. Contact telephone number

9. Complete business mailing address

10. Statement that attests to your company having up-to-date and complete Representations and Certifications in SAM.

11. The following statement “The Quoter takes no exception and completely accepts all the terms and conditions in the RFQ and subsequent amendments.”

12. Business size status (i.e., large or small) under the applicable NAICS code, and any applicable socioeconomic categories.

Request for Quote (RFQ) FHF-20-Q-0052 Page 3 of 5

Volume I: Technical Quotation

The Quoter’s technical submission shall demonstrate the firm’s capability to perform the work requirements outlined in Attachment A, Statement of Work (SOW). Volume I shall include separate sections within the volume outlining the following items:

Item 1.0 Technical Capability and Approach.

The Technical Capability and Approach must describe, in narrative form, the Quoter’s proposed overall capability and approach to fulfill the requirements of Attachment A, Statement of Work

(SOW), especially those delineated in Sections 4.0 and 5.0. Quoters must describe and demonstrate the soundness of their approach, methodology, technique, or plan to accomplish each task/requirement identified in Attachment A. Quoters must separately address each task/requirement in Section 4 and describe how it can complete and meet those tasks/requirements; the Quoter must not simply restate the requirements as written in Attachment

A. The Government is seeking to determine if the Quoter can satisfy all of the Government’s requirements and how the vendor intends to satisfy those requirements.

Additionally, the Quoter must clearly document and describe when it is quoting solutions/methods/requirements that exceed the stated minimum requirements in Attachment A and how the quoted solution/method/requirement exceeds the stated minimum requirements in

Attachment A.

The Quoter must include a description of their dataset, including their data dictionary or equivalent documentation. Data documentation may be an attachment or link to relevant documentation not included in the Volume I, Item 1.0 page limit.

Item 2.0 Conformance with Information and Communication Technology (ICT) Accessibility

Requirements (Section 508).

Commercial off-the-shelf (COTS) and Cloud-Based Solutions including Software as a

Service (SaaS) products (no development or customization):

1) Provide an Accessibility Conformance Report (ACR) for each commercially available

Information and Communication Technology (ICT) item offered through this contract.

2) Create the ACR using the Voluntary Product Accessibility Template Version 2.1 or later, located at https://www.itic.org/policy/accessibility/vpat.

3) Complete each ACR in accordance with the instructions provided in the VPAT template.

Each ACR must address the applicable Section 508 requirements referenced in the Work

Statement.

4) Each ACR shall state exactly how the ICT meets the applicable standards in the remarks/explanations column, or through additional narrative. All "Not Applicable"

(N/A) responses must be explained in the remarks/explanations column or through

Request for Quote (RFQ) FHF-20-Q-0052 Page 4 of 5 additional narrative. Address each standard individually and with specificity, and clarify whether conformance is achieved throughout the entire ICT Item (for example - user functionality, administrator functionality, and reporting), or only in limited areas of the

ICT Item.

Page Limitation. Excluding the cover page, Item 2.0, and data dictionaries documentation, the

Volume I Technical Quotation Item 1.0 submission is limited to: twelve (12) pages.

The font and format shall be of readable quality. Excessively small font may be rejected or not evaluated at the Contracting Officer’s discretion.

Quoters shall not include any price information in the technical quotation. For the overall technical quotation, a recitation or paraphrasing of the requirements already identified in the work requirements will not improve the quotation.

Volume II- Price Quotation

Each Quoter shall submit a price quotation separate from the Technical Quotation (Volume I).

The price quotation shall include the following:

Item 1.0 Completed Pricing Worksheets.

Completion of all unit prices as stated in Attachment C, Pricing Worksheet, including any stated options. Please include any and all discounts in this pricing.

If any further explanation of the price extended in Attachment C is needed, please include a Microsoft Word and/or Adobe PDF document within your Volume II submission that provides the necessary narrative. However, the Quoter’s officially extended and final pricing must be included in Attachment C.

Item 2.0 License Agreement/Terms of Use Agreement.

Quoters shall submit their EULA or Terms of Use Agreement for its rate lock database, preferably a Federal government version, as part of Volume II (as a separate Microsoft Word document). Quoters shall adhere to Attachment A, Section 8.0 for specific guidance related to the license agreement.

This item is not evaluated and does not factor into an analysis of the Volume II, Price Quotation submission, but must be included by the Quoter in its Volume II submission.

Page Limitation. There is no page limitation on the Volume II Price quote submission.

Representations and Certifications

Request for Quote (RFQ) FHF-20-Q-0052 Page 5 of 5

Quoters shall have completed representations and certifications in the System for Award

Management (SAM) (https://sam.gov) per FAR 52.212-3. Please refer to provision FAR 52.212-

3(b) of this solicitation if any changes or updates to the Quoter’s representations and certifications need to be made; these must be completed prior to the solicitation deadline to be considered. Please submit a statement on your cover page included in Volume I that attests to your company having up-to-date and complete Representations and Certifications in SAM.

Evaluation and Selection Process

Since this award is made under the policies of FAR Part 12 in conjunction with FAR Part 13 procedures, the evaluation process is streamlined, and FHFA has considerable flexibility in its award decision. FHFA will evaluate the quotation considering positive attributes, negative attributes, and potential risk of the overall quotation.

During the evaluation process, FHFA may or may not conduct exchanges. If FHFA conducts exchanges, such exchanges may be with one, several, or all Quoters. Exchanges may vary based on FHFA’s need to understand or give Quoters an opportunity to improve their quotations, but all exchanges will be fair and equitable.

Only Quoters whose quotes receive an overall technical rating of acceptable or higher will be considered for award. Following an evaluation and, if necessary, tradeoff analysis, FHFA may make one or more than one award based on the quote(s) that is (are) evaluated to be the best value and determined responsible. While not guaranteed, at the current time, FHFA intends to make one (1) contract award.

The purchase order award will be for a base period of one (1) year plus four (4) one-year option years with a firm-fixed-price (FFP) contract line item numbers (CLINs), effective from the purchase order effective date.

FHFA reserves the right to make an award based on other than the lowest quoted price.

Technical (Volume I) is more important than price (Volume II); however, the importance of price as a factor could become greater if competing quotations are evaluated as technically equal.

List of Attachments

Attachment A Work Requirements: Statement of Work

Attachment B Terms and Conditions (including Provisions and Clauses)

Attachment C Price Worksheet

Attachment D FHFA Subscriber Addendum

Attachment E Solicitation Questions https://sam.gov/