RFQ Explanation.pdf
PDF 95 KB Posted
- Attached to
- Speech and Language Pathologist Services
- Solicitation number
- S-P09003-00017218
- Issued by
- Jackson County, Mcminnville City, Oregon
About this file
This is a Request for Quotes (RFQ) issued by the High Desert Education Service District (HDESD) in Redmond, Oregon, seeking qualified Speech Language Pathology providers to deliver services for its Early Intervention/Early Childhood Special Education (EI/ECSE) program. HDESD requires providers to conduct speech and language evaluations, provide direct therapy services, participate in eligibility determination and IEP/IFSP meetings, and deliver services in Madras and Warm Springs on an as-needed basis without guaranteed minimum hours. Services may be delivered in-person, virtually, or through a hybrid model, with flexible scheduling between 8:00 a.m. and 4:00 p.m., Monday through Friday. The RFQ was issued on June 11, 2026, with questions due by June 15, 2026, responses issued June 18, 2026, and quotes due by June 22, 2026 at 11:59 p.m. The Notice of Intent to Award is scheduled for June 24, 2026, with the contract term beginning July 1, 2026 and extending through June 30, 2027, renewable by mutual agreement. No site visits or bidders' conferences are mentioned in the documentation.
Vendors must hold current Oregon licensure as a Speech Language Pathologist, EI/ECSE ODE authorization, and professional liability insurance while meeting all applicable Oregon Department of Education requirements and passing criminal background checks. Quotes are evaluated based on relevant experience (30%), qualifications and licensure (35%), ability to meet service needs (15%), and cost (20%). Vendors must submit pricing for hourly rates for speech language therapy and evaluations, assessment reports, IFSP/IEP meeting attendance, travel costs if applicable, and other services, along with descriptions of any minimum service commitments or cancellation policies. No specific funding amounts or set-asides are identified in the RFQ. The procurement is being conducted through the OregonBuys platform, and HDESD reserves the right to reject any or all quotes and waive minor informalities in selecting the vendor providing the best value.
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| File | Type | Posted |
|---|---|---|
| NOI S-P09003-00017218.docx | DOCX document |
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Text version
REQUEST FOR QUOTES (RFQ)
RFQ Number:
HDESD-2026-SLP-001
RFQ Title:
Speech Language Pathology Services for Early Intervention/Early Childhood Special Education
(EI/ECSE)
Issuing Agency:
High Desert Education Service District (HDESD)
2804 SW 6th Street Redmond, Oregon 97756
Issue Date:
June 11th, 2026
Quote Due Date and Time:
June 22, 2026 @ 11:59pm
Procurement Contact:
Name: Jennifer Faircloth Title: Executive Director: Early Intervention/Early Childhood Special Education Email: jennifer.faircloth@hdesd.org
Phone: 541-312-1963
1. PURPOSE
High Desert Education Service District (HDESD) is seeking qualified providers to deliver Speech
Language Pathology services in support of its Early Intervention/Early Childhood Special
Education (EI/ECSE) program.
The purpose of this Request for Quotes is to identify qualified providers capable of providing high-quality speech and language services on an as-needed basis to support eligible children and families throughout the HDESD service region.
2. BACKGROUND
HDESD provides educational support services to school districts and early childhood programs throughout Central Oregon.
mailto:jennifer.faircloth@hdesd.org
Like many educational agencies throughout Oregon, HDESD continues to experience challenges recruiting and retaining qualified Speech Language Pathologists due to statewide workforce shortages.
HDESD has implemented various recruitment and retention strategies, including partnerships with higher education programs, professional organizations, internships, and workforce development initiatives. Despite these efforts, additional contracted support may be needed to ensure continuity of services for children receiving EI/ECSE services.
Services are needed in the following areas:
● Madras
● Warm Springs
3. SCOPE OF SERVICES
The selected provider may be asked to perform some or all of the following services:
Speech and Language Services
● Conduct speech and language evaluations and assessments.
● Participate in eligibility determination meetings.
● Develop recommendations and reports.
● Provide direct speech and language therapy services.
● Consult with families, educators, and service providers.
● Participate in Individualized Family Service Plan (IFSP) and Individualized Education
Program (IEP) meetings.
● Complete required documentation and service records.
● Maintain compliance with IDEA, ODE, and applicable state and federal regulations.
● Coordinate services with multidisciplinary teams.
Additional Qualifications Required
● Have an EI/ECSE ODE Authorization and perform the role of an EI/ECSE Specialist OR and
SLP.
● Have experience serving children ages birth through five.
● Have experience working in rural and geographically dispersed communities.
● Can provide services in historically difficult-to-staff locations, including Madras and
Warm Springs.
Service Delivery
Services may be provided:
☒ In Person
☒ Virtual
☒ Hybrid (In Person and Virtual)
Actual service needs will vary based on student enrollment, referrals, staffing levels, and program requirements.
HDESD does not guarantee a minimum number of hours.
4. MINIMUM QUALIFICATIONS
Vendors must:
● Hold EI/ECSE ODE authorization and perform the role of an EI/ECSE Specialist OR an SLP
● Hold current Oregon licensure as a Speech Language Pathologist.
● Meet all applicable Oregon Department of Education requirements.
● Pass all required criminal background checks.
● Maintain professional liability insurance.
● Demonstrate experience working with children in educational or early childhood settings.
5. CONTRACT TERM
Anticipated Contract Period:
July 1, 2026 – June 30, 2027
HDESD reserves the right to renew the contract for additional periods by mutual agreement.
6. VENDOR RESPONSE REQUIREMENTS
Please provide:
Company Information
Business Name:
Address:
Primary Contact:
Phone:
Email:
Qualifications and Experience
Describe your experience providing speech and language services to children birth through age five.
Describe your experience providing EI/ECSE specialists services.
Describe your experience serving EI/ECSE programs.
Describe your experience working in rural communities.
What is your availability to provide services Monday through Friday? Service hours may vary and can be scheduled anytime between 8:00 a.m. and 4:00 p.m.
7. PRICING
Please provide pricing for the following:
Service Rate
Speech Language Therapy (Hourly) $_____
Evaluations (Hourly) $_____
Assessment Reports $_____
Attend and run IFSP/IEP Meetings $_____
Travel (if applicable) $_____
Other Services $_____
Please describe any minimum service commitments or cancellation policies.
8. EVALUATION CRITERIA
Quotes will be evaluated based on:
Criteria Weight
Relevant Experience 30%
Qualifications and Licensure 35%
Ability to Meet Service Needs 15%
Cost 20%
HDESD reserves the right to request interviews, additional information, or clarification.
9. PROCUREMENT SCHEDULE
Activity Date
RFQ Issued 6/11/2026
Questions Due 6/15/2026
Responses Issued 6/18/2026
Quotes Due 6/22/2026
Notice of Intent to Award 6/24/2026
Contract Start 7/01/2026
10. TERMS AND CONDITIONS
HDESD reserves the right to reject any or all quotes, waive minor informalities, and determine the vendor that provides the best value to the district.
The selected vendor must comply with all applicable federal, state, and local laws and regulations.
11. SUBMISSION INSTRUCTIONS
Submit quotes electronically through:
OregonBuys
Subject Line:
RFQ HDESD-2026-SLP-001 – Speech Language Pathology and EI/ECSE Specialist
Quotes must be received no later than:
June 22, 2026 @ 11:59pm
Late submissions may not be considered.
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