RFQ.pdf

35th Contracting Squadron USAF Misawa Air Base, Japan

Request for Quote No. FA520523QB032, Annual Inspection and Testing Rescue Tools and Equipment

REQUEST FOR QUOTATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is FA520523QB032; this solicitation is a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through FAC 2023-06, DPN 20230609, and AFAC 2023-0505.

RESPONSE TIME:

Please send any responses NO LATER THAN 1500 on 31 July 2023 (JST)

Point of contact is, Aiyana Scott, Contract Manager, Telephone 3152268054, aiyana.scott.2@us.af.mil

Alternate POC is Joshue Madilar, Contracting Officer, Telephone 3152268050, joshue.madilar.1@us.af.mil

Please provide the following information:

Company Name:

CAGE Code: SAM UEI: TIN No.:

Prompt payment discount terms: Delivery Time:

Shipping Method:

Quote Expiration:

Name of Offeror:

Offeror Email: Offeror Phone:

Signature: Date:

Item No. Description Qty Unit Unit Price Extended Price

Non-personal Service - The contractor shall furnish all parts, labor, material, tools, equipment, and transportation to perform

Annual servicing and testing of rescue equipment listed in the Statement of Work

(SOW) to ensure National Fire Protection

Association (NFPA), AFOSH, and OSHA compliance IAW attached Statement of

Work (SOW).

1 LOT $ $

Total

Amount: $

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- Award will be made on an all-or-none basis to a fully qualified source that represents the best value to the government.

- Shipping & Travel cost must be included in the item price. Separate pricing for shipping &

Travel will not be accepted.

Prompt payment discount terms:

EVALUATION CRITERIA:

Evaluation of quotations will be completed in accordance with FAR 13.106-2. The Government will award the contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and represents the best value to the Government.

Evaluation Factors: Price (1), Past Performance (2), and Technical (3)

(1) Price:

Price will be evaluated based on reasonableness with competitive quotations or offers. Award will be made on the basis that an offeror’s quotation or offer provides the best value to the Government, all factors considered. If the lowest priced offer is received and has either adverse past performance or is found technically unacceptable, the next lowest received offeror will be evaluated for award. The lowest priced, technically acceptable offeror with no significant adverse past-performance will be considered for award.

(2) Past Performance:

The Contracting Officer shall consider price risk and supplier risk via the Supplier Performance Risk System (SPRS) as evaluation of the Quoter or Offeror’s performance. SPRS retrieves item, price, quality, delivery, and contractor information on contracts from Government reporting systems in order to develop risk assessments. Offerors or quotes without a risk assessment in SPRS shall not be considered favorably or unfavorably.

(3) Technical:

The technical evaluation factor will be made based on an offeror's ability to offer the requested items in terms of the provided specifications. The offeror shall submit the certifications listed in SOW 1.2 for 1) small engine (generators, saw, etc.), 2) Hurt Hydraulic, 3) Hurt eDraulic equipment and 4)

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Servicing Air Breathing Compressor. Additionally, 5) the certifications for Aerial Device Maintenance and Testing to meet NFPA standards.

(End of Paragraph)

Contractors must be actively registered with the System Award Management (SAM). Lack of registration in the SAM database will make an offeror ineligible for award. The Contractor is required to confirm on an annual basis that its information in the SAM database is accurate and complete at https://www.sam.gov/. (IAW FAR 52.232-33 Payment by Electronic Funds Transfer- System Award Management, Oct 18)

Contractors must be registered in Wide Area Work Flow (WAWF). The WAWF system is the method to electronically process vendor payment requests and receiving reports, at http://wawf.eb.mil/. (Authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports) https://www.sam.gov/ http://wawf.eb.mil/

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PROVISIONS/CLAUSES:

The following provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in. Clauses may be accessed electronically in full text through https://www.acquisition.gov/

By Reference

FAR Clause

52.203-3 Gratuities (Apr 1984) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) 52.203-17Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Jun 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-7 System for Award Management (Oct 2018) 52.204-13 System for Award Management Maintenance. (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-22 Alternative Line Item Proposal (Jan 2017) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023) 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Dec 2022) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Services (Mar 2023) 52.229-6 Taxes-Foreign Fixed-Price Contracts (Feb 2013) 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (Jun 2020) 52.232-1 Payments (Apr 1984) 52.232-8 Discounts for Prompt Payment (Feb 2002) 52.2032-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.233-3 Protest after Award (Aug 1996) 52.242-13 Bankruptcy (July 1995) 52.245-9 Subcontracts (Jun 2020) 52.246-15 Certificate of Conformance (Apr 1984) 52.246-16 Responsibility for Supplies (Apr 1984) 52.247-34 F.o.b. Destination (Nov 1991) 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) https://www.acquisition.gov/

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52.253-1 Computer Generated Forms (Jan 1991)

Full Text

FAR Clause

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ (End of clause)

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any DFARS (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

DFARS Clause

By Reference

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022) 252.203-7003 Agency Office of the Inspector General (Aug 2019) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7003 Disclosure of Information (Oct 2016) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) 252.225-7001 Buy American and Balance of Payments Program—Basic (Jan 2023) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7006 Wide Area WorkFlow Payment Instructions (Jan 2023)

Full Text

252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (Dec

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2019)

(a) Definitions. As used in this provision, “covered defense telecommunications equipment or services” has the meaning provided in the clause 252.204-7018 , Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov/) for entities excluded from receiving federal awards for “covered defense telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

252.204-7024 Notice on the Use of the Supplier Performance Risk System (Mar 2023)

(a) Definitions. As used in this provision—

“Item risk” means the probability that a product, based on intended use, will introduce performance risk resulting in safety issues, mission degradation, or monetary loss.

“Price risk” means a measure of whether a proposed price for a product or service is consistent with historical prices paid for that item or service.

“Supplier risk” means the probability that an award may subject the procurement to the risk of unsuccessful performance or to supply chain risk (see Defense Federal Acquisition Regulation Supplement 239.7301).

(b) The Supplier Performance Risk System (SPRS), available at https://piee.eb.mil/, will be used in the evaluation of the Quoter or Offeror’s performance. SPRS retrieves item, price, quality, delivery, and contractor information on contracts from Government reporting systems in order to develop risk assessments.

(c) The Contracting Officer will consider SPRS risk assessments during the evaluation of quotations or offers received in response to this solicitation as follows:

(1) Item risk will be considered to determine whether the procurement represents a high performance risk to the Government.

(2) Price risk will be considered in determining if a proposed price is consistent with historical prices paid for a product or a service or otherwise creates a risk to the Government.

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(3) Supplier risk, including but not limited to quality and delivery, will be considered to assess the risk of unsuccessful performance and supply chain risk.

(d) SPRS risk assessments are generated daily. Quoters or Offerors are able to access their risk assessments by following the access instructions in the SPRS user's guide available at https://www.sprs.csd.disa.mil/reference.htm. Quoters and Offerors are granted access to SPRS for their own risk assessment classifications only. SPRS reporting procedures and risk assessment methodology are detailed in the SPRS user's guide. The method to challenge a rating generated by SPRS is also provided in the user's guide. SPRS evaluation criteria are available at https://www.sprs.csd.disa.mil/pdf/SPRS_DataEvaluationCriteria.pdf.

(e) The Contracting Officer may consider any other available and relevant information when evaluating a quotation or an offer.

(End of provision)

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AFFARS Clause

5352.242-9000 Contractor Access to Air Force Installations (Oct 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, Japanese Compulsory Insurance (JCI), and valid road tax, to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16- 1405, Air Force Personnel Security Program, citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

5352.201-9101 PACAF Ombudsman (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the

Page 10 of authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), 25 E Street, Suite B-100, JBPH-H, HI 86853- 5427, Phone: (808) 449-8569, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachment:

1. Statement of Work (SOW)