RFQ-AE pg. 1

REV 7/2025

REQUEST FOR

QUALIFICATIONS

ARCHITECTURAL / ENGINEERING /

CONSULTING SERVICES

State of Colorado Front Range Community College

Notice Number: FRCC-RFQ-26-01-CW

Project Number: FR157200 Project Title: FRCC Facility Condition Assessment Estimated Project Cost: $500,000.00

Table of Contents

I. NOTICES

II. PROJECT OVERVIEW

Project Description Background

III. MINIMUM REQUIREMENTS

IV. MANDATORY PRE-SUBMITTAL CONFERENCE AND SITETOUR

V. SCHEDULE

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

VII. POINT OF CONTACT/CLARIFICATION

VIII. SUBMITTALS OF QUALIFICATIONS

IX. METHOD OF SELECTION AND AWARD

1. Short List

2. Oral Interview

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

1. PROJECT TEAM

2. FIRM/TEAM CAPABILITIES

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

5. EQUITY, DIVERSITY AND INCLUSION

6. WORK LOCATION

XI. ORAL INTERVIEWS EVALUATION CRITERIA

RFQ-AE pg. 2

REV 7/2025

1. PROJECT TEAM

2. TEAM CAPABILITIES

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

Appendix A: Evaluation Forms

Appendix B: Architect/Engineer/Consultant Contract (Standard or CM/GC Format) Appendix C: ACKNOWLEDGEMENT AND ATTESTATION FORM

Appendix D: Building Inventory List

RFQ-AE

Rev 07/2025

I. NOTICES

1. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

2. All respondents accept the conditions of this RFQ, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all submittals on the basis of being unresponsive to this RFQ or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

e. Any restriction as to the use of submitted materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet. Blanket claims of proprietary submittals will not be honored. Fee proposals will be considered proprietary.

f. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Architect/Engineer/Consultant Contract are expressly workable without reservation.

3. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Architect/Engineer/Consultant Contract are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the solicitation closes. Bearing in mind any and all exceptions may be considered non-negotiable.

4. Per C.R.S. §24-92-117, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the Buy Clean Colorado (BCCO) Act program requirements. The BCCO Act requires the Office of the State Architect to establish a maximum acceptable global warming potential (GWP) limit for each category of eligible materials, which include asphalt and asphalt mixtures, cement and concrete mixtures, glass, post-tension steel, reinforcing steel, structural steel, and wood structural elements. For any solicitation for a contract for the design of an eligible project, a State Agency or institution shall require the designer who is awarded the contract to include in project specifications when final construction documents are released, a current Environmental Product Declaration (EPD) that meets the maximum acceptable GWP limits for each eligible material specified for the project. A contractor that is awarded a contract for an eligible project shall not install any eligible materials on the project until the contractor submits an EPD for each eligible material procured for the project.

5. Preference shall be given to Colorado resident vendors and for Colorado labor, as provided by law.

II. PROJECT OVERVIEW

Project Description

Front Range Community College is requesting proposals from architectural/engineering firms for audits of facilities and campus infrastructure at our Westminster and Larimer campuses. It is the desire of the college to have teams created prior to the proposals being submitted to ensure there is sufficient architectural and engineering expertise to complete the requested audits. Proposals will be due after mandatory site tours of the facilities involved. The selected vendor will engage with stakeholders to ensure a comprehensive understanding of the current and future use and needs of the facilities.

The purpose of the building audits is to gather information, perform assessments as defined by the Office of State Architect (OSA), identify critical deficiencies, and work with the College’s Facilities Planning and Management (FPM) and Facilities Operations staff to identify, quantify and prioritize projects to be submitted to the State for Controlled Maintenance funding. Deliverables must support immediate submission into State Controlled Maintenance and capital planning processes, including fully prioritized, cost validated, and risk ranked project lists. All data must be delivered in a structured, machine-readable format suitable for being incorporated into capital planning systems.

The selected vendor must describe how the FCA outputs integrate with enterprise systems and long-term capital funding. Cost estimations must include escalation and phasing assumptions.

The selected vendor shall produce a prioritized project list with:

• Risk scoring (life safety, mission impact, failure probability)

• Funding tiering (1–2 yr, 3–5 yr, 5–10 yr)

• Asset level database (Excel or system ready format)

• Phasing strategies to minimize impacts on campus operations

• Recommended sequence based on occupancy constraints

• Identification of maintenance projects suitable for energy upgrades/electrification

The buildings that will be included (see Appendix D) are:

Westminster Campus:

1. Main Building office and classrooms 355,779 SF

2. College Hill Library 79,656 SF

3. Campus Center 37,569 SF

4. South Classroom 10,169 SF

5. Greenhouse/Headhouse 2,932 SF

6. Butler building 3,200 SF

7. Various Storage Buildings 2,213 SF

Total: 491,518 SF

8. Site Infrastructure Survey 88 acres

Larimer Campus:

1. Grays Peak 61,292 SF

2. Mount Antero 37,671 SF

3. Sunlight Peak 33,640 SF

4. Harmony Library 31,100 SF

5. Redcloud Peak 27,927 SF

6. Longs Peak 21,009 SF

7. Blanca Peak Courtyard Buildings 7,000 SF

8. Facilities Building 6,172 SF

9. Maroon Peak 3,600 SF

10. Blanca Peak 46,309 SF

11. Little Bear Peak 30,138 SF

12. Challenger Point 22,916 SF

Total: 328,774 SF

13. Site Infrastructure Survey 47 acres

This site survey includes but is not limited to all utilities (water, sewer, stormwater, gas, electric) IT/Telecom infrastructure, roadways, parking, and drainage. All structures reviewed should be viewed in the context of the college as a whole regardless of which campus they rest on.

The selected consultant team will be expected to follow the audit report format required by the College/Office of State Architect. The college will make available previous audits for your reference as an example of a report. Auto cad drawings or pdf drawings are available for most of these facilities.

Background

Front Range Community College (FRCC) is the largest community college in Colorado—with three campuses in three communities along the Front Range. FRCC focuses on the success of more than 27,000 students annually in classes for college credit, and more than 5,000 people each year in business training and continuing education. The college offers more than 200 degree and certificate programs.

FRCC is the No. 1 transfer institution for the University of Colorado Boulder and Colorado State University, and a major transfer school for other Colorado colleges and universities. Studies from the four-year institutions show FRCC students do as well as—or better than—students who started there.

FRCC’s commitment to career/technical education is reflected in our more than 20 Associate of Applied Science or certificate programs that have state, regional, and/or national accreditation. Through these programs, we train students for immediate employment and careers in more than 35 high-demand fields.

The Larimer and Westminster facilities are in State owned buildings, and the facilities are generally in good condition. Larimer has more of a traditional campus feel, and includes 11 major buildings, two modular classrooms, a greenhouse and a number of storage buildings. The Westminster Campus has a very large 480,000 GSF, three story main building, with an adjoining 79,656 GSF two story College Hill Library, which is shared between FRCC and the City of Westminster, a stand-alone 10,169 GSF South Classroom building for the arts program, a 2,932 GSF greenhouse, and miscellaneous storage buildings.

III. MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested parties should be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The consultant must have been in the same business under the same name for the last two (2) years.

3. Demonstrated Facility Condition Assessments (FCA) experience in projects of similar scope and complexity for at least two (2) projects each in excess of $150,000.00, utilizing the expertise present in their Colorado Office; and

4. Teams submitting qualifications to this RFQ must have previous experience working together as a team in preparing FCA’s for higher education facilities, following the Office of the State Architects requirements https://osa.colorado.gov/state-architect/facility-condition-audits-infrastructure-assessments; and

5. Teams must demonstrate that they have completed an ASHRAE level 2 assessment of building systems in a prior FCA; and

6. Teams submitting qualifications must include a sample of prior completed, as a Team, for a higher education facility, Facility Condition Assessment Report.

7. Attended and signed in at the Mandatory Pre-Submittal Conference

8. The Acknowledgment and Attestation Form, Appendix C is a mandatory requirement for a respondent to be considered responsive to this RFQ Prequalification Submittal.

a. Qualifications made by a respondent in executing this form may render a submittal non-responsive as determined by the State.

IV. MANDATORY PRE-SUBMITTAL CONFERENCE AND SITETOUR

To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have Front Range Community College staff able to discuss the project. Firms preparing submittals must attend all three meetings and sign-in to have their submittals accepted.

A mandatory Pre-Submission Meeting will be held at the Larimer Campus:

Building Address: 4616 S. Shields St., Ft. Collins, CO 80526 https://osa.colorado.gov/state-architect/facility-condition-audits-infrastructure-assessments https://osa.colorado.gov/state-architect/facility-condition-audits-infrastructure-assessments

Room: Longs Peak Student Center (LPSC) Conference Room Date/Time: May 19, 2026 LC at 8:30am – 11:00am

A mandatory Pre-Submission Meeting will be held at the Westminster Campus:

Building Address: 3645 W. 112th Ave., Westminster, CO 80031 Room: Rocky Mountain Room Date/Time: May 19, 2026 at 2:00pm – 4:00pm

V. SCHEDULE

The following is a tentative schedule of events for the Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.

-Request for Qualifications Issued: May 7, 2026 -Mandatory Pre-Submittal Conference: May 19, 2026; 8:30am LC, 2:00pm WC -Request for Clarifications Due: June 10, 2026 by 2:00PM MST -Final Addendum Issued (anticipated): June 17, 2026 -Submittals Due (Prequalification: Step I): June 24, 2026 by 2pm MST -Interview Short List Announced: July 1, 2026 -Oral Interviews: July 9, 2026 -Selection Announced: July 16, 2026 -Negotiation of Contract: August 2026 -Anticipated FCA Start: September 2026

-Anticipated FCA Finish: March 2027

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on ColoradoVSS & Rocky Mountain E-Purchasing System (Bidnet) website. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this RFQ will be issued under numerically sequenced addenda.

Owner initiated changes to this RFQ will be posted in the form of addenda on Bidnet/Rocky Mountain E-Purchasing System.

Questions and requests for clarification regarding this project shall be submitted before the deadline listed in the above Schedule.

Communication regarding the project during the procurement, outside of this submission process or scheduled procurement milestones is not permitted.

VII. POINT OF CONTACT/CLARIFICATION

Name: Shari Browder Agency: Front Range Community College Email: shari.browder@frontrange.edu Phone: 303-678-3671

VIII. SUBMITTALS OF QUALIFICATIONS

1. This RFQ document, its appendices, and any written addenda issued prior to the closing of the solicitation, and written clarifications shall serve as the only basis for the submittal.

2. All submittals must comply with the following items, a through h. The State retains the right to waive any minor irregularity, or requirement should it be judged to be in the best interest of the State.

a. Qualifications shall be formatted and tabbed in the exact form and numeric sequence of the Evaluation Form (1 through 7) in Appendix A. A two-sided single-page cover letter addressed to Front Range Community College/ Shari Browder outlining the firm(s) qualifications is required at the front of the submittal.

b. Qualifications shall be evaluated in accordance with criteria as indicated in PREQUALIFICATION SUBMITTAL CRITERIA and ranked on the corresponding Evaluation Form in Appendix A.

c. Response to all items shall be complete.

d. All references shall be current and relevant.

e. Complete and execute the Appendix C: Acknowledgment and Attestation Form and submit at the back of the Qualification Submittal.

f. An electronic copy of the qualification package is due June 24, 2026 and shall be received no later than 2:00PM MST. Late submittals will be rejected without consideration. The State of Colorado assumes no responsibility for costs related to the preparation of submittals.

IX. METHOD OF SELECTION AND AWARD

1. Short List

a. From the submittals received, a short list of qualified respondents shall be identified using the scoring indicated on the enclosed Evaluation Form, Appendix A.

b. Firms failing to meet the minimum required qualifications will not receive further consideration.

2. Oral Interview

a. Mandatory oral interviews shall be conducted for the short-listed firm(s) only.

Interview times and location will be arranged by Front Range Community College/ Shari Browder and all short-listed firms will be notified in advance. At the option of the State, a visit to the short-listed firm(s) managing home office and/or representative field office may be required.

3. Method of Selection and Award

a. Submittals will be evaluated by a panel of individuals selected in accordance with state policies. The panel will review and score the submittals. Firms ranked the highest will be invited to an oral interview. It is anticipated no fewer than two (2) or no more than three (3) will be interviewed.

4. After selection and award all submittals, qualifications and ranking documents will be made available to the public on the agency or institutions solicitation platform.

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFQ document. The primary focus of the prequalification evaluation will be the firm(s) capability.

1. PROJECT TEAM

Identify the project principal, the project manager, key staff and subconsultants.

Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.

• Qualifications and relevant individual experience.

• Unique knowledge of key team members relating to the project.

• Experience on projects as a team.

• Key staff involvement in project management and on-site presence.

• Time commitment of key staff.

• Qualifications and relevant subconsultant experience.

2. FIRM/TEAM CAPABILITIES

Organization charts and graphs depicting your capacity may be included.

• Are the lines of authority and coordination clearly identified?

• Are essential management functions identified?

• Are the functions effectively integrated? (e.g., subconsultants’ role delineated)?

• Current and projected work load.

3. PRIOR EXPERIENCE

Include the name and current telephone number of the owner’s project manager for every project listed.

• Experience of the key staff and firm with projects of similar scope and complexity.

• Demonstrated success on past projects of similar scope and complexity.

• References.

4. PROJECT APPROACH

For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:

• Budget Methodology / Cost Control

a. Establish and maintain estimates of probable cost within owner's established budget.

b. Control consultant contract costs

c. Coordinate value engineering activities

d. Budget Considerations

• Quality Control Methodology

a. Insure State procedures are followed

b. Improve energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (current OSA energy code) and the specification of energy efficient materials, systems, and equipment

c. Reduce embodied carbon emissions by utilizing and submitting Environmental Product Declarations (EPDs) that meet the OSA’s maximum acceptable global warming potential (GWP) limits

d. Insure the project is designed for durability and maintainability

• Schedule

a. Manage the required work to meet the established schedule

5. EQUITY, DIVERSITY AND INCLUSION

a. Describe how your firm is incentivized to hire and promote diverse individuals

b. Describe how your team attempts to partner with Service-Disabled Veteran Owned Small Businesses or historically disadvantaged businesses

6. WORK LOCATION

Describe where the prime and subconsultants will do the key work elements of this project.

a. Proximity of firms office as it may affect coordination with the State's project manager and the potential project location.

b. Firm's familiarity with the project area.

c. Knowledge of the local labor and material markets.

XI. ORAL INTERVIEWS EVALUATION CRITERIA

(Note that the primary focus of the Oral Interview will be the proposed project management team members’ capabilities).

It is anticipated that oral interviews will be conducted during the week of July 6, 2026.

Interviews will be conducted remotely via Microsoft Teams. The time for interviews is to be determined. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The interview panel will, in particular, be interested in knowing about the specific project approach proposed and in meeting the individuals who will act as the primary contacts with Front Range Community College.

1. PROJECT TEAM

2. TEAM CAPABILITIES

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

Appendix A: Evaluation Forms

Appendix A1: Prequalification Submittal/Evaluation Form Appendix A2: Oral Interview Evaluation Form Appendix A3: Submittal and Interview Ranking Matrix

Appendix B: Architect/Engineer/Consultant Contract (Standard or CM/GC Format)

Appendix C: ACKNOWLEDGEMENT AND ATTESTATION FORM

By responding to this RFQ, the respondent(s) certify that they have reviewed the Agreement and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on _______________________________ at _________________________, Date City

___________________________, State of _____________________________________.

County State

Corporate Officer Signature Date

Secretary Date

Note: Use full corporate name and attach corporate seal here.

Offeror Acknowledges Receipt of Addendum No. ____, ____, ____, ____ (Addenda MUST be acknowledged)

(SEAL)

Appendix D: Building Inventory List