RFQ FA664823Q0008 PWS.pdf

Fire Suppression Repairs at Homestead ARB

PERFORMANCE WORK STATEMENT (PWS)

Fire Suppression Systems Repair Service

For Homestead Air Reserve Base, FL

26 Jun 2024

1.GENERAL INFORMATION

1.1. Description of Services: The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to provide Fire Suppression System Repair services related to the repair and recertification of water, dry, or chemical based fire suppression systems. Services include, but are not limited to, the performance repairs of all mechanical devices including valves, sprinklers, couplings, piping and connections, water motor gongs and alerting devices, tamper switches, pressure switches, water-flow switches, standpipes, backflow preventers, private fire service mains, fire dampers, pumps, and test headers as defined in UFC 3- 601-02 and National Fire Protection Association codes.

2. Place of Performance: Homestead Air Reserve Base in Southern Miami-Dade County, Florida.

3..Type of Contracting Vehicle: The Government intends to award a Blanket Purchase Agreement

4. PERIOD OF PERFOMANCE: 5 Years

5. PERFORMANCE REQUIREMENT AND TASKING

5.1 SCOPE: The Contractor shall provide services outlined in paragraph 7. SPECIFIC TASKS of this PWS. The Contractor shall meet the following objectives. The Contractor shall conduct Fire Suppression and Sprinkler repairs of the facilities as requested and approved by the Contracting Officer (CO) and the Contracting Officer Representative (COR)

5.2 Reports: Contractor shall provide an estimate for repairs and a completed Invoice specifying when and what repairs were accomplished for sprinkler and suppression systems. Contractor shall submit reports to the Contracting Officer Representative (COR) at Homestead ARB, Florida (HARB).

All work shall comply with and be in accordance with (IAW) the Unified Facilities Criteria (UFC) 3- 601-02 Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protections Systems, National Fire Protection Association (NFPA) Standards 10 through 25, 70, and 72, HARB requirements and the manufacturer’s instructions. The Unified Facilities Criteria (UFC) 3-601-02 shall take first precedence over other guidance. Technical Exhibit 1 (TE-1) shows the HARB facilities list.

5.3 Non-Personal Service: The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and guard against actions that are of the nature or personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer (CO) immediately. The Contractor and the Contractor employees shall observe and comply with all applicable local, state, federal rules, licensing, regulations, and statutes, including those concerning fire, safety, sanitation, security, vehicle safety, and hazardous material handling.

5.4 Agreement Activity: The Contractor shall not accept any instructions issued by any person other than the Contracting Officer or delegated Government representative acting within the limits of his/her authority.

5.5 Certification of Systems. The Contractor shall perform operational tests on installed facility fire sprinkler systems, fire pumps and monitoring devices, and fire sprinkler monitoring devices upon completion of repairs to validate repairs and certify systems are fully in service as necessary IAW the UFC, applicable NFPA codes and standards, base requirements, and manufacturer’s instructions.

6. WORK LOCATION

6.1 Types of Facilities: Facilities are categorized into several groups and types listed below.

Barracks/Residential Occupancy: These facilities are primarily three (3) story Temporary Lodging Facilities that contain sprinkler heads throughout the facility. Outdoor type sprinkler heads may be located on the facility egress areas. Backflow preventers are present at each facility. May have elevators with sprinkler protection.

Administrative/Business Occupancy: These contain indoor sprinkler systems throughout the facilities.

May have fire department connections and/or backflow preventors.

Industrial Occupancy: These consist of hangars with a deluge, foam system, predominantly wet fire sprinklers with fire pumps serving multiple buildings. Deluge systems and foam systems will have smoke/heat detection, flame detection, and Infrared (IR) detection throughout protected areas for activation of the system. Water storage tanks, and foam product storage tanks, and associated control equipment may be present.

Commercial Occupancy: These consist of equipment maintenance facilities, warehouse, and storage facilities. They contain fire suppression systems and may also have a fire pump. May have backflow preventers and fire department connections.

7. SPECIFIC TASKS

7.1 SERVICE DELIVERY PLAN. The Government will provide a list of fire suppression deficiencies per facility or device to the Contractor that require repairs and will serve as the basis to create a work schedule for the service delivery plan. The Contractor shall provide an estimate to perform repairs and submit to the Contract Officer Representative before any repairs are performed.

Contractor shall schedule repairs to occur during normal business hours in coordination with the COR.

7.2 INSPECTION, TESTING, AND MAINTENANCE (ITM). The Contractor shall perform operational ITM’s on installed facility fire sprinkler systems, fire pumps and monitoring devices, and fire sprinkler monitoring devices ONLY upon completion of repairs to validate repairs as necessary IAW the UFC, applicable NFPA codes and standards, base requirements, and manufacturer’s instructions.

7.3 REPAIR SELECTION, CALLS AND PAYMENT:

7.3.1 This agreement consists of the diagnosis and repair of Fire Suppression systems and/or addition/replacement of parts required to eliminate deficiencies in water-based and dry chemical Fire Suppression systems on Homestead Air Reserve Base to bring them into compliance with National and local Fire Codes. Work shall be prioritized by the government based on available funding, which shall issue electronic written “Service- Calls” to the contractor on a per-building, per- inspection, testing, and maintenance basis.

7.3.2 Once the Blanket Purchase Agreement (BPA) is awarded, the contractor shall furnish an updated labor price list on an annual basis to the Authority Having Jurisdiction (AHJ) updating cost for each Emergency and Regular Service Call rate for the year. The government technical representative shall ensure that the funds are available and that the price is fair and reasonable before authorizing work.

7.3.3 Contractor repair costs, government service calls and authorizations to proceed shall be via e-mail or other written record. Oral tasking shall not be binding for either party (Exception:

see Section 3.4., “Emergency Service Calls”).

7.4 PAYMENTS: No payment for any service call and repair shall be made until the deliverables are submitted and approved by the government technical representative. (See paragraph 9

“DELIVERABLES”)

7.5 INVOICES:

7.5.1 The price shall include all direct and indirect costs, insurance, overhead, and profit. No additional sums will be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the quoters failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this agreement.

7.5.2 Invoices for payment shall be submitted within 5 business days of completion of work. All payments shall be made electronically via Wide Area Workflow. All invoices and/or estimates for work performed shall be submitted and approved within 5 days before the last business day in September, to allow for annual close-out of call log.

7.5.3 According to U.S. Federal Acquisition Regulations (FAR), advance payments are prohibited.

Payments may be made upon the service has been rendered. Pursuant to the Prompt Payment Act of the FAR, the U.S. Government must make the payment within 30 calendar days after receipt of the goods and the valid original quote. Please confirm in your offer that these payment terms are acceptable to your company.

8. FIRE SUPPRESSION SYSTEMS REPAIR ITEMS:

8.1 Scope of Work: Services include, but are not limited to, emergency service calls to stabilize systems, service calls to troubleshoot items identified as being deficient to proper operation of the systems, service calls to effect repairs of deficiencies, and extension and or replacement of system components to replace parts that may be out of service, damaged, broken, recalled by the manufacturer, or otherwise deficient.

8.2 Devices covered under this agreement: Contractor shall provide services for the repair of all mechanical devices including but not limited to valves, sprinkler heads, couplings, piping and connections, activation panels and circuits, seals, water motor gongs and alerting devices, standpipes, fire backflow preventers, private fire service mains, fire dampers, fire hydrants, fire pumps, and test headers as defined in National Fire Protection Association (NFPA) Codes, Florida Statutes, as well as UFC 3-601-02 Maintenance Tasks.

8.3 Emergency Service Calls: Emergency service calls are any calls for emergency service due to an abnormal fire condition. Any request for emergency service calls shall abide by the following:

8.3.1 Requests for emergency service calls may be oral in nature.

8.3.2 Only authorized individuals may request emergency service calls. Contractor shall be provided a list of authorized callers.

8.3.3 Contractor shall respond to emergency service calls within 2 hours of notification.

8.3.4 Contractor shall perform minimum necessary to bring the system out of an emergency condition and into a serviceable state or shut off the system to prevent further damage.

8.3.5 Estimates for final repair shall be prepared, submitted, and approved as per a scheduled maintenance call as outlined below.

8.4 Scheduled Repair Calls . Any deficiencies found on the Installation and reported to the Contractor shall be investigated and a repair estimate shall be forwarded to the government technical representative for authorization before any repairs are begun.

8.4.1 Repair estimates shall be broken down to include the following:

8.4.1.1 Facility or location

8.4.1.2 Scope or Description of work to be performed.

8.4.1.3 List of parts to be replaced with cost plus a 10 percent mark up to calculate the total cost to the Government.

8.4.1.4 Labor costs based on the Price List included in the BPA.

8.4.1.5 Any additional costs.

8.4.2 Government reserves the right to approve all, some, or none of the repairs for the issues estimated. No routine repairs shall begin until a signed estimate is received by the Contractor from the Contract Officer Representative.

8.4.3 During the course of repairs, if it is discovered there is additional repair work required to bring the facility/system into compliance, additional work shall not be performed until approval is received from the COR. Any additional repairs shall be estimated and billed separately from the approved original repairs.

8.5 Aqueous Film Forming Foam (AFFF): Several facilities have used and may still store Aqueous Film Forming Foam (AFFF) on site and may have equipment and areas exposed to these chemicals.

Repairs and service calls may potentially expose employees to AFFF or residue thereof. Contractor is responsible to provide all required personal protective equipment and training to their employees prior to the Contractor executing a Service Call involving AFFF handling.

9. DELIVERABLES:

9.1 Test Reports: The contractor shall generate a test report upon completion of the repair for any item(s) required by National Fire Protection Association (NFPA) Codes when such test is required to certify the system is fully operational. The test report shall be submitted to the government technical representative within five (5) working days after the conclusion of testing. The latest Standard Inspection and Testing Forms identified in the Inspection, Testing and Maintenance Chapters of each corresponding National Fire Protection Association (NFPA) standards shall be the minimum standard to record a system test.

9.1.1 Actions shall be performed based on the Component Action Requirements for the components replaced in accordance with NFPA 25 upon completion of repairs.

9.1.2 Each test report shall be generated by the testing contractor. One copy of the report shall be filed at each facility tested and shall be suitable for binders. Hand-printed content by the tester shall be in bold pen, clear and legible. Provide a .pdf version of the completely signed documentation to the responsible agency on Homestead Air Reserve Base in addition to the hardcopy. Each test report, at minimum, shall contain the following:

Building number.

Date(s) of test.

Name of tester(s) with qualifications (e.g., Plumber, Electrician, Inspector’s Licenses, etc.). Provide initials by each field where multiple testers are present.

Model, serial number and date of last calibration of any testing equipment used, where applicable.

Model and serial numbers of tested panels, controllers, pull stations, pumps, valves, tanks, and similar equipment where applicable. In all cases, identification shall be sufficient for others to locate the items tested per the report. (For example, “Backflow Preventer #1” or “Supply valve #7.”)

Content and checklists suitable to verify the Certification was performed in accordance with the required references with appropriate fields for notation.

Recommendations: The Contractor shall identify any repairs, additional leaks, etc. or replacement parts discovered during repair which also require repair or replacement.

Printed name and original signature of the person having contractor liability with a statement certifying the testing was performed in accordance with the appropriate NFPA Code on the date stated, with the results noted herein, and are truthful and accurate.

9.2 Tags:

9.2.1 Provide visual marks or tags on each device replaced, including date of installation and expiration date, as applicable.

9.2.2 Each system that has been repaired by a fire protection contractor shall have a record tag of durable and weather resistant material, approximately 3-1/2 inches by 5-1/2 inches in size, placed on the riser or control device and control panels. At minimum, the tag shall include the following:

Name, address, and Company license number of the contractor.

Date of inspection and type of repair.

Repaired by (name of Technician).

The tag shall state “For more information see the repair report.”

The tag shall state “Do not remove by order of the Base Fire Marshal.”

9.3 Work area Cleanliness. It is the Contractor’s responsibility to ensure the work area is cleaned up after performing maintenance. Contractor caused debris, spills, soiling the area, ground erosion or other messes shall be completely cleaned up, remediated, and repaired before departing the area.

10. LICENSING AND QUALIFICATION

10.1 Licensing and Special Qualifications: The Contractor shall be licensed to perform this type of work in the state of Florida IAW paragraph 1-10.2 of the UFC 3-601-02. All Contractor personnel shall be considered fire systems maintenance personnel that can perform work on fire systems as defined in the State of Florida with Title XXXVII Chapter 633 of the Florida Statutes.

10.2 The Contractor technicians shall provide evidence of National Institute for Certification in Engineering (NICET) level II-III certifications OR EQUIVALENT for all technicians as required below.

10.3 The Contractor technicians are required to specifically possess this licensing. The Contractor and all personnel shall maintain levels of all qualifications throughout the BPA period of performance; all newly employed Contractor technicians shall provide proof of licensing, certification, and security clearances before performing work under this contract.

10.4 Apprentices or trainees are not considered to have an acceptable skill level and experience to perform work on the equipment unless they are under hands-on supervision at all times.

10.5 The Contractor’s water-based systems technicians shall be certified as NICET Level II OR EQUIVALENT in inspection and testing of water-based systems and have a minimum of two

(2) years’ work experience with water- based systems. Supervisors shall be certified as NICET Level III with a minimum of (5) years’ work experience.

10.6 The Contractor’s suppression systems technicians shall be certified as NICET Level II OR EQUIVALENT in special hazards suppression systems and have a minimum of two (2) years of work experience with suppression systems. Supervisors shall be certified as NICET Level III with a minimum of (5) years’ work experience.

10.7 The Contractor’s fire pump and foam system technicians shall be NICET Level II OR EQUIVALENT and have a minimum of five (5) years’ work experience with water- based systems.

Supervisors shall be certified as NICET Level III with a minimum of five (5) years’ work experience.

Table 1 NICET Requirements Quick Reference Table

SYSTEM:

POSITION

REQ'D

NICET

Level

# Years or Months Required

Water‐Based Systems Technician II 2 YRS Supervisor III 5 YRS

Suppression Systems Technician II 2 YRS Supervisor III 5 YRS

Fire Pump and Foam Systems Technician II 5 YRS Supervisor III 5 YRS

10.8 Copies of all certifications and experience shall be submitted with the proposal and shall be part of the offer’s evaluation.

10.9 The Contractor is expected to be capable of performing all types of repairs to all manufacturers, makes, and models of fire protection equipment in facilities on HARB. This may require the Prime Contractor to subcontract some work to factory authorized representative Contractors for some manufacturers, makes, and models of fire protection equipment. This subcontracting effort shall be the responsibility of the Prime Contractor.

11. QUALITY & OPERATIONAL INFORMATION

11.1 Quality Control: The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means, by which it’s assured that the work complies with the requirement of the agreement. As a minimum, the Contractor shall develop QCP procedures addressing the areas identified in the Performance Requirements Summary (PRS). After acceptance of the QCP the Contractor shall receive CO acceptance in writing of any proposed change to the QCP.

11.2 Quality Assurance: The Government shall evaluate the Contractor's performance under this agreement in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates. The appointed Contracting Officer's Representative (COR) and/or Quality Assurance Evaluator (QAE) will perform on-site inspections to verify the Contractor's services meet the minimum standards of the agreement requirements throughout the BPA’s performance period.

11.3 Government Remedies: In the event that the Contractor fails to perform satisfactory services or fails to correct non-conforming services, the CO shall seek remedy in accordance with the agreement clauses.

12. Hours of Operation: The Contractor is responsible for providing services between the hours of 7:00AM-4:30PM (Local) Monday through Friday except federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

Check update federal holiday at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

However, due to mission requirements and or security concerns it may not be possible to schedule all facilities during normal working hours. The Contractor shall not be held accountable for changes in scheduling due to mission or security concerns but shall make every effort to reschedule the facilities as soon as possible. After these hours shall be reserved for emergency calls only unless permission has been obtained 72 hours prior to routine work being performed outside of normal duty hours.

13. Work Force: The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

14. COR Responsibilities:

14.1 The COR shall be responsible for monitoring the Contractor's performance. Performance deficiencies or poor performance identified during the term of the agreement shall be reported to the Contractor. All deficiencies or poor performance shall be documented and MUST be corrected immediately. HARB Government Points of Contact or COR will be issued during BPA Award.

14.2 The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative(s) acting within the limits of his/her authority.

15. Utility Outages: Utility outage requests (such as water and power) shall be scheduled a minimum of five (5) working days in advance of the outage. The Contractor shall schedule outages with and in coordination with HARB COR, the Facility Manager, and HARB Fire Department. Upon approval, the

Contractor shall notify the occupants and other affected parties 48 hours prior to the scheduled outage.

16. Safety Requirements: The Contractor shall be responsible for complying with all appropriate regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA),Department of Transportation, and/or any other pertinent federal, state, local and Installation Safety regulations and instructions.

16.1 Accident Reports: Reports shall provide full details of the accident, including statements from witnesses. The foregoing procedures shall also apply to any claim made by a third party against the Contractor because of any accident that occurs in connection with performance under this agreement.

16.2 Smoking/Alcohol Policy: The Contractor shall comply with local command smoking policies and workforce requirements. The Contractor shall also comply with all Federal drug-free workplace and workforce requirements and local command policies. Copies of the applicable policy will be provided to the Contractor by the Contracting Officer Representative.

16.3 Drug Policy: The Contractor shall comply with all applicable Federal statutes, laws, and regulations to implement a Drug Free Workplace (DFWP).

16.4 Personnel Compliance. The Contractor shall ensure that Contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off-limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

16.5 Combating Trafficking in Persons: The Government POC will validate that the Contractor has notified its employees of the United States Government’s zero-tolerance policy described in FAR Clause 52.222-50 – Combat Trafficking in Persons

16.6 Personnel Removal: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all Contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this contract. The Contractor is expected to provide support services despite personnel removal or other unforeseen condition.

16.6.1 Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to discipline, or installation security and safety.

16.7 Interaction with Other Activities: Government Personnel: Contractor performance shall not interfere with Government work in the area where service or maintenance work is being performed. In the event the Contractor believes that Government and other Contractor personnel are interfering with the performance of the tasks described in this SOW, the Contractor shall notify the COR immediately.

The Contractor is obligated to continue performance of the effort described in this SOW unless there is authorization from the CO or COR to stop work. Failure by the Contractor to notify the CO AND COR and receive necessary instructions could result in denial of any additional costs incurred in the performance of the agreement under such conditions.

17. Equipment Warranties: The Government COR will furnish to the Contractor, within 15 working days after the agreement award and as necessary thereafter, a list of equipment that is covered by the manufacturer's warranty. The list will indicate the expiration of each warranty. The Contractor shall not repair, replace, or otherwise correct defects in warranted equipment without obtaining prior authorization from the COR. All Contractor installed equipment shall have a one-year warranty.

18. SECURITY REQUIREMENTS

18.1 Physical Security: The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. If work is to resume in the same area the following day, the Contractor's equipment may be left in the same location at the Contractor's own risk. The Government is not liable for the Contractor's equipment.

18.2 Anti-Terrorism/Operations Security Requirements: The Contractor and all subcontractor employees shall comply with applicable installation, facility, facility access and local security policies and procedures for HARB. The Contractor shall also provide all information required for background checks to the Security Office to meet installation access requirements. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, the Contracting Office, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this agreement, should the Force Protection Condition (FPCON) at any individual facility or the installation change, the Government may require changes in Contractor security matters or processes.

18.3 Installation Access and General Protection/Security Policy and Procedures: Contractor and all associated Subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQAF and/or local policy. In addition to the changes otherwise authorized by the changes clause of this agreement, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

18.3.1 (POV) Permits: Contractor personnel using POVs on DoD installations shall have proper permits for entry onto the installations. All vehicles, private or Contractor-owned, shall comply with the vehicle operation regulations that govern installations. All vehicles are subject to search while on DoD installations. Only licensed Contractor personnel shall operate vehicles on DOD installations. Vehicles shall be operated IAW local and state laws as well as installation-specific traffic regulations.

18.3.2 Traffic Accident Report Requirements: The Contractor shall report to Base Security, within one hour, any traffic accident involving Contractor personnel that occurs on base, whether in the performance of this SOW or commuting in their POVs. The Contractor shall supply a copy of any on-base traffic accident report to Security Forces within five workdays after each occurrence. The Contractor shall also provide the Security Forces a copy of any report of an off-base traffic accident that involves Contractor personnel in the performance of this SOW within five workdays after each occurrence.

18.3.3 Fines, Fees, Point Assessment and Other Costs: The Contractor shall pay all fines, fees, point assessment, and other costs associated with traffic violations or accidents that occur in the performance of work under this BPA.

18.4 Identification of Contractor Employees: Contractor personnel performing work under this agreement shall be readily identifiable as an employee of the Contractor through the use of uniforms with nametags. The Contracting Officer may approve alternate methods of ensuring Contractor personnel is readily identifiable. The Contractor shall provide Clothing or badges. If the Contractor is unable to obtain the employee’s badge for whatever reason, the cognizant Pass and ID Office shall be notified within 24 hours. During the performance period, Contractors shall immediately report instances of lost or stolen badges to the issuing Pass and ID Office. The Contractor shall establish and provide dress code and grooming standards for all contract employees.

18.5 Emergency Services and Emergency Medical Treatment: FOR IMMEDIATE EMERGENCY PERSONNEL RESPONSE DIAL 911. Advise the operator you are on Homestead ARB and have them transfer you to the Base emergency station or dial 786-415-7117. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. Contractor personnel shall immediately notify their supervisor, whenever possible, of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the COR not later than one (1) hour following the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

18.6 Accident and Damage Report: Provide a verbal report to the COR as soon as possible but not later than four (4) hours after each occurrence of damage to Government property or an accident resulting in death, lost workday, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident Investigation Reports to the COR within five (5) calendar days of each occurrence. Comply with Occupational Safety and Health Administration (OSHA) and EM 385-1-1, Section 1, for record keeping and reporting of all accidents. ACCIDENT AND DAMAGE REPORT FORMS. Where specific OSHA or EM 385- 1- 1 forms are not required, use forms of the Contractor's own design.

19. BPA MANAGEMENT

19.1 Post Award Conference / Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or BPA administration office in accordance with the Federal Acquisition Regulation (FAR) Subpart 42.5. The CO, COR, and other Government personnel (as appropriate) shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of any issues being experienced. Appropriate action shall be taken to resolve any outstanding issues that have been identified. These meetings shall be at no additional cost to the Government.

19.2 Contracting Officer’s Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the agreement and assists in contract administration. The COR is authorized to perform the functions identified in the letter of appointment issued to the COR and the Contractor. The COR is not authorized to change any of the terms and conditions of the resulting agreement.

19.3 Key Personnel: The Contractor's Management Personnel Representative (CMPR) is considered key personnel by the Government. The Contractor shall provide a CMPR who shall be responsible for the performance of the work, as well as an alternate who shall act for the Contractor if the primary CMPR is absent. The designated CMPR shall have full authority to act for the Contractor on all BPA matters relating to the daily operation of this BPA. The CMPR shall be available during normal hours of operation at Homestead ARB.

19.4 Business Relations: The Contractor shall successfully integrate and coordinate all activities needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

19.5 Contractor Administration: The Contractor must maintain continuity between the support operation at HARB and the Contractor's corporate offices. The Contractor shall establish processes and assign appropriate resources to effectively administer this requirement. The Contractor shall respond to Government requests for contractual actions in a timely manner. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders.

20. Environmental Requirements

20.1 Flushing sprinkler systems: Sprinkler systems that contain AFFF must be managed in such a way that PFOS/PFAS contaminated water shall be disposed of in a manner consistent with the Clean Water Act, and local regulations. At no time shall the wastewater be discharged to the ground or storm sewer system.

20.2 Hazardous Materials: Prior to the use of any hazardous materials, the Contractor shall submit an initial list of hazardous materials to be used (including unit of measures and Safety Data Sheets for each product). The Contractor shall ensure that all non-storm water discharges from cleaning is collected and appropriately disposed of.

20.3 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

Contractors shall not:

20.3.1 Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

20.3.2 Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this BPA.

[Note: This prohibition does not apply to manufacturing.]

20.3.3 For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

Halons: 1011, 1202, 1211, 1301, and 2402.

Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-

113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-

216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

21. REFERENCE REQUIREMENTS: Where not in conflict with the cited United Facilities Code above, all Repairs and Unscheduled Maintenance shall be performed in accordance with the following references as applicable:

United Facilities Code 3-601-02 Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems

National Fire Protection Association Code 13 Standard for the Installation of Sprinkler Systems latest edition.

National Fire Protection Association Code 17 Standard for Dry Chemical Extinguishing Systems. latest edition.

National Fire Protection Association Code 20 Standard for the Installation of Stationary Pumps for Fire Protection. latest edition.

National Fire Protection Association Code 22 Standard for Water Tanks for Private Fire Protection. latest edition.

National Fire Protection Association Code 24 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems. latest edition.

National Fire Protection Association Code 25 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems. latest edition.

National Fire Protection Association Code 101 Life Safety Code. latest edition.

National Fire Protection Association Code 291 Recommended Practice for Fire Flow Testing and Marking of Hydrants. latest edition.

In case of conflicts, the United Facilities Code takes preference.

22. GOVERNMENT FURNISHED ITEMS & SERVICES

22.1 Facilities: None.

22.2 Equipment: None.

22.3 Materials: None.

22.4 Utilities: The Government will furnish utilities as currently installed on Homestead. The Contractor shall not change or modify any utility system or component without prior COR review and written approval. The Contractor shall not connect any Contractor furnished property, equipment, or system without prior COR review and written approval. The Government will provide access to water sources and electrical power if it is in the immediate area of the work to be performed and in good working order. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish the services in accordance with this PWS.

23. CONTRACTOR FURNISHED ITEMS & SERVICES

23.1 General Information: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this agreement that are not listed under paragraph 10 of this

PWS.

23.2 Materials: The Contractor shall provide all materials and supplies necessary to meet the requirements of this PWS.

23.3 Equipment: The Contractor shall provide all equipment necessary to meet the requirements of this PWS.

24. PERFORMANCE REQUIREMENTS SUMMARY

The Contractor performance requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. The performance threshold briefly describes the minimum acceptable overall levels of service required for each required service. These thresholds are critical to mission success.

Appendix 1

Performance Objective For Required Service

Performance Standard

Maximum Allowable Degree of Deviation from Requirement

ITM Testing systems:

The contractor shall perform operation tests on repaired facility fire sprinkler systems and all associated mechanical and electrical subsystems.

Perform testing IAW the UFC, applicable NFPA Standards, base requirements, and manufacturer’s instruction.

Notify the fire department that the system test is to be conducted. Schedule with facility occupants’ entry, access control for the testing dates.

Not more than one (1) testing discrepancy per month.

Reports and Records:

The contractor shall maintain all records of repairs and following tests, inspections.

Reports to be accurate and delivered to the COR by the 5th of the month following the performance month prior to invoicing.

Not more than one (1) discrepancy per month.

DELIVERABLES. The contractor shall provide the following products to the COR in accordance with the instructions included in this PWS paragraphs indicated for each deliverable.

Appendix 2

DELIVERABLES METHOD REQUIRED DATE

Provide evidence of NICET level II certification and proof of NICET level III for all supervisors.

Shall be Microsoft Office 2016 compatible or PDF format, submitted via electronic mail to the COR and the contract specialist.

The Contractor and all personnel shall maintain levels of all qualifications throughout the agreement period of performance; all newly employed Contractor technicians shall provide proof of licensing, certification before performing work under this agreement.

Provide proof of technicians having 5 years of current experience in the maintenance and repair of various systems.

Shall be Microsoft Office 2016 compatible or PDF format, submitted via electronic mail to the COR and the contract specialist.

The Contractor and all personnel shall maintain levels of all qualifications throughout the BPA period of performance; all newly employed Contractor technicians shall provide proof of licensing, certification before performing work under this

BPA.

The contractor fire pump and foam system technicians shall be certified by NICET Level II and have five (5) years’ experience performing ITM on fire pumps and foam systems.

Shall be Microsoft Office 2016 compatible or PDF format, submitted via electronic mail to the COR and the contract specialist.

The Contractor and all personnel shall maintain levels of all qualifications throughout the BPA period of performance; all newly employed Contractor technicians shall provide proof of licensing, certification before performing work under this

BPA.

Repair Estimates Shall be Microsoft Office 2016 compatible, submitted via electronic mail to the COR.

Provided within 5 days of request from COR and before routine work begins.

Monthly Reports and Records

Shall be Microsoft Office 2016 compatible, submitted via electronic mail to the COR. Report may be in contractor format.

Provided by the fifth (5th) working day of the month following the month during which the work was performed prior to invoicing.

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and guard against actions that are of the nature or personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer (CO) immediately. The Contractor and the Contractor employees shall observe and comply with all applicable local, state, federal rules, licensing, regulations, and statutes, including those concerning fire, safety, sanitation, security, vehicle safety, and hazardous material handling.

11. DEFINITIONS & ACRONYMS

11.1 DEFINITIONS:

Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the BPA. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the agreement, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the agreement.

Contracting Officer (CO): A person with authority to enter into, administer, and or terminate agreement, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the Government.

Deliverable: Anything that can be physically delivered but may include non‐ manufactured things such as meeting minutes or reports.

Non-Personal Service: Personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet the agreement requirements.

Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the Subcontractor.

11.2 ACRONYMS:

BPA Blanket Purchase Agreement AFFF Aqueous Film Forming Foam CMPR Contractor's Management Personnel Representative COR Contracting Officer Representative FACP Fire Alarm Control Panel FAR Federal Acquisition Regulation KO Contracting Officer OSHA Occupational Safety and Health Organization POC Point of Contact PFAS Per- and polyfluoroalkyl substances (found in firefighting foam) PFOS Perfluorooctane Sulfonate or Perfluorooctane Sulfonic Acid PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UFC Unified Facilities Criteria