RFQ - FA520526QB137.pdf

35th Contracting Squadron

Bldg. 656, USAF Misawa Air Base, Japan RFQ No.: FA520526QB137, CES Snowplow Equipment

REQUEST FOR QUOTATION

9 Sep 26

ATTN: Government Sales Representative Offerors may use another format for submission of a Request for Quote (RFQ). The Government reserves the right to make award to the responsible vendor whose offer responsive and conforming to our requirements in the item description below represents the best overall price to the Government.

The solicitation number is FA520526QB137. Please respond to this RFQ by providing the following information, not later than 0900 hours on 24 Sep 2026 (JST) / 2000 hours on 23 Sep 2026 (EST).

POC: 2d Lt Min Kang E-mail: min.kang.10@us.af.mil

Company Name:

CAGE Code: Unique Entity ID: Quote Expiration:

Prompt payment discount terms: Estimated Delivery Time:

GSA Contract No. & Expiration (if applicable):

Name of Offeror:

Offeror Email: Offeror Phone:

Signature: Date:

Requested Supplies and Equipment List Item # Description Qty Unit Unit Price Extended Price

20-Ft LiveBoxx Plow

- Model: Metal Pless, “LBX 2042 - Live Edge” Or Equal

*View attached specification sheet for minimum features and capabilities*

The lack of any characteristic listed on attached spec sheet is not eligible for award.

1 EA $ $

12-Ft LiveBoxx Plow

- Model: Metal Pless, “LBX 1242 - Live Edge” Or Equal

2 EA $ $

*View attached specification sheet for minimum features and capabilities*

The lack of any characteristic listed on

PlowMaxx CTL Plow

- Model: Metal Pless, “PlowMaxx PLSS 0830 - 13 - Live Edge” Or Equal

*View attached specification sheet for minimum features and capabilities*

The lack of any characteristic listed on

MaxxPro Live Edge (11’8”)

- Model: Metal Pless, “MaxxPro PRO 1248-24 - Live Edge” Or Equal

*View attached specification sheet for minimum features and capabilities*

The lack of any characteristic listed on

Spare Parts Kit

- Model: “Live Edge Cutting Edge Kit 1248-24 & Live Edge Cutting Edge Kit 0830-13” Or Equal

*View attached specification sheet for list of spare parts and state total (extended) price on this CLIN*

The lack of any characteristic listed on

1 LOT $ $

0006 Shipping

If shipping is included, then: $0

1 EA $ $

Total Amount: $

- The proposed contract is a 100% total set-aside for Small Businesses. The NAICS code is 333120 and the Small Business standard is 1,250 employees.

- Award will be made on an all-or-none basis to a fully qualified vendor that represents the best value to the government while meeting all requested characteristics and specifications outlined on this RFQ, and on the attached Specification sheet.

- All items offered under this requirement shall be manufactured by the same brand. Offerors may propose “or equal to” brands, provided they meet all characteristics. Mixing products from different brands or manufacturers in a response will make the offer ineligible.

- Incomplete quotes will be considered nonresponsive.

- To be considered for award, offers for products of brand name manufacturer, “or equal” products, must -meet all the characteristic mentioned in CLINs 0001, 0002, 0003, 0004, 0005, and attached specifications in this solicitation; clearly identify the item by--Brand name, if any; and Make or model number. Include descriptive literature available to the Contracting Officer. Mark any descriptive material to clearly show the modification. Unless the offeror clearly indicates in its offer that the product being offered is an “or equal” product, the offeror shall provide the brand name product referenced in the descriptions of this solicitation.

- The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. If the Offeror is not registered in SAM, it should register immediately after receiving this solicitation. (IAW RFO 52.204-7 System for Award Management—Registration (Feb 2026)

SHIPPING METHOD

F.O.B. Destination shall be quoted for supplies to be delivered within the United States unless there are valid reasons to the contrary. Shipping cost should be included in the total quoted price. Please include the cost of shipping the items to Defense Distribution Depot San Joaquin (DDJC), Tracy Depot unless an exemption applies. If exemptions apply, you must contact SDDC for booking and shipping instructions.

PRIMARY SHIPPING INFORMATION

Freight Address ATTN: SSgt Spoto, Matthew

FB5205 35 LRS LGRD

CP 011 81 176 77 3166

MISAWA AB BLDG 1334

MISAWA CITY AOMORIKEN JP 033 0012

JAPAN

ALTERNATE SHIPPING INFORMATION

Defense Logistics Agency Defense Distribution Depot San Joaquin (DDJC), Tracy Depot Address: Bldg. 30, CCP, 25600 Chrisman Road, Tracy, CA 95376

[Delivery Hours 07:00 - 15:30, M-F. All delivery appointments will be made at least 24 hours in advance through the carrier appointment system (aka. CAS). For registration/system information, call 1-800-462- 2176, option 3. Any question regarding an appointment, call 24 hours in advance.]

SHIPPING INFORMATION

Please provide the following information:

Total weight _____ lbs. & Total cubic size ____________ ft.³

PROVISIONS/CLAUSES

The following Revolutionary Federal Acquisition Regulation Overhaul (RFO) clauses are incorporated by reference:

52.203-18

52.203-19

52.204-7

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

System for Award Management—Registration.

52.204-13 System for Award Management-Maintenance.

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

52.209-10 52.212-1

Prohibition on Contracting With Inverted Domestic Corporations.

Instructions to Offerors—Commercial Products and Commercial Services.

52.212-4 52.219-6 52.219-8 52.222-19

Terms and Conditions-Commercial Products and Commercial Services.

Notice of Total Small Business Set-Aside.

Utilization of Small Business Concerns.

Child Labor-Cooperation with Authorities and Remedies.

52.222-50 Combating Trafficking in Persons.

52.226-8 52.232-33

Encouraging Contractor Policies to Ban Text Messaging While Driving.

Payment by Electronic Funds Transfer-System for Award Management.

52.232-40 52.233-3 52.233-4 52.240-90 52.240-91 52.244-6

Providing Accelerated Payments to Small Business Subcontractors.

Protest after Award.

Applicable Law for Breach of Contract Claim.

Security Prohibitions and Exclusions Representations and Certifications.

Security Prohibitions and Exclusions.

Subcontracts for Commercial Products and Commercial Services.

R-DFARS CLAUSES

The following R-Defense Federal Acquisition Regulation Supplement (R-DFARS) clauses are incorporated by reference:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005 Representation Relating to Compensation of Former DoD Official 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7022 252.204-7024

Expediting Contract Closeout Notice on the Use of the Supplier Performance Risk System

252.211-7008 Use of Government-Assigned Serial Numbers

252.211-7003 252.219-7996

Item Unique Identification and Valuation Small Business Subcontracting Plan (DoD Contracts).

252.225-7055 252.225-7056 252.225-7059

252.225-7060

Representation Regarding Business Operations with the Maduro Regime Prohibition Regarding Business Operations with the Maduro Regime Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region—Representation Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 252.244-7000 Subcontracts for Commercial Items

The following R-DFARS and Air Force Federal Acquisition Regulation Supplements (AFFARS) clauses are incorporated by full text:

252.204-7016 COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES—

REPRESENTATION (DEC 2019)

(a) Definitions. As used in this provision, “covered defense telecommunications equipment or services” has the meaning provided in the clause 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov/) for entities excluded from receiving federal awards for “covered defense telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

252.204-7017 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services— Representation, that it “does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.”

(a) Definitions. “Covered defense telecommunications equipment or services,” “covered mission,” “critical technology,” and “substantial or essential component,” as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L.

115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS-252.204-7016 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS-252.204-7018 telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, that it “does” provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will provide covered defense telecommunications equipment or services,” the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

https://www.sam.gov/ https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS-252.204-7016

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS-252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS-252.232-7003 https://wawf.eb.mil/ https://wawf.eb.mil/

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213- 1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA5205 Admin DoDAAC FA5205 Inspect By DoDAAC F3D3AA Ship To Code F3D3AA Ship From Code - Mark For Code - Service Approver (DoDAAC) - Service Acceptor (DoDAAC) - Accept at Other DoDAAC - LPO DoDAAC - DCAA Auditor DoDAAC - Other DoDAAC(s) -

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

35th Contracting Squadron Unit 5200, Bldg. 656 Misawa Air Base, Japan

(2) Attn: 35 CONS/PKB Commercial Phone No. (81)176-77-3895. Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5352.201-9101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager) 25 E Street, Suite B-100, JBPH-H, HI 96853-5427 Phone: (808) 449-8569, FAX: (808) 449-8571 e-mail: afica.kh@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/ DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

(JUN 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or mailto:afica.kh@us.af.mil

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R- 500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]