RFQ Event #188 Administrative Documents.docx

Idaho Division of Liquor For the Idaho Department of Administration RFQ Event #188 Floor Mats, Dust Mops

1. Purpose The Idaho State Liquor Division (ISLD), through the Division of Purchasing (DOP) is requesting quotes for floor mats and dust mops, for rental service with regular mat and mop replacement. Quote must include the rental cost, launder, delivery, and pick up of all items in their fully burdened cost on Exhibit B Table one and Table two. As further detailed below.

The contact for this RFQ is:

Mark Ward, Division of Purchasing

(208) 332-1609 Mark.Ward@adm.idaho.gov

2. Background The Building Superintendent is responsible for providing maintenance services for the Idaho State Liquor Division in Boise, Idaho. In furtherance of these efforts, The Building Superintendent is seeking quotes from qualified vendors to provide floor mat and dust mop rental services.

2.1 Idaho State Liquor Division Facility

ISLD is a secure facility and requires all who enter the facility to sign in at the lobby and sign out when leaving the facility.

3. Site Inspection Vendors interested in performing an inspection must notify the ADM Manager or his designee by email no later than 5:00 p.m. (MT), one (1) business day prior to the date of the site inspection. The vendor will have a one (1) hour maximum time allotted to familiarize your company with the grounds. All interested vendors are strongly encouraged to conduct a site inspection, at their own expense. The written request must specify the name and title of each person who will be attending. A maximum of three (3) persons for each vendor interested will be allowed to attend. Request for Site Inspection must be submitted by 5:00 PM MT on Wednesday the 27th. Site Inspections must be performed by 4:00 PM MT on Thursday the 28th. Failure to attend the site inspection will in no way relieve a vendor from their performance or duties outlined herein.

The services will be performed at Idaho State Liquor Division at 1349 E. Beechcraft Ct. Boise, Idaho 83716. The contact for notification of site inspections is as follows:

Paul Smith | Building Superintendent Idaho State Liquor Division

Boise, ID 83716 Phone 208-947-9466 Main Office/Lobby Phone: 208-947-9400 paul.smith@liquor.idaho.gov

4. Timelines See IPRO POWERED by Luma

5. Specifications See Exhibit A The contractor will deliver entry mats and dust mops, FOB Destination, Boise, ID on an ongoing basis as described in Exhibit A, Specifications and Scope of Work. Facilities Services contact for delivery is:

Paul Smith | Building Superintendent Comment by Ray Homen: Added Paul's position to be the primary contact for setting up a delivery schedule. If the vendor needs in they can use the main office number or go to receiving if lobby is closed.

Phone: 208-947-9466 Main Office/Lobby Phone: 208-947-9400 Paul.smith@liquor.idaho.gov

6. BILLING PROCEDURE

Contractor must invoice AccountsPayable@liquor.idaho.gov on or before the 15th day of each month for work performed the prior month. Any invoices submitted incorrectly (any information mentioned below is missing) will be rejected until a corrected invoice has been submitted.

The invoice must include, but not be limited to:

1. Detailed form/checklist (must include at minimum: names of Contractor staff performing the work, work performed, and location the work was performed);

7. Invoice Number

Invoices and reports are to be submitted to:

Agency Contact: AccountsPayable@liquor.idaho.gov; cc ISLD Building Superintendent Agency Name: Idaho State Liquor Division Address: 1349 E. Beechcraft Ct., Boise, Idaho 83716

7. Award Basis and Term Award will be made to the responsive responsible vendor with the lowest Total Cost for Table one, as provided on Exhibit B, Price Sheet. Vendors must provide pricing for each line to be considered for an award.

The initial term of the resulting contract will be one (1) year. Upon mutual, written agreement, the Contract may be renewed, extended, or amended. The anticipated total Contract term is five (5) years.

8. Response Enter your TOTAL ANNUAL COST on Exhibit B, Price Sheet, and submit your quote via IPRO (IPRO POWERED BY LUMA) so that it is received at Division of Purchasing prior to the deadline.

Quotes must include all Required Submittal Items (See below).

Exhibit A – Scope of Work Exhibit B – Price Sheet Solicitation Instructions to Vendors Terms and Conditions State of Idaho Signature Page

Exhibit B – Price Sheet State of Idaho Signature Page

Exhibit A – Specifications and Scope of Work RFQ Event #188 Floor Mat, Dust Mop Rental Service

1. Rental and Replacement of Entryway Mats

1.1. Overview

This RFQ is for the ongoing rental and replacement of entryway mats and dust mops for the Idaho State Liquor Division Central Office and Distribution Center. After the initial delivery of entryway mats, the Contractor must pick up current mats and dust mops and replace them with clean mats and mops. Mats and Mops must always be laundered, clean and in good condition, including but not limited to no holes, frays, tears, or stains.

1.2. Mat Specifications

All mats delivered under this Contract must meet the following specifications:

1.2.1 Mat type: interior, wiper-scraper

1.2.2 Color: Charcoal or of similar color such as dark gray/slat gray (other colors including but not limited to tan, almond, red, blue, will not be considered)

1.2.3 The Contractor must provide all mat types, sizes, and quantities, in the Table in section 1.3.

1.2.4 The ISLD will accept the following sizes for the Active Scraper Mat and for one (1) of the Extraction Mats 3 x 4, 3 x 5, 3 x 6. The acceptable size for the larger Dust Mop is 48” to 60”.

1.3. Quantity and Size

1.4. Replacement Schedule

Mats and Mops must be replaced every week on Wednesday.

Exhibit B RFQ Event #188 Floor Mats and Dust Mops Rental Service Price Sheet

This Price Sheet must be submitted with your quote, electronically through IPRO POWERED by LUMA.

Name of Vendor: _____________________________________________________________

Table One Provide your TOTAL ANNUAL COST for Entry Mat and Dust Mop Rental Service, meeting the specifications outlined in Exhibit A, based on a weekly schedule. Your TOTAL ANNUAL COST must be fully burdened to include all costs associated with providing entry mat and dust mop rental services for all locations in Table 1.3. Using the quantities in exhibit A, bidders must submit a full burden cost.

Please list the size of the Active Scraper Mat that you are bidding on_________________________________ Please list the size of the Extraction Mat that you are bidding on ____________________________________ Please list the size of the larger Dust Mop and Frame you are bidding on______________________________

Company Name:

Contact Name/Phone:

Contact E-mail: