RFQ_FA481424TF036.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481424TF036 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular ; 2024-05 Effective 05/22/2024.

This is a set-aside for 100% Small Business.

The North American Industry Classification System (NAICS) code for this project is 334310 with a size standard of 750 Employees.

The purpose of this combined synopsis solicitation is to provide, install, and commission a new microphone system in the Davis Conference Center, MacDill AFB, IAW SOW dated 02 February 2024. The bid schedule and contract CLIN schedule are below:

LINE DESCRIPTION Q

T Y

UNI

T

UNIT PRICE

(Can only go out two decimal places)

TOTAL AMOUNT

(Can only go out two decimal places)

0001 1. Provide, install, and commission a new microphone system in the Davis Conference Center. Requirement is comprised of 185 microphones. The contractor shall provide the personnel with the technological expertise to meet the needs of this project. In addition, the contractor is expected to take time to understand the application of the meeting room’s AV system and how it impacts DCC on-site technicians, users, and other meetings rooms inside the facility. Finally, the contractor will work through technical issues to ensure reliability and interoperability between existing DCC AV technologies and newly installed technologies. See attached Statement of Work

(SOW).

1 Ea $ $

Total $

NOTE: QUOTES MUST INCLUDE THIS FORM AS ITS COVER SHEET, FILLED OUT COMPLETELY.

QUOTES MAY ALSO INCLUDE CONCEPTUAL DRAWINGS FOR TECHNICAL CONSIDERATION.

Quote Valid Until:

Delivery:

Payment Terms/Discount:

Warranty:

FOB: DESTINATION

Company Name:

POC email and phone:

CAGE Code/Unique Entity ID Number

Offeror Signature/Date:

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm until 30 September 2024, unless another time period is specified in an addendum to the quote.”

52.212-2 Evaluation-Commercial Items. (Sep 2023) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government’s requirement

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

RFQ due date: Friday, 8 August 2024 RFQ due time: 10:00 A.M. ET Email to: Contract Specialist, A1C Jon Soucy, jon.soucy@us.af.mil and Contracting Officer, Nelson Vargas nelson.vargas@us.af.mil

THIS MUST BE SENT TO THE EMAIL ADDRESSES STATED ABOVE. ANYTHING

OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY

WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to jon.soucy@us.af.mil by 3:00 P.M. ET, 24 July 2024

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the following evaluation criteria must be met in the SOW dated 2 Feb 24.

(2) Price: Award will be made to the lowest priced technically acceptable vendor.

mailto:jon.soucy@us.af.mil mailto:nelson.vargas@us.af.mil mailto:jon.soucy@us.af.mil http://www.sam.gov/portal/public/SAM/

BASIS FOR AWARD:

First, the government will rank all responsive offers by price. Then the Government will evaluate lowest priced Offeror for technical acceptability. The Government shall evaluate the offer on an acceptable/unacceptable basis IAW Table A-1 (as provided below). Should the lowest priced Offeror be rated “Technically Unacceptable”, evaluation of the next lowest priced Offeror will continue, until technical acceptability of two quotes can be determined, at that point evaluations will cease without consideration of any other offers.

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Include descriptive literature such as illustrations and drawings.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

https://www.acquisition.gov/browse/index/far. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

IAW MP5332.7, Notice to Offeror(s)/Supplier(s): Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Attachments:

1. Statement of Work (SOW), dtd 2 Feb 24

2. Provisions and Clauses http://www.acquisition.gov/browse/index/far

AFFARS Clauses:

5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations

As prescribed in AFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

mailto:susan.madison@us.af.mil

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)