RFQ.Trailer.Container.pdf

REQUEST FOR QUOTE BETWEEN

THE DEPARTMENT OF CORRECTION

AND

STATEWIDE VENDOR FOR TRAILER / CONTAINERS

1 INTRODUCTION

The following document will serve as a preliminary Request for Quote (RFQ) between the Massachusetts Department of Correction (DOC), a Division of the Executive Office of Public Safety & Security (EOPSS) and an authorized Statewide vendor for Trailer and or Containers on an as needed basis for outright purchasing.

The DOC is soliciting from Statewide vendors to provide tow-behind cargo trailers, tractor trailer box units (including refrigeration units), mobile office trailers, drop containers for both storage and temporary offices including but not limited to what is outlined within this document. This RFQ sets forth the basic scope and shall form the basis for the contract between the DOC and selected bidders.

This RFQ is restricted to bidders on STATEWIDE CONTRACT ONLY.

This RFQ does not commit the Commonwealth of Massachusetts or the DOC to execute a Statement of Work, pay any costs incurred in preparation of a response to this RFQ, or to procure or contract for products or services. The DOC reserves the right to accept or reject any and all proposals received as a result of this RFQ.

2 BACKGROUND

The Massachusetts Department of Correction is part of a larger criminal justice system in the Commonwealth that includes local and state police departments, county sheriffs, the criminal court system, the district attorneys and public defenders attached to the courts, and multiple correctional agencies that have been established at various times throughout the history of the Commonwealth by separate enabling statutes.

The Department of Correction is an agency consisting of 15 correctional facilities that currently house approximately 8,400 inmates with an operating budget of over 500 million dollars that includes over 5,000 employees. The Department services three unique populations within its facilities: Criminally Sentenced, Awaiting Trial/Detainees, and Civil Commitments.

The Department of Correction’s mission is to promote public safety by managing offenders while providing care and appropriate programming in preparation for successful reentry into the community.

Compensation Structure / Pricing Compensation will be based solely on the pricing information provided by the Bidder and accepted by the Department. The Department is looking for the “Best Value” response, which is timely, which supports the required performance outcomes, and which provides the greatest quantity of services at the highest quality. The Commonwealth and Department make no guarantee that any commodities or services will be purchased from any Contract resulting from this Bid.

Invoices and Payment Itemized invoices shall be sent to the proper office by the Contractor no later than 30 days after completion of services or receipt of goods. The Contractor’s invoices at a minimum shall include the following:

Name and address of Contractor

Telephone number, fax number, and e-mail contact address

Date of invoice and date of delivery

Name of Department contact person

Prompt payment discount terms

Valid Department of Correction Purchase Order number

3 LOCATIONS

Please Identify the locations you can or cannot delivery to the following locations:

Site Address Delivery

Yes No Milford Headquarters Milford, MA 01757 MCI-Norfolk Norfolk, MA 02056 MCI-Shirley Shirley, MA 01464 North Central Correctional Institution Gardner, MA 01440 Northeastern Correctional Center West Concord, MA 01742 Old Colony Correctional Center Bridgewater, MA 02324 Pondville Correctional Center Norfolk, MA 02056 Souza-Baranowski Correctional Center Lancaster, MA 01523 Boston Pre-Release Center Roslindale, MA 02131 Bridgewater State Hospital Bridgewater, MA 02324 Lemuel Shattuck Hospital Correctional Unit Jamaica Plain, MA 02130 MASAC at Plymouth Plymouth, MA 02360 Massachusetts Treatment Center Bridgewater, MA 02324 MCI-Cedar Junction South Walpole, MA 02071 MCI-Concord Concord, MA 01742 MCI-Framingham Framingham, MA 01701

4 SCOPE OF SERVICES / PRICING SHEETS

Please review the items as listed below for outright purchasing and provide catalogues and pricing for any additional accessories needed for the following items:

Trailer / Container Size

DROP CONTAINER

8’ x 10’ 8’ x 20’ 8’ x 40’

OFFICE TRAILERS

(Both wheeled and drop containers)

8’ x 10’ 8’ x 20’ 8’ x 40’

10’ x 10’ 10’ x 20’ 10’ x 40’

WHEELED TRAILERS

REFRIDGERATED

8’ x 20’

8’ x 40’

WHEELED TRAILERS

NOT REFREIDGERATED

8’ x 20’

8’ x 40’

TOWABLE CARGO TRAILERS

(Both Open and Closed)

Various sizes

These Trailers / Containers will be used for items to include but not be limited too, Material Storage, Equipment Storage, Temporary Offices, Food Storage and Record Storage.

Additional, requirements and or options needed for trailers / containers:

Stairs Double Door Lock Box Locks Side Door Shelves Ramps

The DOC will not process any payment for any hidden costs. The department is not responsible for and will not pay for any changes that are not accepted as part of this contract. You may attach a list of additional costs if there is not enough room here.

Description of ADDITIONAL Service Charges or Fees:

5 SINGLE POINT OF CONTACT

The Authorized Statewide Vendor will assign a single point of contact with respect to this RFQ. It is anticipated that the contact person will not change during the period the RFQ is in force. In the event that a change is necessary, the party requesting the change will provide prompt written notice to the other. In the event a change occurs because of a non-emergency, two-week written notice is required. For a change resulting from an emergency, prompt notice is required.

The Authorized Statewide Vendor contact person with respect to this RFQ is as follows:

Contact Name

Email

Phone

6 CERTIFICATION

The undersigned hereby represent that they are authorized to respond / execute this RFQ on behalf of their respective organizations.

Statewide Vendor Name (PRINT COMPANY NAME)

Authorized Signatory Name (PRINT NAME) Signature (SIGN HERE)

Title Date