RFQ FA910125QB004.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE TEST CENTER (AFMC)

EDWARDS AIR FORCE BASE CALIFORNIA

26 November 2024

COMBINED SYNOPSIS/SOLICITATION

FROM: AFTC/PZIA

Arnold Engineering Development Complex 100 Kindel Drive, Suite A332 Arnold AFB, TN 37389

SUBJECT: Request for Quotation (RFQ) FA910125QB004, Density Meter

This is a combined synopsis/solicitation. The subject requirement is for a commercial product; as such, this solicitation is prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing an offer. The Government reserves the right not to award a contract in response to this RFQ.

Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2025-01 dated 12 November 2024, Department of Defense Federal Acquisition Regulation (DFARS) Change 11/15/2024 effective 11 November 2024, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Change 10/16/2024 effective 16 October 2024.

The North American Industry Classification System (NAICS) code for this acquisition is 334516, Analytical Laboratory Instrument Manufacturing, with the corresponding business size standard of 1,000-employees. The Product Service Code (PSC) for this requirement is 6635, Physical Properties and Inspections.

The purpose of this solicitation is for the Government to obtain a quantity of one, Density Meter. To meet this requirement, the vendor shall supply a density meter meeting the specification outlined in Attachment 1 – Density Meter Specifications.

Provided Below is the anticipated Contract Line-Item Numbers (CLINs), Product Descriptions, Quantities, and Unit of Measure (UOM):

CLIN Product Description Quantity UOM

Density Meter IAW Attachment 1 – Density Meter Specifications

1 EA

Delivery Location: Arnold AFB, TN

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its proposal firm for 30 calendar days from the date specified for receipt of proposals, unless another time period is specified in an addendum to the proposal.”

RFQ due date: 6 December 2024 RFQ due time: 1:00 P.M. Central Time Email to: virginia.jones.6@us.af.mil and brooke.vandeman@us.af.mil

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to virginia.jones.6@us.af.mil and brooke.vandeman@us.af.mil no later than 1:00 P.M. Central Time 5 December 2024.

Please provide the following with your quote:

1. Technical solution meeting all requirements outlined in RFQ Attachment 1 – Density Meter Specifications.

2. Expected delivery date after receipt of order.

3. Statement that the total quoted price includes all costs associated with delivery to Arnold AFB.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions are provided in Attachment 2 - Provisions and Clauses.

*FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

Basis of Award:

Contracts awarded under FAR 13 are not subject to FAR 15.3 procedures. Accordingly, award of a contract under this RFQ, should an award be made, shall follow the procedures outlined in FAR Part 12 and 13, as supplemented.

A purchase order may be awarded to the offeror who is deemed responsible IAW FAR 9.1, as supplemented, whose quote conforms to the RFQ's requirements and is judged to represent the technically acceptable quote with the lowest complete, reasonable, and balanced price. First, the Government will rank the quotes which conform to the RFQ's requirements from lowest priced to highest priced. Then, the Government will evaluate the lowest priced for technical acceptability as follows:

Technically acceptable - quote meets all the requirements of the RFQ.

Technically unacceptable - quote does not meet all the requirements of the RFQ.

If the quote with the lowest price is determined technically acceptable and the price is complete, reasonable, and balanced, this offeror’s quote represents the best value to the Government and award will be made to that offeror. If the lowest priced quote requires resolution of minor or clerical errors to any aspect of the quote, including technical or price, the Government will consider the correction potential and may enter interchanges with that offeror. If, after interchanges to resolve minor or clerical errors with that offeror, the quote is technically acceptable and remains the lowest priced quote, the order will be awarded to that offeror. If the Government deems the quote not easily correctable, or if at any time the quote becomes other than the lowest priced, the next lowest priced quote will be evaluated for technical acceptability, followed by an analysis of the price to verify reasonableness, completeness, and balanced pricing. Interchanges will take place as necessary or deemed appropriate by the Government. Applicable definitions are outlined below:

Completeness - The Offeror’s price will be reviewed to determine the extent to which all the price elements have been addressed. The Offeror’s price quote will be evaluated to ensure continuity and traceability of prices to the technical quote and between the initial quote and any revisions. The review will determine the adequacy of the contractor’s quote in addressing and fulfilling the RFQ requirement.

Reasonableness - For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine price fair and reasonable using one or more of the price analysis techniques at FAR 13.106-3(a).

Unbalanced pricing - Contractors are cautioned against submitting an offer that contains unbalanced pricing.

Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

This evaluation process will be repeated until reaching a technically acceptable quote, or until all quotes are evaluated. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition). The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offeror should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Offerors that may address any aspect of the quote, including technical and price, and may or may not be documented in real time. Offeror responses to INs will be considered in making the order selection decision.

(End of Provision)

*FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Alternate I) (May 2024) applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of proposal submittal.

FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quoted terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (Nov 2024), is applicable to this acquisition. For the FAR clauses cited in FAR clause 52.212-5 that are applicable to this acquisition see Attachment 2 – Provisions and Clauses.

For additional FAR provisions and clauses not referenced specifically in this document that apply to this acquisition, see Attachment 2 – Provisions and Clauses. Likewise, for DFARS and DAFFARS provisions and clauses that are applicable to this acquisition, see Attachment 2 – Provisions and Clauses. The full text of these clauses and (*) provisions may be assessed electronically at the website acquisition.gov. NOTE: ALL

PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL REMAIN PART OF THE

CONTRACT FILE.

BROOKE Z. VANDEMAN

Contracting Officer

Attachments:

Attachment 1 – Density Meter Specifications Attachment 2 – Provisions and Clauses