RFQ Entrance Gate Number Two.docx
DOCX document 13 MB Posted
- Attached to
- PWC Headlands Beach Automatic Gate Repair State and local contract opportunity
- Solicitation number
- SRC0000034461
- Issued by
- Lake County, Ohio
About this file
This document is a Request for Quotation (RFQ) issued by the Ohio Department of Natural Resources for Headlands Beach State Park, specifically seeking a replacement entrance gate for Gate Number Two. The project involves supplying and installing one 24' x 6' bi-parting swing gate to replace a damaged existing gate, with specifications requiring the new gate to match current exit gates and include wired LED lighting for visibility. The gate is to be delivered by November 21, 2025, with the contract term extending through June 30, 2026. Bidders are encouraged to conduct a site visit with Nick Reale at the park location prior to submitting a response, and the contract will be awarded to the lowest responsive and responsible bidder.
The procurement will be awarded on a line-item basis with F.O.B. destination terms, meaning the contractor bears all freight costs and loss risks until the state accepts the deliverable. Invoicing requires strict compliance with 11 specific documentation requirements, including submission directly to Financial Shared Services via email or mail, with mandatory elements such as the purchase order number, supplier details, itemized charges, and service completion date. No state sales tax will be applied, and any goods or services after June 30, 2026, will necessitate a new purchase order. The total project is located at Headlands Beach State Park in Mentor, Ohio, with a contact point of Nick Reale at 216-317-6246.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 3_ DAS Terms and Conditions.pdf | ||
| 4_Standard Affirmation & Disclosure Form_fillable PDF Form (1).pdf | ||
| OhioBuys+Fact+Sheet+for+Bidders_Suppliers.pdf | ||
| 1_Services Agreement Template (Non-Federal Funds)_for OhioBuys.docx | DOCX document |
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Text version
The Ohio Department of Natural Resources is requesting bids for: PWC Headlands Beach State Park Entrance Gate Replacement after accident damage Ordering Division and address: PWC Headlands Beach State Park 9601 Headlands Rd, Mentor, OH 44060 Specifications: Supply and install (1) 24' x 6' bi parting swing gate to replace the existing damaged gate. These entrance gates must match the current exit gates. Please provide wired LED lighting on gate to help park goers see the gate when it’s dark outside.
Delivery by November 21, 2025 Nick Reale 216-317-6246 Headlands Beach State Park 9601 Headlands Rd, Mentor, OH 44060 F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.
All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.
Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit: Nick Reale 216-317-6246 Headlands Beach State Park 9601 Headlands Rd, Mentor, OH 44060 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.
Bill to information:
Invoices Origin-DNR-472
All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are two options available to submit invoices to FSS:
· EMAIL the invoice to: invoices@ohio.gov
· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.
1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.
2. Supplier full name as it appears on your PO.
3. The Ship to and/or service facility name and full address
4. Unique invoice number
5. Date of service or date work was completed.
6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.
7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.
8. No State of Ohio sales tax
9. Remit to address must match our records for payment
10. This PO is only valid for the goods and/or services received through June 30, 2026.
11. Any goods/services received after June 30, 2026 will require a new PO.
All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.
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File details come from the government source that posted it. Updated .