RFQ - F3N0525113A001 4 Generators.pdf

DEPARTMENT OF THE AIR FORCE

86th Airlift WING (USAFE)

Request for Quotation

Updated 26 Feb 21 Page 1 of 8

Requirement Title: Four (4) Multi-Fuel Power Generators

Solicitation Number: F3N0525113A001

Contract Type: Firm Fixed Price

Solicitation Issue Date: 18 July 2025

Response Deadline: 1 Aug 2025 by 1000 (10:00am) CEST

Point(s) of Contact: Primary CO: tristan.gallemore@us.af.mil Primary CS: damien.orozco.2@us.af.mil

1. This is a solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotations (RFQ) under FAR 13.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular (FAC: 2025-04, Effective Date: 06/11/2025) Defense Federal Acquisition Regulation Public Notice (DFARS Change 01/17/2025) Department of the Air Force Federal Acquisition Circular (DAFFARS Change 10/16/2024

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b). The North American Industry Size Classification System (NAICS) code associated with this requirement is 221118

Description: Purchase of 4 multi fuel expeditionary power generators

See attached salient characteristic(s) for more description. We are requesting Brand Name or Equal items to fit this requirement.

Place of Delivery/Performance/Acceptance/FOB Destination:

786 CES/CED

Bldg 2500 Ramstein AB, Germany

Attn: Andrew Thomas

Line Item Description Quantity Unit Unit Price Total Price Delivery Time 0001 Multi-Fuel Expeditionary Power Generators 4 EA

General Information

Requirement Information mailto:tristan.gallemore@us.af.mil

Updated 26 Feb 21 Page 2 of 8

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

- Vendor must be registered in SAM, with active account

- Quoted amounts need to be net prices without tax

- The Government reserves the right to award on an "All or None" basis

- The Government reserves the right to reject quotes that are not received by the response deadline.

- Provide Quote Expiration Date, Best Delivery Date, and any Discount Terms

- Quotes, attachments, and all other correspondence as listed in this solicitation must be emailed to all 3 points of contact (POCs)

- All questions are to be submitted in writing by 25 July 2025 by 1400 (2:00 pm) CEST; any questions submitted after this date will not be answered

- Quotes are required to be valid until 30 September 2025

- Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the quickest delivery time. Award shall be based on all or none and best value to the government. The government may award without discussions; however, the Government reserves the right to conduct discussions if deemed in the Government's best interest. Quotes will be evaluated on price and offeror's ability to meet the delivery and specification requirements of this request for quotation. Only new equipment will be accepted. Re- manufactured or grey market items will not be accepted. All items must include a manufacturer's warranty and be stated in their quote.

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications posted at FAR 52.212-3 have been entered or updated electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal in the last 12 months, and are current, accurate, complete, and applicable to this solicitation. Alternatively, if the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision and include a completed copy with its offer.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

✖ 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖ 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖ 52.222-19, Child Labor--Cooperation with Authorities and Remedies ✖ 52.222-50, Combating Trafficking Persons ✖ 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖ 52.225-13, Restrictions on Certain Foreign Purchases

✖ 52.232-33, Payment by Electronic Funds Transfer--System for Award Management

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and

Evaluation Criteria

Instructions to Offerors

Clauses and Provisions

Updated 26 Feb 21 Page 3 of 8 consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-7, System for Award Management

52.204-16, Commercial and Government Entity Code Reporting

52.204-18, Commercial and Government Entity Code Maintenance

52.204-22, Alternative Line Item Proposal

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab or Other Covered Entities

52.204-24, Representation Regarding Certain Telecommunication and Video Surveillance Services or Equipment

52.204-25, Prohibition on Contracting for Certain Telecommunication and Video Surveillance Services or Equipment

52.204-26, Covered Telecommunication Equipment or Services – Representation

52.204-27 Prohibition on a ByteDance Covered Application

52.232-18, Availability of Funds

52.232-40, Providing Accelerated Payments to Small Business Subcontractors

52.253-1, Computer Generated Forms

252.201-7000, Contracting Officer's Representative *If Applicable

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203-7002, Requirements to Inform Employees of Whistleblower Rights

252.203-7005, Representation Relating to Compensation of Former DoD Officials

252.204-7003, Control of Government Personnel Work Product

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7009, Limitations on the use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations 252.225-7041, Correspondence in English

252.225-7043, Antiterrorism/Force Protection for Defense

252.225-7048, Export-Controlled Items

252.229-7000, Invoices Exclusive of Taxes or Duties

252.229-7002, Customs Exemptions (Germany)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

252.232-7006, Wide Area Workflow Payment Instructions

252.232-7008, Assignment of Claims (Overseas)

252.232-7010, Levies on Contract Payments

Updated 26 Feb 21 Page 4 of 8

252.233-7001, Choice of Law (Overseas)

252.244-7000, Subcontracts for Commercial Items

252.247-7023, Representation of Extent of Transportation by Sea

5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS)

The following provisions and clauses are hereby included by full text:

52.252-1, Solicitation Provisions Incorporated by Reference

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

52.252-2, Clauses Incorporated By Reference

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far

52.252-6, Authorized Deviations in Clauses

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.229-7001, TAX RELIEF --ALTERNATE I

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: Value Added Tax (VAT) RATE (PERCENTAGE): 19%

(b) The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(d) Tax relief will be claimed in Germany pursuant to the provisions of the Agreement Between the United States of America and Germany Concerning Tax Relief to be Accorded by Germany to United States Expenditures in the Interest of Common Defense. The Contractor shall use Abwicklungsschein fuer abgabenbeguenstigte Lieferungen/Leistungen nach dem Offshore Steuerabkommen (Performance Certificate for Tax-Free Deliveries/Performance according to the Offshore Tax Relief Agreement) or other documentary evidence acceptable to the German tax authorities. All purchases made and paid for on a tax-free basis during a 30-day period may be accumulated, totaled, and reported as tax-free.

https://www.acquisition.gov/browse/index/far http://farsite.hill.af.mil/

Updated 26 Feb 21 Page 5 of 8

5352.201-9101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman.

Primary:

Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUN 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When mailto:heidi.hoehn.de@us.af.mil

Updated 26 Feb 21 Page 6 of 8 reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(1) For construction projects send the written request to either 86 CES/MACC (Ramstein projects) or 52 CES/MACC (Spangdahlem projects).

(2) For services contracts, send the written request to the Contracting Officer Representative for your contract as designated in writing by the Contracting Officer.

SPECIFIC ACCESS REQUIREMENTS FOR CONTRACTS PERFORMED IN GERMANY

A. US CITIZENS:

1. US Citizens employed under contract with Technical Expert, Troop Care, Analytical Support, or Military Exigency status, are vetted for performance and base access through DOCPER. Go to the DOCPER Internet site at https://www.europeafrica.army.mil/contractor/ under “Info & Training” is the needed information found. If questions occur not covered check under FAQs (Frequently Asked Questions) found at https://media.defense.gov/2018/Jul/26/2001947068/-1/-

1/1/FAQS_JAN12.PDF.

In accordance with the Exchange of Notes implementing the Provisions of Articles 72 and 73 of the Supplementary Agreement (SA), between Germany and the “sending states”, plus US-Germany bilateral agreements of 1998 and 2001

2. TEMPORARY BASE ACCESS OR CONTRACTS LESS/EQUAL THEN 90 DAYS IN ANY 12-MONTHS PERIOD:

The term “BACO-90” is a short-hand way of referring to the "Request for Confirmation of Exemption from the Requirement to Obtain a Work Permit" in Germany from the Bundesagentur für Arbeit (BA) in Stuttgart.

a. What “BACO-90” does: Allows the contractor employee to work in a temporary duty (TDY) status for periods not to exceed 90 days in any 12-month period starting with the first day of entry into Germany/Schengen Zone and ending with the date of exit. Once 90 days are exhausted, the contractor employee has to exit the Schengen Zone!

b. What “BACO-90” does not do: Does not authorize logistical support nor NATO SOFA privileges (e.g., PX, commissary, fuel rations, etc.). c. Process: A “BACO-90” is initiated by the contractor (the company, usually HR), scanned and emailed to the Bundesagentur für Arbeit (BA) in Stuttgart. Fax submission only as a last resort!

For all detailed information search here: BACO-90-ZAV_Version May 2024.pdf

B. RESIDENT OF EUROPEAN UNION OR NATO-MEMBER (i.e., Contractor and Contractor Employee):

Due to the Installation Access Control System (IACS) the 577 card holder in the requiring activity, receiving services, will be responsible for completing and insuring the pass applicant has all of the required documents to obtain an Installation Pass (IP).

TEMPORARY BASE ACCESS OR CONTRACTS LESS THEN 90 DAYS IN DURATION:

Temporary pass issued if:

1. Contract period is less than 90 days

2. A favorable rating on the screening is not available for contract employee. Note: Once a favorable rating is received, the employee returns for issuance of a new pass for the total contract period requested in the original paperwork.

3. Required Documents:

i. 17 Page questionnaire AE 604-1B must be filled out entirely for it to be of any use to us (addresses, phone numbers, zip codes etc)

ii. Original copy of Passports/Reisepass/Personalausweis

iii. Original and copy of PGCC (Police Good Conduct Certificate)/(Fuehrungszeugnis)

iv. not older than one year or Security clearance (if applicable) obtained at the local court house

v. Copy of Work Pemit/Arbeitserlaubnis/Freizuegigkeitsbescheinigung

vi. Copy of DoD awarded contract showing performance period and location(s) access https://www.europeafrica.army.mil/contractor/ https://media.defense.gov/2018/Jul/26/2001947068/-1/-1/1/FAQS_JAN12.PDF https://media.defense.gov/2018/Jul/26/2001947068/-1/-1/1/FAQS_JAN12.PDF https://www.europeafrica.army.mil/Portals/19/Contractor/BACO-90-ZAV_Version%20May%202024.pdf?ver=nh9VSYhkyP9HfY5JQcx8lQ%3d%3d

Updated 26 Feb 21 Page 7 of 8

vii. AE FORM 190-16E Data Protection

viii. AE FORM 190-16K Passholder Responsibilities Acknowledgement

ix. AE FORM 190-16A Application for Installation Access

BASE ACCESS FOR CONTRACTS WITH A PERFORMANCE PERIOD OF MORE THAN 90 DAYS:

Mandatory Installation access procedures apply when contractors require access under this contract at least three (3) times per week for a period of at least 90 days in a 12-months period.

1. Procedures to receive an Installation Pass (IP) are as follows:

Required Documents:

x. 17 Page questionnaire AE 604-1B must be filled out entirely for it to be of any use to us (addresses, phone numbers, zip codes etc)

xi. Original copy of Passports/Reisepass/Personalausweis

xii. Original and copy of PGCC (Police Good Conduct Certificate)/(Fuehrungszeugnis)

xiii. not older than one year or Security clearance (if applicable) obtained at the local court house

xiv. Copy of Work Pemit/Arbeitserlaubnis/Freizuegigkeitsbescheinigung

xv. Copy of DoD awarded contract showing performance period and location(s) access

xvi. AE FORM 190-16E Data Protection

xvii. AE FORM 190-16K Passholder Responsibilities Acknowledgement

xviii. AE FORM 190-16A Application for Installation Access

END OF ACCESS PROCEDURES IN GERMANY

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with (insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program) citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option. Failure to comply with these requirements may result in withholding of final payment.

(g) Failure to comply with these requirements may result in withholding of final payment

ATTACHMENTS:

- Salient Characteristics 1

- Salient Characteristics 2

Attachments