RFQ FA448625Q0007.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

COMBINED SYNOPSIS/SOLICITATION

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for a commercial item prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This solicitation is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures IAW FAR Part 13. This Request for Quotation (RFQ) number FA448625Q0007 shall be used to reference any written quote provided under this RFQ.

Incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular Number - 2025-03, effective 17 January 2025 Defense Federal Acquisition Regulation Supplement Change Number, effective 17 January 2025 Department of the Air Force Federal Acquisition Regulation Supplement, effective 16 October 2024

2. This opportunity is strictly restricted for Small Business concerns. Offers from Non-Small businesses shall not be considered for an award.

3. This solicitation is for a Wideband HF/VHF Tactical Radio System in addition to delivery of all items. This acquisition is based on requiring the brand name L3Harris with a NAICS code of 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing. Complete specifications of each item required are attached to this solicitation as Product Description.

4. The Government intends to award a Firm Fixed Price contract IAW FAR 16.202. A single source justification document prepared IAW DAFFARS 5313.106-1(b) is attached. This solicitation will result in a single award. Please be advised that this RFQ in no manner obligates the Government regarding award of a contract that results from the issuance of this solicitation. Vendors must be registered in the System for Award Management (SAM) database at www.sam.gov to be considered for award.

5. To ensure timely and equitable evaluation of the quote, the offerors must follow the instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result an offer being ineligible for award. The response shall consist of two (2) separate parts: PART I- Price Quote, PART II- Technical Acceptability.

5.1. Price Quote Instructions: Vendors are requested to use Attachment 2 – Price Schedule to submit their unit prices and total amount or any other format if the unit price for each contract line item (CLIN) and the TOTAL PRICE are provided in a clear and legible manner. Price shall be submitted in USD currency. Quotes in any other currency are not accepted, and the quote will be considered ineligible for award.

5.2. Technical Acceptability Instructions: The Government is soliciting all items with the brand name L3Harris. Each item shall demonstrate that it meets the salient physical, functional, and performance characteristics IAW attached Product Description. Vendors shall clearly indicate in their submission that they are fully capable of providing and shipping all items to Lajes Field – AZORES PORTUGAL. All items must be received 270 calendar days after award date.

ATTENTION: Commercial shipping is to a remote location. Submission of quote must include shipping costs to the following address:

65 ABS/SCOS (Attn: Vitor Figueiredo, Daniel Pereira) Avenida do Imperio, Edf T-615, Lajes 9760-277 VPV, Terceira, Azores

SOLICITATION NUMBER: FA448625Q0007

SOLICITATION DATE: Wednesday, 29 May 2025

SUBMISSION DEADLINE: Quotes for this solicitation must be submitted electronically by 10:00AM local time on Monday, 12 June 2025. Contents of quote must adhere to the requirements outlined in the addenda to FAR provision 52.212-1 below and additional information provided within this solicitation.

Quotes must be valid until 31 August 2025.

SOLICITATION QUESTIONS: Questions regarding this solicitation must be submitted electronically no later than 10:00AM local time on Tuesday, 5 June 2025.

POINTS OF CONTACT: The points of contracts for this solicitation are:

Ms. Mariana Fagundes Contract Specialist mariana.fagundes.pt@us.af.mil +351 295 575 757

Ms. Claudia Silva Contracting Officer claudia.silva.pt@us.af.mil +351 295 574 020

765 ABS/CONF/PKA Organization Box 65conf.lgc.all@us.af.mil

QUOTES MUST BE SENT TO THE EMAIL ADDRESSES STATED ABOVE. ANYTHING

OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

VENDOR INFORMATION

Vendor Name:

Socio-economic Status

Quoted By:

Title:

Phone Number:

Email Address: Cage Code/UEI

SYSTEM FOR AWARD MANAGEMENT (SAM)

Quoters are required to be registered in SAM.gov at the time a quote is submitted in order to comply with the annual representations and certifications requirements. Once registered, you must remain registered throughout performance until final payment. Visit https://sam.gov/ for information on registration. This opportunity is strictly restricted for Small Business concerns. Offers from Non-Small businesses shall not be considered for an award.

THE FOLLOWING CLAUSES AND PROVISIONS APPLY TO THIS ACQUISITION

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS -- Commercial Products and Commercial Services (September 2023)

Clarification of language used. This solicitation is a request for quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote," the word "offeror" or “vendor” shall mean "quoter," "contract" shall mean "purchase order" and “item” shall mean “product.”

To ensure timely and equitable award process, interested Quoters must follow the instructions contained herein. Quotes must be complete, self-sufficient and respond directly to the requirements of this solicitation. Quoters are required to meet all solicitation terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factors. Quoters must also acknowledge all amendments. Failure to meet any requirement may result in a quote being ineligible for award.

Vendor Information: Please fill the vendor information table above and submit this document along with your quotation.

Price instructions. Quoters can use Attachment 2 of this solicitation to submit their unit prices and total amount or any other format if the unit price for each contract line item (CLIN) and the TOTAL PRICE are provided in a clear and legible manner. Prices must be submitted in USD; quotes in any other currency will be considered ineligible for award.

Technical instructions. A complete product description is included as attachment one (1) to this solicitation. When presenting quotes, illustrative literature shall be included to enable the Government to evaluate the compliance of the items with the minimum salient characteristics specified in this attachment.

The Government is soliciting items based on brand name L3Harris. Each item must be clearly identified by brand name, if any and make or model number. Descriptive literature shall be used to demonstrate that the items meet the salient physical, functional, and performance characteristics IAW attached Product Description. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. There is no page or attachment limit for demonstration of technical capability.

Solicitation questions. Any solicitation questions may be submitted electronically up to 10:00AM local time on Tuesday, 5 June 2025. If required, responses to these questions will be publicly posted as an amendment to this solicitation, prior to the quote submission deadline.

Submitting your quote. Quotes must be submitted to the following three email addresses:

mariana.fagundes.pt@us.af.mil; claudia.silva.pt@us.af.mil; and 65conf.lgc.all@us.af.mil no later than

10:00AM local time on Monday, 12 June 2025. Upon submission of quote, please acknowledge any amendments if applicable and provide confirmation that your SAM registration is currently active, signifying that you are in compliance with annual representation and certification requirements.

It is not the Government’s responsibility to ensure that quotes arrive in a timely manner. Government will respond to all submissions to acknowledge receipt of quotes. If a response is not received, it is the Quoter’s responsibility to contact a Government’s point of contact provided on page 1 of this solicitation before the submission deadline.

Vendors are cautioned to submit all the information, in the specific format requested. The Government reserves the right to conduct interchanges with some, all, or none of the vendors. In accordance with FAR 13.106-2(b)(3), the Government is not required to establish a competitive range, conduct discussions, or score quotes.

(End of Addendum)

Addendum to 52.212-2 EVALUATION—Commercial Products and Commercial Services (NOV 2021)

Quotes will be evaluated IAW FAR 13.106, which will be based on price and technical capability.

Price factor. The quoted price will be determined by the total price provided in the pricing schedule. All prices will be determined by multiplying the quantities by the proposed unit price for the CLIN to confirm the extended amount or the total amount.

Technical factor. The vendor shall provide a complete description and specifications of the items included in the quote. The information submitted must be sufficient for the Government to assess the technical capability of these items to fulfill the same end result as the solicited specifications. The technical ratings are below:

ACCEPTABLE Quoted items clearly meet the minimum requirements of the solicitation.

UNACCEPTABLE Quoted items do not clearly meet the minimum requirements of the solicitation.

Award process. The Government intends to award a Firm-Fixed-Price contract resulting from this solicitation, on a name brand basis, to the responsible offeror who provides the lowest priced, deemed technically acceptable. This opportunity is strictly restricted for Small Business concerns therefore. Offers from Non-Small businesses shall not be considered for an award. The evaluation process will go as follows:

a) The Government will evaluate all quotes for total price, ranking from lowest to highest total evaluated price.

b) The lowest priced quote will then be evaluated for its technical capability. The quote must receive an acceptable rating in order to be considered for award.

c) If the lowest priced quote is measured unacceptable, the second lowest will be evaluated. This shall continue until a quote with an acceptable technical capability is found; an award will then be awarded if found to be in the best interest of the Government.

(End of Addendum)

DAFFARS Clauses

5352.201-9101 USAFE Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: Comm: (49) 6371-47-2209 DSN: (314)480-2209 Alternate: Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: Comm: (49) 6371-47-9330 DSN: (314)480-9330

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the

Department of the Air Force definition of a Class I ODS.] (End of clause)

5352.223-9001 Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 Contractor Access to Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate and a valid vehicle inspection certificate, if applicable, to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with Defense, and AFI 31-501, Personnel Security Program Management.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self- Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

ATTACHMENTS

Attachment 1 - Product Description Attachment 2 – Price Schedule Attachment 3 – FAR & DFARS Clauses and Provisions Attachment 4 – Justification & Approval (J&A)