RFQ - EMI Tents.docx

22 September 2026

REQUEST FOR QUOTATION (RFQ)

Purchase Request Reference: FY26 EMI Tents

Solicitation #: FA440726Q8008

Government Representatives: Jeremy Vasquez – Contracting Officer jeremy.vasquez@us.af.mil

(618) 256-9322

Tanner Rich – Contract Specialist tanner.rich.1@us.af.mil

(618) 256-1281

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This is a Request for Quotation (RFQ), numbered FA440726Q8008, and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

The 375th Contracting Squadron requires two (2) radio frequency (RF) shielded tents per the below specifications to ensure secure communications. This tent will allow 618 AOC to work in any alternate or contingency location without violating security requirements. This acquisition is being procured utilizing NAICS Code 314910, Textile Bag and Canvas Mills, Small Business Size Standard 500 Employees and PSC Code 8340, Tents and Tarpaulins. From this request for quotation, a single award will be made. This is a 100% Small Business Set-Aside. Please provide an offer for the products listed in the table below by: 12:30 P.M. CST 28 September 2026.

Award methodology used under this acquisition is Lowest Price Technically Acceptable (LPTA). First, the Government will rank quotes which conform to the requirements from lowest price to highest price. Next, the Government will evaluate the lowest priced offeror for technical acceptability as follows:

Technically Acceptable - quote meets all the requirements of the RFQ and its attachments. Technically Unacceptable - quote does not meet all the requirements of this RFQ and its attachments.

If the quote with the lowest price is determined technically acceptable, the Government will evaluate the offeror’s total aggregate price for completeness, reasonableness, and unbalanced pricing. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition). If the lowest priced quote is technically acceptable and the price is complete and reasonable, that offeror’s quote represents the best value to the Government and award will be made to that offeror. If the lowest priced quote is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with that offeror. If, after interchanges with that offeror, their quote is technically acceptable and remains the lowest priced, the delivery order will be awarded to that offeror. If the Government deems the quote not easily correctable, or if at any time it becomes other than the lowest priced quote, the next lowest priced quote will be evaluated for technical acceptability, followed by an analysis of their price to verify reasonableness and completeness. Interchanges will take place as necessary or deemed appropriate by the Government. This evaluation process will be repeated until reaching a technically acceptable quote, or until all quotes are evaluated.

The selection for the award will be made based on technical acceptance by the Government of the resultant quote and the Contracting Officer’s (CO) ability to deem pricing fair and reasonable. From this RFQ, a Firm-Fixed-Price (FFP), single award is anticipated.

Please use the subject line “RFQ FA440726Q8008 – FY26 EMI Tents” and include both Government representatives in all e-mail correspondence.

Description of Requirement:

The Government requires 2 EMI Tents per the table below:

GRAND TOTAL

If any of this is a Brand Name product then 375 Cons is requesting this or EQUAL.

The delivery address for the required products is 18 AF AMC TACC CCE, 402 SCOTT DR UNIT 2K1 CC, SCOTT AFB IL 62225-5303.

Offers (to include price quote and product description/specification sheet) are due no later than (NLT) 12:30 pm Central Time on Monday, 28 September 2026 via email to: tanner.rich.1@us.af.mil and jeremy.vasquez@us.af.mil. Questions are due NLT 2:00 pm CST on Thursday, 24 September 2026 via email to Jeremy Vasquez and Tanner Rich.

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. Contractor Name: __________________________________________________________________________

2. Contractor Address: ______________________________________________________________________________________________________________________________________________________

3. Point of Contact: ___________________________________________________________________________

4. Phone Number: ___________________________________________________________________________

5. Email Address: ___________________________________________________________________________

6. UEI Number: ___________________________________________________________________________

7. CAGE Code: ___________________________________________________________________________

8. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.): ___________________________________________________________________________

9. Offer Date and Expiration Date: ___________________________________________________________________________

10. GSA Contract Number: ___________________________________________________________________________

11. Proposed Payment Terms or Discount: ___________________________________________________________________________

12. Delivery Date: N/A

13. FOB: Destination

Ombudsman

a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Lisa A. Gross, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618- 299-0267, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

d. The ombudsman has no authority to render a decision that binds the agency.

e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Please see attachment 1: “Clauses and Provisions_FA440726Q8008” for list of clauses and provisions included in this solicitation.

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