RFQ - FA557023Q0005.pdf

Combined Synopsis/Solicitation

Department of the Air Force 501st Combat Support Wing (USAFE)

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

UK Mail Haulage Services

FA557023Q0005

Thursday, 22 December 2022

Monday, 23 January 2023 no later than 1530 British Summer Time

Point(s) of Contact: Mr. Lawrence Roman / lawrence.roman.gb@us.af.mil / +44 1480 843925 TSgt Joshua Largent / joshua.largent@us.af.mil / +44 1480 843125 501 CSW/RCO / 501csw.rco@us.af.mil / +44 1480 843122

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2021-04 Effective: 30 Jan 22 Defense Federal Acquisition Regulation Public Notice DPN 20213012 Effective: 1 Jan 22 Air Force Federal Acquisition Circular AFAC 2021-0726, Effective: 26 Jul 2

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 484110

Requirement Information

Description:

The U.K. Mail Haulage operation is dedicated to providing transportation of military mail, postal equipment, and supplies originating and destined to and from military personnel assigned within the U.K. The contractor shall perform loading, transportation and unloading of mail cargo, in accordance with this Performance Work Statement (PWS).

Place of Delivery/Performance/Acceptance/FOB Point:

Services to be performed at the following locations:

- London Heathrow International Airport, Terminal 4, Cargo Center

- Unit 2, Airlinks Industril Estate, Spitfire Way, Heston, Heathrow, TW5 9NR

- RAF Alconbury, Bldg. 560, Huntingdon, PE28 4DA

Line Item Description Quantity Unit of Measure 0001 Round Trip Deliveries (Mon-Sat): POP 20-MAR-23 to 19-FEB-24 340 Each 0002 One-Way Deliveries (Sunday): POP 20-MAR-23 to 19-FEB-24 54 Each 0003 Additional One Way Deliveries: POP 20-MAR-23 to 19-FEB-24 36 Each

501st Combat Support Wing (USAFE)

1001 Round Trip Deliveries (Mon-Sat): POP 20-MAR-24 to 19-FEB-25 340 Each 1002 One-Way Deliveries (Sunday): POP 20-MAR-24 to 19-FEB-25 54 Each 1003 Additional One Way Deliveries: POP 20-MAR-24 to 19-FEB-25 36 Each 2001 Round Trip Deliveries (Mon-Sat): POP 20-MAR-25 to 19-FEB-26 340 Each 2002 One-Way Deliveries (Sunday): POP 20-MAR-25 to 19-FEB-26 54 Each 2003 Additional One Way Deliveries: POP 20-MAR-25 to 19-FEB-26 36 Each 3001 Round Trip Deliveries (Mon-Sat): POP 20-MAR-26 to 19-FEB-27 340 Each 3002 One-Way Deliveries (Sunday): POP 20-MAR-26 to 19-FEB-27 54 Each 3003 Additional One Way Deliveries: POP 20-MAR-26 to 19-FEB-27 36 Each 4001 Round Trip Deliveries (Mon-Sat): POP 20-MAR-27 to 19-FEB-28 340 Each 4002 One-Way Deliveries (Sunday): POP 20-MAR-27 to 19-FEB-28 54 Each 4003 Additional One Way Deliveries: POP 20-MAR-27 to 19-FEB-28 36 Each

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

A. To assure timely and equitable evaluation of the Quote, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) parts; Part I - Price, Part II - Technical, Part III - Past Performance.

B. The deadline for the submnittal of questions related to this solicitation is 9 Jan 2023, 15:30.

Quote Contents:

PART I - PRICE

Quote to be priced following the CLIN structure described in Attachment 2 - Pricing Schedule.

The Total Evaluated Price (TEP) will include an option of an additional 6 months after each option period IAW FAR 52.217-8. This is only for evaluation purposes and will not be included wihtin the contract award price. See Attachment 2 - Pricing schedule for details.

PART II - TECHNICAL PROPOSAL

Offeror shall provide a detailed and comprehensive proposal to include:

Mission Support Plan - Offerors shall illustrate a detailed and comprehensive plan to address how the offer shall provide performance in accordance with the Performance Work Statement.

Quality Control Plan - Offerors shall illustrate the approach or approaches that will be used to conform to the standards of Attachment 1 - Performance Work Statement (PWS); to meet the quality thresholds defined in the Services Summary (section 2 of the PWS); and to correct deficient performance.

Mission Essential Plan - Offerors shall illustrate the approach or approaches that will be used to conform to the Mission Essential

501st Combat Support Wing (USAFE)

Services as outlined in the PWS Paragraph 1.8, DFARS Clause 252.237-7024, and Attachment 3 - Mission Essential Services.

Failure to include all the technical subfactors within the quote may result in the quote being not considered for award.

PART III - PAST PERFORMANCE

Offerors shall complete Section A of Attachment 4, the Past Performance Questionnaires (PPQs) with their company information and send the PPQs to their current or former customers for completion of Sections B and C. After completion, the PPQs are to be emailed to lawrence.roman.gb@us.af.mil and joshua.largent@us.af.mil. The PPQs are to be completed and sent by past/present customers to be considered acceptable. The number of PPQs for each offeror is limited to a maximum of five (5).

(i) Recency: Services must have been performed within the last five (5) years from the issuance date of solicitation.

(ii) Relevancy: Past performance has to be similar in scope. Scope is defined as providing transportation/haulage services of similar size and complexity to the work requirements outlined in this solicitation and Attachment 1 - Performance Work Statement.

SYSTEM FOR AWARD MANAGEMENT (SAM.GOV)

An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation IAW FAR Clause 52.204-7. The offeror is required to provide their CAGE / NCAGE Code and Unique Entity ID within the offer submission.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

a. The Government intends to award a contract resulting from this solicitation, to the responsible Offeror, whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I: Price Part II: Technical

- Mission Support Plan

- Quality Control Plan

- Mission Essential Services Plan Part III: Past Performance

b. The Government will use a "best value" approach when evaluating these factors IAW FAR Part 13. An Award will be made to the offeror that presents the "best value" to the Government using the evaluation process herein, contingent upon the availability of funds.

The Total Evaluated Price (TEP) will include an option of an additional 6 months after each option period IAW FAR 52.217-8. This is only for evaluation purposes and will not be included wihtin the contract award price. See Attachment 2 - Pricing schedule for details.

NOTE: When evaluating quotes in a foreign currency, the exchange rate used will be the President's Budget Rate FY 2023.

c. The government shall evaluate the Technical quotes submitted by offerors and assign a rating of Acceptable or Unacceptable to

501st Combat Support Wing (USAFE) each subfactor based on whether or not they meet the requirements of the solicitation and its attachments. A rating of Unacceptable on any subfactor may result in the entire Technical Plans being rated as Unacceptable. Failing to proved any Technical Subfactor may result in an Unacceptable Technical rating.

The Technical Quotes shall be evaluated against the following subfactors:

Mission Support Plan - The offeror's Mission Support Plan shall be evaluated for completeness in thoroughly illustrating that the offeror can provide performance in accordance with Attachment 1 - Performance Work Statement. Evaluation shall be done on an Acceptable / Unacceptable basis.

Quality Control Plan - The offeror's Quality Control Plan shall be evaluated for completeness in thoroughly illustrating the approach or approaches that will be used to conform to the standards of Attachment 1 - Performance Work Statement; to meet the quality thresholds defined in the Services Summary (section 2 of the PWS); and to correct deficient performance.

Mission Essential Services Plan - The offeror's Mission Essential Services Plan will be evaluated on completeness in thoroughly illustrating the approach or approaches that will be used to provide mission essential services during a crisis or emergency as outlined in the PWS Paragraph 1.8, DFARS Clause 252.237-7024, and Attachment 3 - Mission Essential Services.

d. PAST PERFORMANCE:

The government shall evaluate the Past Performance of the offerors and assign a rating of Highly Acceptable, Acceptable or Unacceptable, as described below:

Highly Acceptable = Past performance demonstrates a high confidence that the offeror will successfully perform the requirements of the PWS.

Acceptable = Past performance demonstrates a reasonable expectation that the offeror will successfully perform the requirements of the PWS.

Unacceptable = Past performance does not demonstrate a reasonable expectation that the offeror will successfully perform the requirements of the PWS.

In the evaluation of Past Performance, the Government will consider the examples of past performance provided through the questionnaires, as well as information obtained from other sources, such as, but not limited to the Contractor Performance Assessment Reporting System (CPARS).

The Offeror's past performance efforts will be assessed for: Recency, Relevancy and Performance Quality. The Government will only evaluate performance quality on past efforts that are determined to be both recent and relevant.

(i) Recency: Services must have been performed within the last five (5) years from the issuance date of this solicitation.

(ii) Relevancy: Past performance has to be similar in scope. Scope is defined as providing transportation/haulage services of similar size and complexity to the work requirements outlined in this solicitation and Attachment 1 - Performance Work Statement.

In the case of an offeror without a record of recent and relevant past performance or for whom information on past performance is not available, the past performance rating will be considered "unknown". For the purpose of evaluation, an "unknown" past performance rating will be considered an Acceptable rating.

SYSTEM FOR AWARD MANAGEMENT (SAM.GOV)

An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation IAW FAR Clause 52.204-7. If the offeror is not active within SAM when

501st Combat Support Wing (USAFE) submitting an offer they may not be eligible for contract award.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I ✖

52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.222-17, Nondisplacement of Qualified Workers 52.222-19, Child Labor--Cooperation with Authorities and Remedies✖

52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities ✖

52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

The full-text of all applicable provisions and clauses is available at: https://www.acquisition.gov/content/regulations.

FAR Provisions and Clauses 52.202-1, Definitions 52.203-3, Gratuities 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-12, Limitations on Payments to Influence Certain Federal Transactions 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management

501st Combat Support Wing (USAFE)

52.204-9, Personal Identity Verification of Contractor Personnel 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services-Representation Dec 2019 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.214-34, Submission of Offers in the English Language 52.217-8, Option to Extend Services 52.217-9. Option to Extend the Term of the Contract 52.222-29, Notification of Visa Denial 52.225-17, Evaluation of Foreign Currency Offers 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications 52.228-5, Insurance- Work on a Government Installation 52.229-6, Taxes--Foreign Fixed-Price Contracts 52.232-18, Availability of Funds 52.232-36, Payment by Third Party 52.232-39, Unenforceability of Unauthorized Obligations 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 52.242-13, Bankruptcy 52.252-1, Solicitation Provisions Incorporated by Reference 52.252-2, Clauses Incorporated by Reference

DFARS Provisions and Clauses 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product.

252.204-7004, Antiterrorism Awareness Training for Contractors 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors 252.222-7002, Compliance with Labor Laws (Overseas) 252.225-7032, Waiver of United Kingdom Levies-Evaluation of Offers 252.225-7033, Waiver of United Kingdom Levies 252.225-7041, Correspondence in English.

252.225-7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense

252.225 7048, Export-Controlled Items 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7001, Tax Relief 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.229-7010, Relief from Customs Duty on Fuel (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

501st Combat Support Wing (USAFE)

252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel.

252.237-7023, Continuation of Essential Contractor Services 252.237-7024, Notice of Continuation of Essential Contractor Services 252.239-7010, Cloud Computing Services 252.243-7001, Pricing of Contract Modifications 252.244-7000, Subcontracts for Commercial Items 252.247-7023, Transportation of Supplies By Sea

AFFARS Provisions and Clauses 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

5352.201-9101 USAFE Ombudsman Oct 2019

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Joseph F. Lyden

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: joseph.lyden@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025 Alternate:

Ms. Heidi Hoehn

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: Comm: (49)-6371-47-9330 DSN: (314)480-9330 Fax: (49)-6371-47-2025.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachments

Attachment 1 - Performance Work Statement Attachment 2 - Pricing Schedule Attachment 3 - Mission Essential Services Attachment 4 - Past Performance Questionnaire

501st Combat Support Wing (USAFE)