RFQ.pdf

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(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as an RFQ.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02.

(iv) This procurement is set aside for small businesses. The NAICS codes are 561720 and 561730 the Small Business Size Standards are $19.5 and $8, respectively.

(v) Schedule of Items/Price Schedule

Project Description: ___________________________________________________________

Vendor Name: __________________________________Vendor UEI:___________________

Base Year: June 15, 2023 through April 30, 2024

Item Description Unit of Measure

Estimated Quantity

Unit Price Cost Per Year

001 Janitorial services Month 12 002 Capret Cleaning EA 2 003 Office Window Clean EA 2 004 Deep Clean Bunkhouse EA 6 005 Ground Keeping Month 5

Option Year 1: May 1, 2024 through April 30, 2025

Item Description Unit of Measure

Estimated Quantity

Unit Price Cost Per Year

001 Janitorial services Month 12 002 Carpet Cleaning EA 2 003 Office Window Clean EA 2

005 Ground Keeping Month 6

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Option Year 2: May 1, 2025 through April 30, 2026

Item Description Unit of Measure

Estimated Quantity

Unit Price Cost Per Year

001 Janitorial services Month 12 002 Carpet Cleaning EA 2 003 Office Window Clean EA 2

005 Ground Keeping Month 6

(vi) Description of Requirement (including a list of any attachments)

C.1 General Requirements:

The purpose of this contract is to provide janitorial services and lawn care to Paonia Ranger District Facilities including the office and bunkhouse. The site of work is:

Paonia Ranger District office located at 403 N. Rio Grande Ave., Paonia, CO 81428 117 Bunkhouse located at 117 Clark Ave., Paonia, CO 81428 119 Bunkhouse located at 119 Clark Ave., Paonia, CO 81428 121 Bunkhouse located at 121 Clark Ave., Paonia, CO 81428

Office includes the following:

• Approximately 2,518 square feet of floor space

• 2 restrooms o 2 toilets o 2 sinks

• Break room/kitchen o 1 sink

• Approximately 17,500 square feet of grass

• Approximately 5,100 square feet of Xeriscape Island and non-grass landscape

117 Bunkhouse includes the following:

• Approximately 900 square feet of floor space

• 1 restroom o 1 toilet o 1 sink o 1 shower/ bath

• kitchen o 1 sink o 1stove o 1 refrigerator

• 3 bedrooms

• Approximately 3,500 square feet of grass

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119 Bunkhouse includes the following:

• Approximately 700 square feet of floor space

• 1 restroom o 1 toilet o 1 sink o 1 shower/ bath

• kitchen o 1stove o 1 refrigerator

• 2 bedrooms

121 Bunkhouse includes the following:

• Approximately 700 square feet of floor space

• 1 restroom o 1 toilet, o 1 shower/ bath

• kitchen o 1stove o 1 refrigerator

• 2 bedrooms

The Contractor shall furnish all equipment, transportation, labor, supervision, insurance, and supplies (except as specified herein as Government furnished) for the performance of this contract. Standard janitorial practices and proper use of cleaning materials and equipment are required.

NOTE: ALL notifications and reports are required to be in writing.

C.2 Hours of Operation:

All janitorial services shall be performed between the hours of 6:00 PM on Friday and 7:00 AM on Monday morning, local time.

All lawn care services can be performed at any time, weekdays, or weekends between 7:00 AM and 8:00 PM. Lawn care and ground keeping is to begin May 1st through October 31st.

Bunkhouse deep cleaning performance time period shall be agreed upon in writing by the CO and Contractor. Twice a year, once in the Spring and once in the Fall.

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Window washing and Carpet Cleaning shall be scheduled in writing and performed on the weekends. Contractor must have COR or CO approval in writing 48 hours in advance of such planned work. Twice a year, once in the Spring and once in the Fall.

No work will be performed on Federal holidays without prior approval in writing of the Contracting Officer (CO). In the event services are not provided or required because the facility is closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., the CO shall either:

1. Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

2. Forego the work and reduce payment due to the Contractor for work not performed.

The deduction rate in dollars per day shall be equal to the “per month” fixed price divided by 22 days per month and then multiplied by the number of days services were not provided. Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or

3. Reschedule the work on day(s) satisfactory to both parties.

4. Federal Holidays

Except as noted in the Schedule of Work or hours of Operation, work will not be required on the following federal government holidays, nor on holidays observed in lieu thereof:

New Year’s Day Martin Luther King Jr. Day Presidents’ Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Juneteenth

C.3 Supervisory Personnel. The Contractor shall designate an on-site supervisor who shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for performance of work. An equally qualified alternate supervisor shall be provided to act on behalf of the supervisor during his/her absence. The supervisor and alternate shall be designated as key personnel and be able to read, write, speak, and understand English, and have full authority to act for the Contractor. The Contractor shall provide the telephone number of the supervisor and alternate to the CO within ten calendar days after award of the contract. The Contractor shall immediately notify the Contracting Officer’s Representative (COR) and CO in writing when a decision to terminate an employee has been made. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee who the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or Government owned property.

C.4 Government Furnished Property:

The Government shall deliver to the Contractor equipment, materials, supplies, property, and/or services (hereinafter referred to as "Government-Furnished- Property") listed below at the work

1240LQ23Q0057, Paonia Janitorial and Lawn Care Page 5 of 36 site prior to work commencing. As supplies need replenishing, the Contractor shall notify the Contracting Officer's Representative (COR) in writing no less than two (2) weeks in advance so needed items can be ordered. The Government will furnish the following items:

• Dumpster/trash container

• A storage area for both Contractor and Government supplied equipment and materials.

• The following supplies will be provided by the Government:

o liquid hand soap o toilet paper o paper towels o brooms, mops, mop heads, mop buckets, and dust pans o various sizes of trash can liners o light bulbs, fluorescent tubes, and starters

• Keys are considered Government Property and shall be signed for and returned upon completion or termination of the contract. Lost keys are the responsibility of the Contractor.

C.5 Contractor-Furnished Property:

The Contractor shall furnish all equipment, material, and supplies necessary, except as noted in Government Furnished Property, to perform the tasks specified in this contract. The Government will approve prior to use all cleaning materials and equipment utilized by the Contractor to ensure that they do not harm, cause permanent damage to Government property or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials. The Contractor shall utilize products and materials made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. The Contractor shall utilize products and materials with minimal or no scent, so there will be no negative reaction to the product by Agency employees.

The Contractor shall not use any materials which the CO determines does not meet the requirements established by applicable Federal specifications and standards. Material Safety Data Sheets (MSDS) are required for all cleaning compounds and products used to perform the tasks specified in this contract.

C.6 Fire Prevention and Security:

The Contractor is responsible for ensuring security of Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage during the performance of this contract.

A. Fire Prevention: The Contractor shall, at all times, keep janitor storage area neat, clean, and free from odors and fumes. All chemical and combustible items shall be stored in proper containers. All trash shall be placed in the dumpsters. Trash shall not be stored in the janitor closets.

Smoking is prohibited inside the building. Smoking is allowed in designated outdoor areas only.

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B. Building Security: The Contractor and his/her employees shall check all windows and doors to make sure they are locked prior to leaving the premises. The contractor will be responsible for maintaining building security during the hours the building is occupied due to Contractor operations.

The Contractor shall announce their arrival and departure to employees who may be occupying the building. Doors shall be left locked unless otherwise instructed. If employees are working during cleaning hours, contractor shall still perform cleaning operations. Request approval of employee to vacuum in the area.

Only the Contractor’s employees are allowed in the building or on the job site. The Contractor is prohibited from opening locked areas to permit entrance of persons other than the Contractor’s employees.

C.7 Circumstances to Be Reported:

The Contractor shall report in writing to the CO within 48 hours any circumstances of needed repairs of the facility or unusual soiling of an area which may affect the performance of work and/or create unhealthy or hazardous conditions. The Contractor shall report to the CO, police, and/or fire department any instances of fire, accidents, vandalism, attempted break-ins, signs of attempted break-ins, and suspicious persons, within one hour of finding the occurrence.

C.8 Key Control.

The Contractor will be issued keys by the Government for office access at the time of contract award.

There is a single key to access the office building and fleet yard where dumpsters are located. No keys shall be duplicated unless authorized in writing by the COR. The supervisor shall issue keys to Contractor employees and be responsible for their return.

Bunkhouses are locked. Contractors will need to arrange a time with the COR or Agency Representative to access each site when performing deep cleans of the bunkhouse.

The Contractor shall report the occurrence of a lost key immediately to the COR. The Contractor shall be required to replace or to reimburse the Government for replacement as a result of the Contractor losing keys.

The Contractor shall prohibit the use of keys and access codes issued by the Government by any persons other than the Contractor’s employees. The Contractor’s employees shall prohibit entrance to the building by other than Contract employees engaged in the performance of contract related work.

C.9 Property and Personal Damage.

The Contractor shall be responsible for all damage to property and to persons, including third parties that occur as a result of his or his agent’s or employee’s fault or negligence. The term “third parties” is constructed to include employees of the Government. This includes damage to duplex outlets, corner base molding and knocking parts off cubicle furniture. At their own expense, Contractor shall repair any damage, returning damaged item to original condition.

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C.10 Plans:

A. Safety and Accident Prevention Plan – The written Plan should be available to all employees and subcontractors working on the contract. The Plan, at a minimum, should include the following:

1. The name of the responsible supervisor or contact and pertinent phone number(s), including after-hours contact numbers).

2. A list of chemicals and/or products, including manufacturer names or the brand names, to be used during the performance of work under this contract, the intended use of each of these materials or products, any potential hazards that may be associated with the use each product, and Material Safety Data Sheets (MSDS) for each of these products.

3. A description of work to be performed and any potential hazards that may be associated with the performance of that work.

4. Personal Protective Equipment required for the work under the contract.

5. Training schedule.

6. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract.

7. Emergency Response Plan: Communication issues and locations of the nearest medical facilities to the job site. Include accident reporting procedures, first aid procedures, emergency phone numbers, and reporting instructions for ambulance, hospital, physician, fire, and/or police response.

8. Product Use and Cleaning Guides defining standard operating procedures and/or instructions for the proper use, storage, and disposal of the cleaning products, and proper operation of equipment.

9. Proper procedures for the storage of hazardous materials in conformance with good housekeeping practices, the National Fire Prevention Association (NFPA) Code, and applicable federal and municipal regulations. Must also define proper procedures for the identification and disposal of hazardous wastes in accordance with Federal RCRA regulations and the District of Columbia Municipal Regulations (DCMR), Title 20, Subpart E prior to use with personnel.

10. Appropriate OSHA requirements for the type of work under the contract

B. Quality Control Program -The Contractor shall establish a written Quality Control Program to ensure the requirements of the contract are met. The QCP shall be submitted to the CO with 7 calendar days of notice of award. Any amendments shall be submitted to the CO for approval at least ten days prior to their proposed implementation. The quality control program shall, at a minimum, include:

1. An internal inspection system covering all the services performed including a checklist that will specify areas to be inspected by Contractor personnel on both a scheduled or unscheduled basis and individual(s) responsible for quality control.

2. A method for identifying deficiencies in the quality of services performed and for proposing any corrective action to be taken.

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3. A method for ensuring all keys issued to the Contractor by the Government are not lost, misplaced, and are not used by unauthorized persons.

4. A file of all inspections conducted by the Contractor and the corrective actions taken.

This documentation shall be made available to the Contracting Officer Representative for review upon request.

C. Operating Plan. Shall be submitted to the CO within 7 calendar days of notice of award, and annually with notice of exercising option year thereafter, the Contractor shall submit to the CO an Operating Plan with a schedule of all services to be performed. The Schedule shall indicate the time of day, the type of work to be performed and its frequency of performance (daily, weekly, monthly, quarterly, semi-annually, annually), the areas to be worked, and the estimated time to complete the work in each area. The Operating Plan shall also include a list of all cleaning supplies to be used, subject to the COR approval. The list shall identify which products are USDA-designated biobased products. (See FAR 52.223-2 of this contract). The Contractor shall notify the COR in writing at least 14 calendar days prior to the intended use of any chemicals which include a Safety Data Sheet (SDS), all of which are subject to the approval by the COR.

The Contractor shall be directly responsible for instructing employees in utility conservation practices. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor employees. Lights shall be used only in areas at the time when work is being performed. Water faucets or valves shall be turned off after the required usage is complete. Windows shall be closed, and lights and fans turned off when not in use. Government telephones shall not be used for personal reason, or for any toll or long-distance calls. The Contractor shall notify the COR in writing within 48 hours, whenever a building deficiency is identified (e.g., chemical spill, leaking pipe, stopped up sink, power outage, doors or other equipment that appear to be working improperly) and post as out of order.

It is the responsibility of the Contractor to ensure that the storage area is kept clean, free of unpleasant smells, and neat and orderly at all times.

It is the responsibility of the Contractor to ensure that all articles of possible personal or monetary value found by the Contractor’s employees are turned into the COR.

It is the responsibility of the Contractor to secure the building upon completion of work and close and lock entry gates.

The contractor shall be liable for any damage to Government property other than normal wear and tear which occurs during time on the job.

D. Biobased Product and Environmental Plan - The US Forest Service requires the use of environmentally preferable products and services in order to comply with federally mandated programs. USDA’s Affirmative Procurement Program promotes energy-efficiency, water conservation, and the acquisition of environmentally preferable products and services. In its acquisitions, USDA will support federal “green purchasing”

1240LQ23Q0057, Paonia Janitorial and Lawn Care Page 9 of 36 principles in the acquisition of products and services that are environmentally preferable or that are biobased content products and services. See FAR 52.223-1 and 52.223-2 included in this contract. All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment shall operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

Inoperable equipment is not cause for cleaning work not to be performed. The Contractor shall furnish and use beater bar type vacuums for carpeted floors.

E. Personnel List– Provide a designation of the on-site supervisor and keep current a written list of the names of all Contractors’ employees performing services under this contract and their work schedules.

Background Checks. Background checks are required to comply with Presidential Directive HSPD-12 that requires “for unescorted entry into a Federal facility, the individual will have a background investigation on file.” The contractor shall promptly, within five calendar days of employee being selected for work on this contract, furnish the Contracting Officer a complete list of the name, address, social security number, date of birth, and work phone of each employee engaged in the performance of this contract.

The information will be used to perform a background check on each employee. The government may require additional data to establish the identity of each employee having access to Government buildings or facilities at this location. In the event of a change in employees, the Contractor shall inform the Contracting Officer promptly of the change, normally within five calendar days, after the new employee hire or employee dismissal.

C.11 Specific Janitorial Tasks - Quality and Performance Standards The Contractor through innovation, technology, or other means, shall perform the work in this contract at frequencies necessary to meet the quality and performance standards. Evaluations of the Contractor’s work will be based on these standards and shall be conducted by the COR as close to the time that the cleaning tasks are completed.

Listed below are the specific tasks and the performance standards the Contractor is required to meet in this contract:

A. Restrooms: Shall be cleaned weekly with a disinfectant cleaner. Fixtures, metal chrome surfaces, doorplates, washbasins, mirrors, shelving, toilets, and dispensers shall maintain a high level of luster, if applicable, and be free of dust, mold, mildew, streaks, rust, and encrustation. Toilet bowls shall be cleaned as far into the trap as possible and under the inside rim. Removal of stains with soap grit or grit cake is allowed; however, the use of toilet bowl cleaners, acids, or strong alkalis which tend to damage glaze shall not be allowed. Cleaning shall include the seat, base/interior/exterior of bowl, flush valve, and polishing pipe. Maintain traps free from odor. Doors, vents, sills, and walls shall be free of dust, dirt, and graffiti. Restroom supplies, including paper towels, toilet paper, and liquid hand soap, shall be replenished as needed to maintain an adequate supply at all

1240LQ23Q0057, Paonia Janitorial and Lawn Care Page 10 of 36 times. Restrooms shall be free of discarded material and waste receptacles shall be emptied. Trash shall be collected weekly and put into government provided dumpster.

Waste receptacles shall be lined and kept relatively free of trash, dirt, stains, and debris.

Flooring, base molding, and walls shall be free of dirt, debris, all types of marks, and foreign matter. All flooring shall be maintained to Industry Standards, to include wet mopping, re-waxing, buffing, or auto-scrubbing, etc. as necessary.

Performance Standard: Fixtures shall be free of smudges, marks, spots, or unsightly discoloration. Toilet bowls shall be de-scaled, and the entire surface shall be free from streaks, stains, scale, scum, urine deposits, and rust stains. Floors shall be free of visible loose dirt or streaks, scuff marks, heel marks, other stains and discoloration, and mop strings. Corners, crevices, moldings, and ledges shall be free of all dust and dirt. The least amount of water, soap solution, or water cleaner solution required to remove dirt and rinse floors shall be used. Flooding of floors shall be avoided at all times. Surfaces shall be left dry. Sufficient supplies shall be provided to meet usage.

Performance Measurement: The Government will inspect restrooms on a random basis.

Upon notification by the COR, the Contractor shall correct any performance deficiency during the next scheduled cleaning. Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating (CPAR).

B. Office space (including main office and conference rooms): Shall be free of obvious surface dust, dirt, debris, carpet stains, (with the exception of current/existing stains, to be documented at time of award), trash, streaks, and smudges, and present an overall appearance of cleanliness. Horizontal and vertical surfaces less than 70 inches high will be free of obvious dust, dirt, oil spots, or smudged surfaces, to include interior cubical and hallway/meeting room windows. Vertical surfaces include walls, door jambs, handrails, bathroom grates, etc. Desks with excessive papers, computers and keyboards will not be dusted. Trash shall be removed weekly from employee work areas. Trash shall be collected from work areas and put into government provided dumpster. Trash containers shall be lined and kept relatively free of dirt, stains, and debris. Communal recycle bins located on the north side office building by the back door shall be emptied and taken to the North Fork Transfer Station when full. Recycling consists of office paper, glass, plastic, aluminum, and cardboard. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Carpets and rugs shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. Vacuuming and spot cleaning will be done at a frequency that will protect the integrity of the carpet and prolong wear. There are to be no areas of deterioration or fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Cleaned area of carpets and rugs should reasonably blend with surrounding carpet. Carpets shall be dried within 24 hours to prevent mold growth. All flooring shall be maintained to Industry Standards, to include re-waxing, buffing, or auto-scrubbing, etc. as necessary. Burned out lights will be replaced as they burn out.

Performance Standard: Furniture shall be free of visible dust and trash cans shall be emptied weekly. Carpeted areas and molding shall be clean and free of dust balls, visible dirt, and other debris.

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Performance Measurement: The Government will inspect office space on a random basis.

C. Main lobby, entrance ways, and hallways (including all flooring): shall be free of obvious surface dust, dirt, debris, carpet stains, trash, streaks, and smudges, and present an overall appearance of cleanliness. Horizontal and vertical surfaces less than 70 inches will be free of obvious dust, dirt, oil spots, or smudged surfaces. Vertical surfaces include walls, door jambs, handrails, bathroom grates, etc.) Assure that walls, baseboards, glass, and other surfaces remain free of spots, residue, and marks. Wood doors and other wood surfaces shall be free of obvious dirt, stains, and streaks. Metal doorknobs, push bars, thresholds, kick plates, railings, and other metal surfaces shall be free of obvious dirt, stains, and streaks. Counters, railings, grilles, fire apparatus, doors, corners, crevices, moldings, and ledges within approximately 70 inches from the floor shall be dusted.

Carpets and rugs shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Vacuuming will be done at a frequency that will protect the integrity of the carpet and prolong wear. There are to be no areas of deterioration of fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Cleaned area of carpets and rugs should reasonably blend with surrounding carpet. Carpets shall be dried within 24 hours to prevent mold growth. Trash shall be collected and put into government provided dumpster.

Trash containers shall be lined and kept relatively free of trash, dirt, stains, and debris.

Interior and exterior windows/glass will be clean and free of obvious dirt, dust, grime, streaks, cloudiness, and smudges. Surrounding and adjacent areas shall be free of standing water, drips, or watermarks.

Performance Standard: Furniture shall be free of visible dust and smudges and trash cans shall be emptied weekly. Corners, crevices, moldings, and ledges shall be free of all dust.

Carpets shall be vacuum cleaned and free of dust balls, dirt, and other debris. All glass shall be clean and free of dirt, grime, dust, streaks, watermarks, and spots and shall not be cloudy. Thresholds shall be clean and free of oils, grease, dirt, and grime. Washed glass shall be clean and free of dirt, grime, streaks, and excessive moisture and shall not be cloudy. Window sashes, sills, woodwork, and other surrounding interior glass shall be wiped free of drippings and other watermarks.

Performance Measurement: The Government will inspect the main lobby, hallways, and entrance ways on a random basis. Upon notification by the COR, the Contractor shall correct any performance deficiency during the next scheduled cleaning. Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating

(CPAR).

D. High cleaning surfaces above 70 inches: Shall be cleaned free of obvious dust and cobwebs no less than quarterly. This does not include removal of vents, tiles, or fixtures for accomplish high cleaning.

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Performance Standard: Surfaces shall be clean and free of dust.

Performance Measurement: The Government will inspect these high cleaning surfaces on a random basis. Upon notification by the COR, the Contractor shall correct any performance deficiency during the next scheduled cleaning. Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating (CPAR).

E. “Kitchen”/Break Room area: Shall be free of obvious dirt debris and extraneous matter. Trash shall be collected weekly and put into government provided dumpster. Trash containers shall be lined and kept relatively free of trash, dirt, stains, and debris. Counter and sink surfaces shall be cleaned weekly with a disinfectant cleaner. Surfaces shall maintain a high level of luster, if applicable, and be free of dust, mold, mildew, streaks, rust, and encrustation. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Flooring shall be free of dirt, debris, and foreign matter, damp mopped as the only method of wet cleaning, using disinfectant cleaner.

Performance Standard: Floors shall be clean and free of trash and foreign matter with no dust or dirt left in corners, crevices, molding, and ledges, and be free of streaks, mop strand marks, and skipped areas.

Performance Measurement: The Government will inspect the kitchen area on a random basis. Upon notification by the COR, the Contractor shall correct any performance deficiency during the next scheduled cleaning. Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating (CPAR).

F. Carpet Cleaning (2 times per year): Schedule for carpet cleaning shall be approved in advance in writing by the COR. All carpet areas shall be shampooed with a commercial machine leaving them free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. There are to be no areas of deterioration or fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Cleaned area of carpets and rugs should reasonably blend with surrounding carpet. Carpets shall be dried within 24 hours to prevent mold growth. Carpet cleaner solution should leave a minimal scent so as not to trigger reactions in scent-sensitive employees.

Performance Standard: Carpets shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material.

Performance Measurement: The Government will inspect carpets after each cleaning.

Upon notification by the COR, the Contractor shall correct any performance deficiency within 5 business days.

G. Exterior Window Cleaning (2 times per year): Schedule for window cleaning shall be approved in advance by the COR. Windows shall be free of dirt, smudges, and streaks.

A cleaner made for removing heavy mineral deposits with a sealant is recommended due for the windows that are hit by the sprinkler system.

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Performance Standard: Windows shall be free of dirt, smudges, and streaks.

Performance Measurement: The Government will inspect windows after each cleaning.

The Contractor shall correct any performance deficiency within one day of notification by the COR.

H. Interior Window Cleaning (2 times per year): Schedule for window cleaning shall be approved in advance by the COR. Windows shall be free of dirt, smudges, and streaks.

Performance Standard: Windows shall be free of dirt, smudges, and streaks.

Performance Measurement: The Government will inspect windows after each cleaning.

The Contractor shall correct any performance deficiency within one day of notification by the COR.

C.12 Specific Bunkhouse Deep Cleaning Tasks - Quality and Performance Standards contract at frequencies necessary to meet the quality and performance standards. Evaluations of the Contractor’s work will be based on these standards and shall be conducted by the COR as close to the time that ground keeping tasks are completed. Twice per year, once in spring and once in fall.

A. Restrooms Shall be cleaned with a disinfectant cleaner. Fixtures, metal chrome surfaces, doorplates, washbasins, mirrors, shelving, toilets, and dispensers shall maintain a high level of luster, if applicable, and be free of dust, mold, mildew, streaks, rust, and encrustation. Toilet bowls shall be cleaned as far into the trap as possible and under the inside rim. Removal of stains with soap grit or grit cake is allowed; however, the use of toilet bowl cleaners, acids, or strong alkalis which tend to damage glaze shall not be allowed. Cleaning shall include the seat, base/interior/exterior of bowl, flush valve, and polishing pipe. Maintain traps free from odor.

Shower and bath should be cleaned to be free of all dust, mold, mildew, streaks, rust, and encrustation. All walls, window, and ceiling of showers are to be free of dust, cobwebs, mold, mildew, and removable stains. If stains cannot be removed by cleaning COR must be notified for refinishing/ painting. Doors, vents, sills, and walls shall be free of dust, dirt, and graffiti.

Flooring, base molding, and walls shall be free of dirt, debris, all types of marks, and foreign matter. All flooring shall be maintained to Industry Standards, to include wet mopping, re-waxing, buffing, or auto-scrubbing, etc. as necessary. Interior and exterior windows/glass will be cleaned and free of obvious dirt, dust, grime, streaks, cloudiness, and smudges.

Performance Standard: Fixtures shall be free of smudges, marks, spots, or unsightly discoloration. Toilet bowls shall be de-scaled, and the entire surface shall be free from streaks, stains, scale, scum, urine deposits, and rust stains. Floors shall be free of visible

1240LQ23Q0057, Paonia Janitorial and Lawn Care Page 14 of 36 loose dirt or streaks, scuff marks, heel marks, other stains and discoloration, and mop strings. Corners, crevices, moldings, and ledges shall be free of all dust and dirt. Flooding of floors shall be always avoided. Surfaces shall be left dry. Shower/ bath shall be free of all mold, mildew, stains, and streaking and left dry. Windows shall be clean and free of smudges and streaks and left dry.

Performance Measurement: The Government will inspect restrooms upon completion.

B. Living Room and Bedrooms

Shall be free of obvious surface dust, dirt, debris, cobwebs, stains, trash, streaks, and smudges, and present an overall appearance of cleanliness. Horizontal and vertical surfaces will be free of obvious dust, dirt, oil spots, or smudged surfaces. Vertical surfaces include walls, door jambs, handrails, baseboard molding and crown molding. Horizontal surfaces include floor and ceiling.

Wood and linoleum floors shall be scrubbed with suitable cleaning agents. Assure that walls, baseboards, glass, and other surfaces remain free of spots, residue, and marks. Wood and painted doors and other wood surfaces shall be free of obvious dirt, stains, and streaks. Metal doorknobs, push bars, thresholds, kick plates, railings, and other metal surfaces shall be free of obvious dirt, stains, and streaks. Counters, railings, grilles, fire apparatus, doors, corners, crevices, moldings, and ledges shall be dusted. Carpets and rugs shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Furniture that is present shall be vacuumed and free of dust upon, around, and under the item. Interior and exterior windows/glass will be cleaned and free of obvious dirt, dust, grime, streaks, cloudiness, and smudges.

Performance Standard: Furniture shall be free of visible dust and smudges. Corners, crevices, moldings, and ledges shall be free of all dust. Floors shall be vacuum cleaned and free of dust balls, dirt, and other debris. All glass shall be clean and free of dirt, grime, dust, streaks, watermarks, and spots and shall not be cloudy. Thresholds shall be clean and free of oils, grease, dirt, and grime. Washed glass shall be clean and free of dirt, grime, streaks, and excessive moisture and shall not be cloudy. Window sashes, sills, woodwork, and other surrounding interior glass shall be wiped free of drippings and other watermarks.

Performance Measurement: The Government will inspect upon completion. Upon notification by the COR, the Contractor shall correct any performance deficiency during the next scheduled cleaning. Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating (CPAR)

C. Kitchen

Shall be free of obvious dirt debris and extraneous matter. Surfaces, including countertops, exterior and interior of cabinets and drawers, floor, walls, and ceiling shall maintain a high level of luster, if applicable, and be free of dust, mold, mildew, streaks, rust, and encrustation.

Flooring, base molding, and walls shall be free of dirt, debris, all types of marks, and foreign

1240LQ23Q0057, Paonia Janitorial and Lawn Care Page 15 of 36 matter. Flooring shall be free of dirt, debris, and foreign matter, damp mopped and scrubbed, using disinfectant cleaner. Stove and oven shall be free of grease and food residue. Microwave oven shall have all exterior and interior surfaces cleaned of dirt, grease, food residue, mold and mildew. Refrigerator including freezer shall be cleaned of all food residue, mold, mildew, and streaks. Areas behind and under appliances should be clean of dirt, dust, mold, mildew, food residue and grease. Windows and window sashes and moldings shall be clean of dirt, dust, food residue, mold and mildew. Table and chairs and areas under and adjacent to them shall be clean of dirt, dust, food residue, mold, and mildew. All shelving units and areas under and behind them should be clean of dirt, dust, food residue, mold and mildew. Interior and exterior windows/glass will be cleaned and free of obvious dirt, dust, grime, streaks, cloudiness, and smudges.

Performance Standard: All cabinets, drawers, shelving, countertops, sink, stove and oven, microwave oven, refrigerator, table and chairs shall be clean of dirt, dust, food residue, grease mold and mildew. Ceiling, windows, walls, trim, and floor (including areas behind and under appliances and shelving) shall be clean of dirt, dust, food residue, mold and mildew. Table and chairs shall be clean of dirt, dust, food residue, mold and mildew. Any stains and streaks that cannot be removed with cleaning agents shall be reported to the COR for noting and possible refinishing.

Performance Measurement: The Government will inspect the kitchen area upon completion. Upon notification by the COR, the Contractor shall correct any performance deficiency during the next scheduled cleaning. Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating (CPAR).

C.13 Specific Ground Keeping Tasks - Quality and Performance Standards contract at frequencies necessary to meet the quality and performance standards. Evaluations of the Contractor’s work will be based on these standards and shall be conducted by the COR as close to the time that ground keeping tasks are completed.

A. Lawn Care at Office and bunkhouses: The grass lawn at the office and bunkhouses (117, 119 and 121 Clark) shall be kept in a neat and orderly appearance.

A.1 Mowing (As needed) Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation result. Grass shall be cut to maintain a no more than 4 inches length.

Grass blade height shall not be cut less than 1.5 inches. Equipment shall be adjusted to prevent scalping or narrowing of the work area. Mowing will not be performed when the ground is excessively wet, as determined by the CO or COR. Grass will be mowed to within 6” of the base of all trees, shrubs, buildings, fences, sidewalks, posts, car stops, and

1240LQ23Q0057, Paonia Janitorial and Lawn Care Page 16 of 36 other associated facilities. The remainder will be cut with a string trimmer without causing any damage to vehicles, the facilities, or landscape vegetation, paying special attention to avoiding tree damage.

A.2 Trimming (As needed) All edges, including grassed areas adjacent to buildings, sidewalks, fences, roads, trees, shrubs, and around exterior AC units will be trimmed to the same height as surrounding mowed areas. All trimming will take place at the time of mowing. Mowing work is not complete until all trimming is complete.

A.3 Rubbish (As needed) All items such as paper, cans, wrappers, glass bottles, etc., shall be removed from the mowing area to an onsite dumpster or other disposal point designated by the CO or COR.

A.4 Clean up after Mowing (As needed) Upon completion of mowing, the contractor will leave the work and premises in a neat and orderly condition. All grass and leaf material must be removed from roads, driveways, and sidewalks on the same day mowing is completed.

A.5 Damage Any damage to property including sprinkler heads must be immediately made known to the CO and COR and immediately replaced in-kind.

Performance Standard: Grass height shall be kept between 1.5 inches minimum and 4 inches maximum height. Clippings must be collected and disposed off-site. Grass around trees, building wells, office building, fences, flag poles, and sidewalks shall be trimmed to match the height of the grass after each mowing.

Performance Measurement: The Government will inspect grass after each mowing and trim. Upon notification by the COR, the Contractor shall correct any performance deficiency during the next scheduled lawn maintenance.

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B. Xeriscape Island and Non-Grass ground keeping: The island and non-grass areas shall be kept orderly, including free of weeds, suckers on trees, newly sprouted trees removed that are not defined on the island plant list. Rocks and wood chips shall be kept in defined areas. Landscaped plants (see attached map) shall remain undisturbed.

Performance Standard: Island and non-grass areas shall be kept neat, orderly and tidy.

Keep weeds clear from xeriscape island and non-grass areas including rock bike area next to the office entrance and small wood chipped garden in the front of the main building.

Performance Measurement: The Government will inspect non-grass landscaping after weeding and groundskeeping. Upon notification by the COR, the Contractor shall correct any performance deficiency during the next scheduled ground keeping.

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Janitorial services and lawn care to Paonia Ranger District Facilities including the office and bunkhouse.

The site of work is:

Paonia Ranger District office located at 403 N. Rio Grande Ave., Paonia, CO 81428

117 Bunkhouse located at 117 Clark Ave., Paonia, CO 81428

119 Bunkhouse located at 119 Clark Ave., Paonia, CO 81428

121 Bunkhouse located at 121 Clark Ave., Paonia, CO 81428

1240LQ23Q0057, Paonia Janitorial and Lawn Care Page 19 of 36

(viii) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (MAR 2023) (Provision) Addenda to provision 52.212-1:

1) Vendors must have an active entity registration in the System for Award Management in order to submit a Quote. https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall include a technical, a price quote, and contractor representations and certifications.

a) Technical – The technical response shall address the evaluation factors in 52.212-2. At a minimum technical response shall include:

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

ii) Capability – Provide a list of equipment to used for these services.

Provide experience performing janitorial services in commercial type building.

iii) Key Personnel. Provide name of individual, experience, and credentials for the position.

On Site Supervisor Quality Control

b) Price Quote – Include the following: 1) the completed Schedule of Items from Section B of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

c) Representations and Certifications – Fill in the check boxes for provisions 52.204-24, 52.212-3, and Employment of Eligible Workers-Workforce Certification found in paragraph x of this solicitation and include a copy with your offer.

3) Submit offer by email to molly.donoghue@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical, Price Quote, and Representations and Certifications) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from Molly Donoghue.

https://www.sam.gov/SAM/ mailto:molly.donoghue@usda.gov

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4) Address questions about this solicitation to Molly Donoghue at molly.donoghue@usda.gov.

(ix) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Past performance, capability, and price.

Past performance, capability, and price, when combined, are equal.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

mailto:molly.donoghue@usda.gov

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(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications…