RFQ FA448624Q0007.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

Request for Quotation Analog Voice Gateway Upgrade Lajes Field, Terceira, Portugal

23 May 2024

GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This solicitation is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures IAW FAR Part 13. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Regulation Circular Number – 2024-05, effective 1 May 2024 Defense Federal Acquisition Regulation Supplement Change Number – 4/25/2024, effective 24 April 2024 Department of the Air Force Federal Acquisition Regulation Supplement Change Number – DAFAC 2023-0707, effective 7 July 2023.

This action is being procured with the NAICS of 334210 – Telephone Apparatus Manufacturing and the PSC 7G20, IT and Telecom Network Analog Voice Products Hardware and Perpetual License. The Government intends to award a Firm Fixed Price contract IAW FAR 16.202 to the Quoter that provides the most advantageous price to the Government, while meeting the technical requirements described in 1 Attachment, VG Upgrade Performance Work Statement PWS 6 May 2024 and adhering to the terms of this solicitation. A single award will be made as a result of the evaluation of the quotes received, to the offer who submits the lowest priced, technically acceptable quote.

Please be advised that this RFQ in no manner obligates the Government to award as a result of this solicitation.

SOLICITATION NUMBER: FA448624Q0007

SOLICITATION DATE: Thursday, 23 May 2024

SUBMISSION DEADLINE: Quotes for this solicitation must be submitted electronically by 2:00PM, AZOST local time on Thursday, 6 June 2024. Contents of quote must adhere to the requirements outlined in the addenda to FAR provision 52.212-1 below and additional information provided within this combined synopsis and solicitation.

Quotes must be valid until 31 August 2024.

SOLICITATION QUESTIONS: Questions regarding this solicitation must be submitted electronically no later than 2:00PM, AZOST local time on Tuesday, 28 May 2024.

POINTS OF CONTACT: The points of contracts for this solicitation are:

Ms. Tania A. Cardoso Contracting Specialist tania.cardoso.2.pt@us.af.mil +351 295 576 173

Ms. Andrea A. Silva Contracting Officer andrea.silva.1.pt@us.af.mil +351 295 573 148

765 ABS/CONF/PKA Organization Box 65conf.lgc.all@us.af.mil

REQUIREMENT INFORMATION

DESCRIPTION: 765 ABS/CONF/PKA has a requirement for the acquisition of the Purchase and install a voice gateway at Lajes Field Portugal. The ultimate delivery date of this action should not exceed 60 calendar days and the expected period of performance of this contract is one hundred and eighty (180) calendar days, to be performed at Lajes Field, Terceira Island, Azores, Portugal.

VENDOR INFORMATION

Vendor Name:

Name of Authorized Representative:

Title of Authorized Representative:

Phone Number:

Email Address: Cage Code:

Discount Terms:

SYSTEM FOR AWARD MANAGEMENT (SAM)

Quoters are required to be registered in SAM.gov at the time a quote is submitted in order to comply with the annual representations and certifications requirements. Once registered, you must remain registered throughout performance until final payment. Visit https://sam.gov/ for information on registration.

THE FOLLOWING CLAUSES AND PROVISIONS APPLY TO THIS ACQUISITION

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS -- Commercial Products and Commercial Services (Sep 2023)

Clarification of language used. This solicitation is a request for quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote," the word "offeror" or “vendor” shall mean "quoter," "contract" shall mean "purchase order" and “item” shall mean “product.”

To ensure a timely and equitable award process, interested Quoters must follow the instructions contained herein.

Quotes must be complete, self-sufficient and respond directly to the requirements of this solicitation. Quoters are required to meet all solicitation terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factors. Quoters must also acknowledge all amendments. Failure to meet any requirement may result in a quote being ineligible for award.

Vendor Information: Please fill the vendor information table above and submit this document along with your quotation.

Price instructions. Quoters shall use Attachment 2 – Price List to submit their proposed prices. The CLINs unit price and the TOTAL PRICE must be provided in a clear and legible manner. Prices must be submitted in USD;

quotes in any other currency will be considered ineligible for award.

ATTENTION: Commercial shipping is to a remote location.

Technical instructions. Submit a quotation that clearly meets the requirements of Attachment 1 Performance Work Statement PWS, to include sufficient information that demonstrates compliance with Attachment 1 paragraph 2.1 Engineering and Technical Qualifications.

Solicitation questions. Any solicitation questions may be submitted electronically up to 2:00PM, AZOST local time on Tuesday, 28 May 2024. If required, responses to these questions will be publicly posted as an amendment to this solicitation, prior to the quote submission deadline.

Submitting your quote. Quotes must be submitted to the following three email addresses:

tania.cardoso.2.pt@us.af.mil, andrea.silva.1.pt@us.af.mil; and 65conf.lgc.all@us.af.mil no later than 2:00PM, AZOST local time on Thursday, 6 June 2024. Upon submission of quote, please acknowledge any amendments if applicable.

It is not the Government’s responsibility to ensure that quotes arrive in a timely manner. Government will respond to all submissions to acknowledge receipt of quotes. If a response is not received, it is the Quoter’s responsibility to contact the CO or the organization inbox provided on page 1 of this solicitation before the submission deadline.

Vendors are cautioned to submit all the information, in the specific format requested. The Government reserves the right to conduct interchanges with some, all, or none of the vendors. In accordance with FAR 13.106-2(b)(3), the Government is not required to establish a competitive range, conduct discussions, or score quotes.

(End of Addendum)

Addendum to 52.212-2 EVALUATION—Commercial Products and Commercial Services (NOV 2021)

Quotes will be evaluated IAW FAR 13.106, which will be based on price and technical capability.

Price factor. The quoted price will be evaluated by assessing the following factor: the total quote price provided in Attachment 2 – Price List.

All prices will be determined by multiplying the quantities by the proposed unit price for the CLIN to confirm the extended amount or the total amount. Adequate price competition is expected. In the event adequate competition does not exist, the CO may also obtain additional information from the vendor, to determine the reasonableness of the quoted prices.

Technical factor. The vendor shall provide a detail quotation to purchase and install a voice gateway at Lajes Field Portugal described in 1 Attachment (PWS), to include sufficient information that demonstrates compliance with Attachment 1 paragraph 2.1 Engineering and Technical Qualifications.. The information submitted must be sufficient for the Government to assess the technical capability to fulfill the same or similar end result as the solicited items. The technical ratings are below:

ACCEPTABLE Quotation clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Quotation does not clearly meet the minimum requirements of the solicitation.

Award process. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.

(End of Addendum)

ANDREA A. SILVA, CIV, USAFE

Contracting Officer

ATTACHMENTS

1 Attachment, VG Upgrade Performance Work Statement PWS 6 May 2024

2 Attachment, Price List for FA448624Q0007

3 Attachment, FAR DFARS and DAFFARS Clauses and Provisions

4 Attachment, J&A Brand Name Cisco, 22 April 2024- Redacted