RFQ.pdf

Department of Homeland Security (DHS) Off Center Lodging Services Federal Law Enforcement Training Centers (FLETC)

SECTION A – Notice to Offerors

This is a combined synopsis/solicitation for lodging of students as a Request for Quotes (RFQ) for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The RFQ number is 70LGLY22QGLB00115 and must be referenced on any documentation submitted to the Government.

This commercial item acquisition will be full and open competition with a geographical restriction. The associated North American Industry Classification System (NAICS) code is 721110. This acquisition is expected to result in multiple awards.

System for Award Management. By submission of a bid, the bidder acknowledges the requirement that a prospective awardee shall be registered in the SAM database time of submission of quote, prior to award, during performance and through final payment of any contract resulting from this solicitation. If the bidder is not registered in the SAM database by time of submission of quote, the Contracting Officer will consider the bid as unresponsive.

Bidders may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.sam.gov.

This is a full and open competition with geographical area restrictions for an area within 40 driving miles from the Federal Law Enforcement Training Centers (FLETC) Front Gate. The address for the front gate is 1131 Chapel Crossing Road, Glynco (Brunswick), Georgia. No hotel/motel will be considered for an award if the hotel/motel complex is outside of the 40-driving mile restriction mentioned above.

Services are for Off Center Lodging as detailed in the Requirements listed below.

All questions concerning this acquisition must be submitted by September 14, 2022; 1:00 pm ET. Questions will be answered via a special note posted on sam.gov. Questions are to be submitted to erin.johnson@fletc.dhs.gov with a cc to Sheila.Henley@fletc.dhs.gov . Question received after this date and time will not be accepted.

This RFQ documents and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Circular: FAC 2022-07.

Acceptance of an award certifies that the firm will comply with FAR 52.222-50, Combating Trafficking in Persons, by notifying all employees and subcontractors at all levels.

Any resultant awards will be subject to the Service Contract Act. Wage Determination 2015- 4477, Revision 22, dated 6/27/2022 has been attached for your reference. Employees must be paid the rate listed on the attached Wage Determination when performing work under any resultant award. This applies only to the time the employee spends performing work under any https://www.sam.gov/ mailto:erin.johnson@fletc.dhs.gov mailto:Sheila.Henley@fletc.dhs.gov resultant award. These rates must be incorporated into the nightly rate quoted. For questions on how to determine what an employee is to be paid, please contact Department of Labor.

Offerors are to submit quotes in accordance with 52.212-1 Instructions to Offerors listed below. Quotes that differ from the instructions listed in 52.212-1 will be considered unresponsive and will not be evaluated nor eligible for award. It is the contractor’s responsibility to ensure all required information is submitted correctly when providing a quote, the offeror will not be contacted if they are missing information. There quote will be determined non-responsive. It is the contractor’s responsibility to monitor sam.gov for any amendments or changes to this RFQ. As stated in 52.212-1 below, all amendments must be acknowledged and submitted with your quote.

If you are quoting for different hotels; then a separate Hotel Services and Prices form is to be submitted for each hotel. All forms can be submitted in the same email. If you are submitting separate emails; then each email should be for one or more hotel with all required documents included in each email.

SECTION B – HOTEL SERVICES AND PRICES

Solicitation #: 70LGLY22QGLB00115 Due: September 19, 2022; 1:00 pm ET.

Terms of Express Warranty : N/A

A. CONTRACTOR LEGAL BUSINESS NAME:

B. CONTRACTOR DOING BUSINESS AS (OR FOR)

C. COMPLETE PHYSICAL ADDRESS OF HOTEL(and include remit address if different):

D. SAM Unique Entity Identifier (UEI) NOTE: this is not your DUNS #:

E. POINT OF CONTACT:

Alt. POC NOTE: This person will be cc on all correspondence:

F. TELEPHONE:

G. POINT OF CONTACT’S EMAIL ADDRESS:

H. Designated Manager (paragraph 1.2.1 below) Name, Phone, and Email address if different from Point of contact above:

I. Representation and Certifications are registered in SAM: (Yes/No) If yes, fill out the following paragraph b of 52.212-3. If no; then submit a complete copy of 52.212-3.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs

J. Acknowledgment of Solicitation Amendments. Submit sign copy of the

Amendment.

K. Offeror agrees prices and terms are effective for any purchase order awarded during the time period of October, 2022, through December, 2022. Yes/No If No; then include exceptions.

LINE

ITEM DESCRIPTION HOTEL

RATE

ROOMS

AVAILABLE

DATES

AVAILABLE

0001 SINGLE OCCUPANCY

DOUBLE OCCUPANCY

If quoting this is separate from the rooms listed in 0001.

NOTE: You must quote both double and single occupancy separately to be considered for both line items. If you quote only for single; then you will only be considered for classes that will be single occupancy. If you only quote for double occupancy; then you will only be considered for classes that will be double occupancy. Most awards are for single occupancy.

SIGNATURE, TITLE, DATE

SECTION C - REQUIREMENTS AND DATES

The Government has a requirement for needing an estimated 1,440 rooms for the time period of October 2022, through December 2022, for lodging students. This number is subject to change based on class changes and cancellations. The number is total rooms and will be broken down by class. At this time the Government does not know the specific arrival dates or departure dates because classes are still registering. Specific classes with number of students, arrival dates, and departure dates has not been finalized. Classes will arrive at different dates though out the months of October 2022, through December 2022. Rooms will be ordered for the number of students in one (1) class. Thus, multiple awards are expected.

Classes range from 24 students to 48 students; however, may be smaller or larger than 24 or 48.

The classes will be arriving and departing at different times. For example, there may be two (2) classes of 24 students arriving on 4/7/18 and departing on 4/12/18; four classes of 24 to 48 students arriving on 4/7/18 and departing on 4/13/18; and then six classes of 24 to 48 students arriving on 4/14/18 and departing on 4/27/18.

The Government understands that availability will change due to changes and public use. Due to this, the Government will check with the quoter to see if the number of rooms quoted for a certain time period are still available before any resultant award(s). Hotels/motels will have 8 hours to respond to this email request for availability. If a response is not received within 8 hours; then the next hotel will be considered.

Please submit a completed form HOTEL SERVICES AND PRICES along with additional documentation required under 52.212-1, 52.212-2, and 52.212-3 below to Erin.Johnson@fletc.dhs.gov with a cc to Sheila.Henley@fletc.dhs.gov no later than 1:00 pm, ET, September 19, 2022.

A separate form can be submitted for each month. A different format from the Hotel Services and Prices CANNOT be used to provide a quote. If you are quoting for different hotels;

then a separate Hotel Services and Prices form is to be submitted for each hotel. It is acceptable to submit hotel availability dates on a separate sheet; however, the Hotel Service and Prices form must be attached with all information filled in but under the line items a “see attached” and the dates are to be clearly listed for each of the line items (0001, 0002, etc). See 52.212-1. If information required in the Hotel Service and Price form and the required documentation under 52.212-1, 52.212-2, and 52.212-3 is not submitted with your quote; then your quote will be considered for an award.

Note: If you are quoting for a hotel that requires a toll to get to (i.e. Jekyll Island); then the hotel is responsible for reimbursing the students on the day of arrival and then supplying passes that will cover the remaining dates of the students stay. This fee should be included in your per night rate.

Note: If you are quoting for a hotel that has additional fees other than hotel room (i.e. parking etc); then this fee must be included in your night rate.

mailto:Erin.Johnson@fletc.dhs.gov

Note: If you are a third party; offeror must include a letter from the hotel giving you authorization to quote for the hotel. This authorization letter must be dated and signed by the Owner, General Manager, or the Director of Sales of the hotel not the Corporation. If the letter is signed by anyone other than one of these three (3); then the authorization letter cannot be considered. This letter must be dated no earlier than the issuance date of this RFQ and should be for the length of this RFQ. This authorization letter must also include a point of contact (POC) at the hotel that is authorized to make changes in the event of emergencies and the third party cannot be reached; along with a statement that the POC is aware and knowledgeable of the terms and conditions of this RFQ; and the POC understands that only a Contracting Officer can make changes to any order. If more than one (1) authorization letter and quote is received on a hotel from different third party companies and the letters are signed by the person(s) listed above; then the Government will take the lowest price quote. No matter what agreement is between the hotel and the third party or that is listed in the authorization letter. In the case of third parties, the hotel is a subcontractor. If a subcontractor does not follow an agreement that is in place between the subcontractor and the prime contractor; then that is between the Prime contractor and the subcontractor. The Government does not have privy of contract with any subcontractor.

STATEMENT OF WORK

1. Requirements/Specifications

1.1 Scope of Work

a. Contractor shall furnish all labor, materials, equipment, management, and supervision, for the length of stay indicated on orders. Hotels/Motels must be within 40 driving miles from the front gate of FLETC, Glynco, GA.

b. These services shall be performed in support of the training programs at the DHS, FLETC located in Glynco, GA as described herein:

(1) This performance-based, firm-fixed price (FFP) contract describes the services to be performed as a result and provides to the contract both a standard for acceptable performance and quantities, limits, or areas that the service covers. The Contractor shall be responsible for achieving the stated results.

(2) The Contracting Officer (CO) shall appoint the Contracting Officer’s Representative (COR) for this contract at time of award. During the terms of this contract any changes of the COR will be in writing to the Contractor.

1.2 Contractor Personnel

a. The Contractor shall manage the total work effort associated with the requirements of this PWS to assure adequate and timely completion of services. All employees assigned by the Contractor to the performance of work under this contract shall be capable and experienced in the type of work assigned or be given on the job training by the Contractor. All Contractor employees must be physically and mentally capable to perform the essential functions and demands of their assigned work in a safe and effective manner. Contractor shall ensure that all Contractor personnel have, as a minimum, a thorough knowledge of the contract specifications that pertain to their work skills. Prior to commencing work, the Contractor shall ensure employees are not under the influence of alcohol, drugs, or any other incapacitating agent(s).

The Contractor shall ensure each employee is alert and capable of exercising good judgement and implementing instructions.

b. The Contractor shall not employ any person who is an employee of the United States Government without the consent of the CO. The CO will determine if the employment of that person would create a conflict of interest. The Contractor shall ensure employees always conduct themselves in a courteous and businesslike manner. The Contractors shall ensure that no Contractor personnel accept gratuities of any kind. The Contractor shall ensure employees always practice acceptable personal hygiene and shall present a neat appearance.

1.2.1. Manager/Alternates

Contractor shall:

Designate in writing at time of proposal, the name of the Program/Hotel manager and alternate. The designees shall be assigned to the facility and available to meet with the CO and/or COR at the facility between the hours of 8:00 am and 5:00 pm EST Monday through Friday, weekends, and federal holidays. The designees must be able to act on all contract matters. The employee’s designation shall include at the minimum, the name, business email, and office phone number. If the designated point of contact leaves employment, the establishment must provide the Government with the new point of contact within four (4) hours of notification of employment termination.

1.2.2. Front Desk Clerk

a. Contractor shall ensure Front Desk Clerk is available on a 24-hour basis to include Federal holidays and weekends in order to assist in resolving student issues regarding the quality of assigned rooms.

b. Contractor shall ensure that the Front Desk Clerk maintains a daily log of FLETC student complaints. Upon request the Contractor will provide the student complaint log to the CO/COR.

1.3. Other Requirements

The Contractor shall conduct the hotel/motel operation in strict compliance with all Federal, State and Local requirements and with all applicable provisions of the Department of Labor Wage Determination (Attachment 1).

1.3.1. Safety

The Contractor shall conduct the operation in strict compliance with:

(1) The Occupational Safety and Health Act of 1970 (OSH Act of 1970 | Occupational Safety and Health Administration).

(2) The Hotel and Motel Fire Safety Act of 1990 (H.R.94 - 101st Congress (1989-1990):

Hotel and Motel Fire Safety Act of 1990 | Congress.gov | Library of Congress).

(3) The Fire Administration Authorization Act of 1992 (H.R.2042 - 102nd Congress (1991-1992): Fire Administration Authorization Act of 1992 | Congress.gov | Library of Congress).

1.3.2. Handicap Accessibility

Contractor shall conduct the operation in strict conformance with all Federal, State, and Local requirements and with all applicable provisions of the Americans with Disabilities Act (ADA).

1.3.3. Advertisement/Signage

a. The Contractor shall not place any signage in public view, on internet websites, or social media platforms making reference to FLETC or FLETC's students housed on the premise. Contractor shall place any informational signage specific to FLETC students in the rooms utilized by the students.

https://www.osha.gov/laws-regs/oshact/completeoshact https://www.osha.gov/laws-regs/oshact/completeoshact https://www.congress.gov/bill/101st-congress/house-bill/94 https://www.congress.gov/bill/101st-congress/house-bill/94 https://www.congress.gov/bill/102nd-congress/house-bill/2042 https://www.congress.gov/bill/102nd-congress/house-bill/2042 https://www.congress.gov/bill/102nd-congress/house-bill/2042

b. The Contractor shall always maintain the anonymity of FLETC students. Contractors who knowingly display signage or share information with individuals who do not have a need to know may incur penalties in the form of a Contract Discrepancy Report (CDR) and/or risk the termination of their contract. Area hotels/motels shall not refer to FLETC or its students in any form of advertisement (e.g., print media, internet, television, radio, etc...). Contractor shall only respond to inquiries for student information submitted by the CO and/or COR. Any other FLETC personnel requesting student information, either by phone or in person, shall be referred to the CO and/or COR.

1.3.4. Security

a. Contractor shall:

(1) Ensure at all times the personal security and safety of FLTECs students. The COR will conduct security checks during random room inspections of rooms occupied by FLETC students.

(2) The Contractor shall ensure that the premises are free of loud noises (e.g. loud music, TV or guest), public drunkenness, illicit drug use, drug sales, prostitution and transients.

(3) Prior to students’ arrival and during students’ stay, the Contractor shall ensure that measures have been taken to prohibit the unauthorized entry into FLETC assigned rooms (e.g. re-coding/re-keying and or changing locks). These actions shall be taken for situations where room keys or access cards have been reported missing, lost or stolen.

(4) With the exception of cleaning staff, hotel managers, hotel maintenance staff, and Emergency Responders, the Contractor shall not allow entry to rooms occupied by FLETC students to any persons unless authorized by the CO/COR.

(5) The Contractor shall maintain the security of FLETC occupied rooms during cleaning and maintenance services by ensuring staff maintain room doors locked at all, times when housekeeping and maintenance personnel are not in the rooms. The Contractor shall ensure that staff secure all room doors upon completion of housekeeping and maintenance services.

1.3.5. Do Not Disturb Signs

a. If “Do Not Disturb” signs are on the room doors of FLETC students, the Contractor shall notify the CO/COR via email, during normal duty hours from 7:00 AM to 4:30 PM, Monday through Friday, with the exclusion of Federal Holidays. The email shall identify the class, room and name of the student utilizing the do not disturb sign during normal training hours.

b. The hotel/motel management shall not address the use of the do not disturb signs directly with FLETC students.

1.3.6. Service Animal

a. A service animal must be under the control of its handler. Under ADA guidelines, service animals must be harnessed, leashed, or tethered, unless the individual’s disability prevents using these devices or these devices interfere with the service animal's safe, effective performance of tasks. In that case, the individual must maintain control of the animal through voice, signal, or other effective controls.

b. Students with service animals are protected, by law, under Title III (public accommodations and commercial facilities) of the ADA (Nondiscrimination on the Basis of Disability in Public Accommodations and Commercial Facilities (ada.gov)). The Government will inform the hotel/motel manager of a student checking into the hotel/motel with a registered service animal. The student and service animal shall be accommodated unless the animal poses a disruption or direct threat to hotel/motel staff or its patrons. The contractor may request, from the student, the service animal’s registration documentation.

c. The Contractor shall immediately notify the CO/COR, if a service animal poses a threat to hotel/motel staff or other patrons.

1.3.7. Pest Control

a. The Contractor shall provide pest control services for all rooms occupied by FLETC students at least bi-weekly and/or when requested by the Government during the duration of the student’s stay. Notification shall be provided to occupant(s) prior to scheduled spraying, and/or after Government, request(s) for special spraying has been accomplished. Contractor shall provide a copy of the Pest Control Record to the CO/COR upon request.

b. Upon notification of a bed bug complaint, the Contractor shall immediately reassign the occupant to another room at no cost to the Government and shall have the room inspected by the Contractor’s servicing pest control company. Once the inspection has been completed, the contractor will forward the pest control report to the CO/COR upon receipt, but no later than 24 hours after completion of the bed bug inspection.

c. All pest control companies, and their employees shall be licensed and certified in accordance with the “Georgia Structural Pest Control Act,” Chapter 620-3. The Contractor shall use only those pesticides that comply with the Federal Insecticide, Fungicide and Rodenticide Act (7 U.S.C.135 et seq.) The Federal Insecticide, Fungicide and Rodenticide Act (7 U.S.C.135 et seq.) can be found at the following web address:

https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved =2ahUKEwj8p5O9qZTvAhXvRt8KHYmzAl4QFjAKegQIBRAD&url=https%3A%2F%2Fwww .epa.gov%2Fenforcement%2Ffederal-insecticide-fungicide-and-rodenticide-act-fifra-and-federal-facilities&usg=AOvVaw1uxPrnEXmZJXdjLllOgWxA as amended by the Federal Environmental Pesticide Control Act of 1972, Public Law 92-526 (86 Stat. 973). Public Law 92- 526 can be found at the following web address:

https://www.fws.gov/laws/lawsdigest/FEDENVP.HTML.

https://www.ada.gov/regs2010/titleIII_2010/titleIII_2010_regulations.htm https://www.ada.gov/regs2010/titleIII_2010/titleIII_2010_regulations.htm https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved=2ahUKEwj8p5O9qZTvAhXvRt8KHYmzAl4QFjAKegQIBRAD&url=https%3A%2F%2Fwww.epa.gov%2Fenforcement%2Ffederal-insecticide-fungicide-and-rodenticide-act-fifra-and-federal-facilities&usg=AOvVaw1uxPrnEXmZJXdjLllOgWxA https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved=2ahUKEwj8p5O9qZTvAhXvRt8KHYmzAl4QFjAKegQIBRAD&url=https%3A%2F%2Fwww.epa.gov%2Fenforcement%2Ffederal-insecticide-fungicide-and-rodenticide-act-fifra-and-federal-facilities&usg=AOvVaw1uxPrnEXmZJXdjLllOgWxA https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved=2ahUKEwj8p5O9qZTvAhXvRt8KHYmzAl4QFjAKegQIBRAD&url=https%3A%2F%2Fwww.epa.gov%2Fenforcement%2Ffederal-insecticide-fungicide-and-rodenticide-act-fifra-and-federal-facilities&usg=AOvVaw1uxPrnEXmZJXdjLllOgWxA https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved=2ahUKEwj8p5O9qZTvAhXvRt8KHYmzAl4QFjAKegQIBRAD&url=https%3A%2F%2Fwww.epa.gov%2Fenforcement%2Ffederal-insecticide-fungicide-and-rodenticide-act-fifra-and-federal-facilities&usg=AOvVaw1uxPrnEXmZJXdjLllOgWxA https://www.fws.gov/laws/lawsdigest/FEDENVP.HTML

1.3.8. Air Conditioner (A/C) and or Packaged Terminal Air Conditioner (PTAC)

a. AC/PTAC units shall be free of dust, rust, mildew, and mold. The contractor shall ensure that unit cleanings occur in accordance with manufacturer’s maintenance and cleaning instructions in rooms occupied by FLETC students.

b. COR will conduct random inspections on AC/PTAC units within student occupied rooms. With the exception of mold, the Contractor shall take correct action within 24 hours for instances where AC/PTAC units are not in compliance with Section 1.3.10 paragraph a. If during inspection, signs of mold are discovered within the AC/PTAC unit, the Contractor shall take immediate action to relocate the student to another room at no cost to the Government.

1.3.9. Quiet Hours

a. FLETC students’ assigned lodging at hotels/motels shall follow the quiet hour policy of the assigned hotel. The Contractor shall notify the student(s) of quiet hour restrictions upon check-in.

b. If FLETC students’ fail to comply with established quiet hours and interfere with the peace and quiet of other guest, the hotel may notify local law enforcement to assist with the student disturbance. The Contractor shall inform the CO/COR via email, by 9:00 AM on the next business day of the action taken and provide the student’s/students’ name(s), class, and room number(s). The Government will take action to inform the agency and will respond to the Contractor on the next business day.

1.4. Services

a. Hotel/motel support service shall include but is not limited to 24-hour-a-day message service, wake up calls, ice machine, and vending machines for beverages and snacks.

b. Each hotel/motel shall provide the Contractor’s email to receive correspondence from CO(s) or COR(s).

c. The Government shall not be responsible for student(s) use of the hotel/motel FAX or other amenities.

2. Contractor Furnished Facilities, Property, and Services

2.1. Assigned hotel/motel room cannot be in any phase of remodeling and shall include at a minimum:

a. Bedroom

(1) King, Queen or double sized bed, with the same sized bed linens, blankets and comforter/bedspreads, and mattress pad or a bedbug cover

(2) Dresser or chest of drawers

(3) Bedside table with working lamp

(4) Working color TV with remote control and basic cable/satellite package

(5) Alarm clock with battery backup to allow alarm to function in case of power failure.

Batteries shall be supplied by the Contractor

(6) Closet or cubical space for hanging clothes

(7) Working micro fridge or refrigerator

(8) Working microwave. Common area microwaves are acceptable

(9) Table or desk, with lamp and chair. Table/desk shall have sufficient space to hold a laptop and shall be suitable for studying purposes.

(10) Working safe or safety deposit boxes in a secure location of hotel that is accessible to the students

(11) Working stain-free iron and ironing board/with cover

(12) Windows equipped with window dressing (drapes with blackout lining, drapes with window shades, or drapes with Venetian blinds.)

(13) Individual climate control unit in each room for air conditioning and heating

b. Bathroom will include at a minimum:

(1) Working sink and mirror (may be located outside of the bathroom area)

(2) Working toilet

(3) Working shower or tub

(4) Shower curtain, door, or walk in shower

(5) Bath linens for at least a one (1) night’s stay (i.e., bath towels, washcloths, and hand towels)

(6) Paper supplies for at least a one (1) night’s stay.

(7) Complimentary items for at least a one (1) night’s stay. Items are to include but are not limited to soap and shampoo

(8) Working hair dryer (may be located outside bathroom area)

c. Hotel shall have a minimum of two luggage carts available for student use during their arrival and departure from the hotel.

3. Housekeeping Services

a. Cleaning Supplies and Paper Products: Unless specified otherwise in this specification, the Contractor shall furnish all materials and supplies required to perform the work prescribed in this contract. The Contractor shall furnish all paper products, soaps, cleaners, disinfectants, sanitizers, etc., that will be required to clean all areas in the specifications herein to include, but not limited to, cleaning the bathrooms, hallways, floors, rooms, and windows, etc. Cleaning services will require the use of products from the Environmental Protection Agency (EPA) List of Registered Products. This list can be found at the following web address:

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

b. Contractor shall ensure the accomplishment of housekeeping services daily between the hours of 8:00 am and 3:00 pm, Monday through Friday, excluding Holidays, to maintain overall room cleanliness.

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

c. The Contractor shall perform services when the room is not occupied. If the occupant is present, the housekeeper shall ask permission to enter the room for cleaning. The Contractor personnel shall not disturb or rearrange personal belongings (other than bedding materials) of occupants.

d. The Contractor shall report to the CO/COR within two hours of detection any room found unlocked and with the door open when the occupant assigned to that room is not present.

f. Housekeeping services shall include, but is not limited to, bed(s) making, vacuuming and spot cleaning of carpet, sweeping/mopping all uncarpeted areas, cleaning bathrooms/fixtures, cleaning kitchenettes/fixtures, cleaning iron surfaces as needed, trash removal and cleaning the trash containers as needed, cleaning all appliances, dusting, and replenishment of disposable room supplies. Rooms shall be free of odors. Rooms designated as “No Smoking” shall be free from any residual odor.

g. Contractor shall ensure that all cleaners and disinfectants used are in accordance with the manufacturer’s recommendations. The Contractor shall clean any visible dirt or debris from all surfaces using the cleaning or detergent products compatible with the surfaces requiring cleaning.

g. Contractor shall exchange all bed(s) linens, except for bedspreads, at a minimum of twice per week on Monday and Thursday or upon request by the CO/COR. Bed linens shall be clean and free of mold, mildew, dirt, stains, odors, holes, and tears. Contractor shall exchange discolored or stained bedbug covers. Mattresses and box springs shall be clean, free of holes, tears, rips, dirt, stains, mold, mildew, and odors.

h. The Contractor shall supply, each day to each student, a complete set of clean bath linens as follows: two washcloths, two hand towels, two bath towels and one bathmat. All bath linen shall be changed and laundered daily, Monday-Friday, excluding Holidays and non-training days. On Fridays and the day before a Federal Holiday, in addition to that day’s bath linen, additional bath linen shall be provided to each student for the weekend/holiday coverage. Bath linens shall be clean and free of mold, mildew, dirt, stains, odors, holes, and tears.

i. Floors in rooms, entrances, lobbies, and corridors shall be free of dirt, and odors. Carpets shall be free of noticeable stains, debris, dirt, tears, burns, cuts, mold, and mildew. Contractor shall ensure carpeted floors are spot clean as needed. All uncarpeted areas shall be free of dust, dirt, stains spills, mold, and mildew. Contractor shall ensure areas under the bed(s), between beds and nightstands, behind furniture at the base of walls, and under freestanding furniture are clean and free of dust, dirt, debris mold and mildew.

j. Contractor shall ensure that all window coverings fit properly, are clean, free of holes, tears, rips, dirt, stains, mold, mildew, and odors.

k. Windows, Glass, and Metal Surfaces. including all surfaces on entrance doors, windows (interior and exterior that are accessible without a lift), partitions, pictures, and television screens shall be clean, free of dust, dirt, grime, streaks, grease smears, spider webs, and fingerprints.

l. Walls within the room shall be clean and free of mold, mildew, dirt, dust, and stains or any other substances. Walls shall be free from peeling, damage, scars, marks, or unfinished/unpainted patch repairs.

m. Ceilings within the room shall be clean and free of mold, mildew, dirt, dust, stains, or any other substances. Ceilings shall be free from damage, cracks, leaks, marks, peeling, scuffs, or unfinished/unpainted patch repairs.

n. All vents within the room shall be clean and free of dirt, dust, rust, mold, mildew, spider webs and other foreign objects.

o. All furniture within the room shall not have any missing or loose parts, and shall be clean and free of stains, spots, dirt, dust, odors, foreign objects, mold, mildew, tears, or holes.

p. All electrical appliances within the room shall be clean in working order and be free of dirt, dust, stains, mildew, mold, cracks, broken switches, and loose/protruding wires. If lamps are equipped with lampshades, the lampshades will be free of dirt, dust, stains, mold, mildew, holes, and tears. If the electrical appliance is affixed to a surface, it shall be securely fastened to the surface, so it does not detach from the surface during its operation.

q. Sink, toilet, and tub/shower shall be clean and free of mold, mildew, dirt, dust, stains, rust, chips, cracks, calcium build-up, broken or loose fittings, handles, waterspouts or shower curtain rods. Tub/shower curtain or door shall be clean and free of mold, mildew, dirt, dust, stains, holes, or tears.

r. Safes are to be free of dirt, dust, mold, mildew, holes, stains, odor, foreign debris, and loose, broken, or missing control panels.

s. Iron boards are to be in the room and equipped with a cover that is free of stains, marks, scars, tears, or holes.

4. Other Important Information

a. The Government will compete all purchase orders.

b. All oral orders will be followed up with a written order.

c. Purchase Orders may be modified/ordered by the CO only. The CO reserves the right to decrease the number of FLETC guests within the check in period without incurring any penalty or cost.

d. Whenever possible, a two-week advance notice will be provided in the case of cancellations. However, the Government reserves the right to make changes 24 hours in advance without incurring any penalty or cost for CANCELLATION OR RELOCATION.

SPECIAL NOTE: Relocation can be to on Center dorms.

e. If cancellations are made due to non-conformance with contract requirements, no notice shall be required, and the CO will not be liable for additional cost. If the Government cancels after the 48-hour notification window; then the contractor may invoice for one (1) night for rooms ordered.

f. All communications (verbal and written) must identify the Purchase Order number, class name, and class number.

g. Hotels that require a toll to access the location (e.g., Jekyll Island); the hotel is responsible for reimbursing the student on the day of arrival and then providing passes that will cover the remaining dates of the student’s stay.

h. All hotel fees (i.e. parking, tolls, etc.) shall be incorporated into their contract price.

5. Student Check-In and Checkout

a. The Contractor is required to verify the student’s(s) FLETC identification badge for class name and number upon check-in. The Contractor shall not make copies of the student badges or any other ID (driver’s licenses, etc.). However, the Contractor is allowed to make copies of the “Check-in Information” sheet. If the Contractor allows students to check in without verification of the class name and number and the student is unauthorized, the FLETC will not be responsible for the reimbursement of the cost of the hotel/motel services. If a student arrives to check in and is not part of the class scheduled in the hotel/motel; then the hotel/motel shall inform the student to go to FLETC, Bldg. 1. If the student does not have transportation, the hotel/motel shall call

(912) 267-2458 or (912) 267-2468 for pickup. It is the contractor’s responsibility to ensure students that are checked in are assigned to the hotel. If the hotel assigns a room to a student that is not assigned to the hotel; then the contractor is responsible for the cost of the student staying unless proof (student’s check in information sheet) is provided to the Government to provide the was assigned to the hotel.

SPECIAL NOTE: Signatures of FLETC student(s) are required at the date of check-in.

The Contractor shall provide the student room print out sheet when invoicing that identifies the date of student checkout. Summary sheets shall not be typed due to possibility of late arrivals and early departures.

b. The first business day after check-in, no later than 9:00 am EST, the Contractor shall submit to the CO/COR or any other government representative identified on or before contract award via email the name(s) and room assignments of student(s) who has/have checked into the hotel/motel on the Summary Sheet (Attachment 2) provided with the order. The Contractor shall also annotate all “no shows” on the Summary Sheet. The contractor shall continue to provide updated Summary Sheets that reflect student(s) check-in and checkout, room assignment changes and the number of rooms occupied by FLETC students throughout the scheduled time of the class’s arrival and departure. The updated Summary Sheet shall be forwarded to the COR the next business day after the change(s) occur. The COR shall resolve any “no-shows” identified on the summary sheet and shall notify the contractor if the “no-show” room(s) can be released. If the Government does not respond to the contractor before 12:00 pm on the first business day after check-in; then the Government will incur the cost of the room for that day.

c. The Government will only pay for the actual nights that students were in residence at the hotel/motel. The only exception is when there is a “no show.” Hotels/Motels may invoice for “no shows” for one night unless Government notification listed in paragraph 7.b did not occur.

Contractor shall attach accurate summary sheets signed by the individual student(s) at check-in to all invoices (Sample Invoice Attachment 3) provided for payment. Summary Sheets are compared against the invoice and are used to validate the invoice.

d. FLETC student(s) will be allowed early/late check-in on the date of arrival and late checkout on the day of departure without incurring any penalty or additional cost to the Government. In accordance with industry standards, the checkout time for the FLETC student(s) shall be 11:00 am, and not later than 12:00 pm. If the student checks out after 12:00 pm on the date of departure, without an approved late departure notification, the Government will not incur cost for an extra night. FLETC student(s) shall have access to the assigned room until checkout time stated herein.

e. The Contractor shall notify the CO(s) and COR within 24 hours via email when a FLETC student departs early.

f. If a room is discovered empty by housekeeping or other hotel staff, the hotel/motel shall notify the CO and COR within four hours of discovery. Exceptions will be if the CO(s) has previously notified the Contractor of the early departure date or if the student(s) is departing only one day early.

6. Liability

a. The Government shall not be liable for damages caused by the persons occupying the rooms covered under this contract, or any other expense incurred by these persons other than those prescribed in the provisions of this contract. The Contractor shall be responsible for notifying the COR if damages occur and are found prior to checkout. The Contractor is responsible for obtaining payment from each student for incidentals such as long-distance phone calls, room service, laundry services, damages, any unauthorized students, etc.

b. The Government will not be responsible for the cost of any extra-nights lodging incurred by student(s) arriving earlier than the contracted arrival day or departing later than the contracted departure date unless notified and approved by the CO in advance. The Government will not be responsible for additional occupancy charges or fees incurred by student(s) or family of the student(s). The Contractor shall notify the CO/COR on the next business day of any family members or guest remaining overnight in a student’s assigned room.

7. Suspension/Termination

The CO may suspend Orders at any time.

SECTION D - CONTRACT CLAUSES

D.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov/far

Federal Acquisition Regulations (FAR) Clauses Incorporated by reference are as follows:

52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-Representation.

(NOV 2015)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services.

(NOV 2021)

52.225-14 Inconsistency between English Version and Translation of Contract. (FEB 2000)

52.232-8 Discounts for Prompt Payment. (FEB 2002)

52.233-1 Disputes. (MAY 2014)

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

Department of Homeland Security Acquisition Regulations (HSAR) Clauses Incorporated by reference are as follows:

3052.205-70 Advertisements, Publicizing Awards, and Releases. (SEP 2012)

D.2 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Products and Commercial Services. (MAY 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] [ ] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN

2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 2402).

[X ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV

2021) ( 41 U.S.C. 3509)).

[ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[ ] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

[ ] (5) [Reserved].

[X ] (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L.

111-117, section 743 of Div. C).

[X ] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

[X ] (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

[ ] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

[ ] (10) [Reserved].

[ ] (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (SEP

2021) ( 15 U.S.C. 657a).

[ ] (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small

Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

[ ] (13) [Reserved] [ ] (14)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

[ ] (ii) Alternate I (MAR 2020) of 52.219-6.

[ ] (15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

[ ] (ii) Alternate I (MAR 2020) of 52.219-7.

[ ] (16) 52.219-8, Utilization of Small Business Concerns (OCT

2018) ( 15 U.S.C. 637(d)(2) and (3)).

[ ] (17)

(i) 52.219-9, Small Business Subcontracting Plan (NOV 2021) ( 15 U.S.C. 637(d)(4)).

[ ] (ii) Alternate I (NOV 2016) of 52.219-9.

[ ] (iii) Alternate II (NOV 2016) of 52.219-9.

[ ] (iv) Alternate III (JUN 2020) of 52.219-9.

https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9

[ ] (v) Alternate IV (SEP 2021) of 52.219-9.

[ ] (18)

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

[ ] (ii) Alternate I (MAR 2020) of 52.219-13.

[ ] (19) 52.219-14, Limitations on Subcontracting (SEP 2021) ( 15 U.S.C. 637s).

[ ] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP

2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

[ ] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-

Aside (SEP 2021) ( 15 U.S.C. 657f).

[ ] (22)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (SEP 2021) ( 15 U.S.C. 632(a)(2)).

[ ] (ii) Alternate I (MAR 2020) of 52.219-28.

[ ] (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (SEP 2021) ( 15 U.S.C. 637(m)).

[ ] (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-

Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (SEP 2021) ( 15 U.S.C. 637(m)).

[ ] (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

[ ] (26) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

[X ] (27) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

[X ] (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN

2022) (E.O.13126).

[X ] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[ ] (30)

(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

[ ] (ii) Alternate I (FEB 1999) of 52.222-26.

[ ] (31)

(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

[ ] (ii) Alternate I (JUL 2014) of 52.222-35.

[ ] (32)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

[ ] (ii) Alternate I (JUL 2014) of 52.222-36.

[ ] (33) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

[ ] (34) 52.222-40, Notification of Employee Rights Under the National Labor

Relations Act (DEC 2010) (E.O. 13496).

[X ] (35)

(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O.

13627).

[ ] (ii) Alternate I (MAR 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O.

13627).

[ ] (36) 52.222-54, Employment Eligibility Verification (MAY 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in

FAR 22.1803.)

https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3…