RFQ.FY24 FP Volunteer Conference 2.pdf

W912LQ24Q0022

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

Family Programs Volunteer Training and Recognition Workshop

1.0 General: The Virginia Army National Guard (VaARNG) will conduct a Family Programs Volunteer Training and Recognition Workshop within a 60-mile radius of 101 Visitor Center Dr. Williamsburg, VA (23185) for dates August 16-18, 2024. Virginia Family Programs will require lodging, event space, catering, parking, audio/visual and childcare services.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 (Government Furnished Property, Material, Equipment and Services), to deliver all lodging, event space, catering, parking, audio/visual and childcare services, as defined in this PWS.

1.2 Background: The Family Support Program is a national program which conducts training, support, and resource referral for the Soldiers and Families of the VaARNG.

The Adjutant General of Virginia has recognized the importance of an annual State Volunteer training and Recognition Workshop.

1.3 Period of Performance (PoP): The Period of Performance shall be August 16th 1:00 pm to August 18th 6:00 pm Eastern Standard Time (EST).

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide lodging services within a 60-mile radius of 101 Visitor Center Dr. Williamsburg, VA (23185).

1.4.2 Reserved

1.4.3 Reserved

1.4.4 Telework: Not authorized.

1.4.5 Reserved

1.4.6 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.7 Reserved.

1.4.8 Reserved.

1.4.9 Contract Manager (CM): The contactor shall designate a Contract Manager (CM) who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the COR and KO not later than 5 calendar days after award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services.

The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.11 Department of Military Affairs

EMS Language for Federal and State VAARNG Contracts

The Agency has implemented an Environmental Management System (eMS), in accordance with US Army Regulation 200-1, Executive Order 13990 and Code of Virginia 10.1-1187.1, to guide its operations in an environmentally sound manner. The Agency is and will continue to be a leader in protecting the environment. The Agency has implemented and is maintaining an eMS to ensure continuity of environmental protection while maintaining and enhancing mission readiness. The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the eMS. Contractors shall refer to the Virginia National Guard website at http://vaguard.dodlive.mil/environmental-programs/ to read and understand the eMS policy. In addition, the Contractor shall ensure that its employees and subcontractors are aware of the roles and responsibilities identified by the eMS and how these requirements affect the work performed under this contract. If the services supplied have the potential to cause negative environmental impacts, the Contractor is responsible to develop and implement steps to prevent the potential event. In the event an environmental nonconformance or noncompliance associated with the contracted service is identified, the Contractor is responsible to take corrective action immediately.

Contractors are liable for any enforcement actions, fines, and/or penalties resulting from their failure to comply with applicable environmental requirements.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.5 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.7 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end-product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager COR Contracting Officer Representative FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services GPOC Government Point of Contact KO Contracting Officer PRS Performance Requirements Summary PWS Performance Work Statement PoP Period of Performance QA Quality Assurance

QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): 6 meeting spaces: two (2) Workshop rooms, one (1) resource provider area, two (2) childcare rooms, one (1) youth room, audiovisual equipment, all necessary catering equipment and supplies, and all required childcare equipment and supplies.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 The contractor(s) shall provide all lodging, event space, childcare, parking, audio/visual as well as any staff required to perform required functions.

5.1.1 The contractor shall be in compliance with all Federal, State and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry and COVID-19.

5.2 Sleeping Rooms:

The contractor shall provide lodging services from August 16, 2024, 1:00 pm to August 18, 2024, 1:00 pm EST, Friday – Sunday.

5.2.1 The contractor shall provide twenty-five (25) sleeping rooms on Friday, August 16, 2024. The contractor shall provide forty-five (45) sleeping rooms Saturday, August 17, 2024, for family members. The contractor shall reserve this block of sleeping rooms designated “VaARNG Volunteer Workshop” for the Virginia Army National Guard. The room numbers and assignments blocked shall be provided to the COR in writing within five calendar days of award. The government representative will determine eligibility prior to check-in by hotel representative. The Government will not be responsible for incidental expenses, such as room service, telephone calls, movie and game rentals, restaurant invoices, etc. Incidental expenses are the responsibility of the of the guest and their family members.

5.2.2 The contractor shall provide an additional twenty (20) sleeping rooms on Friday, August 16 and twenty (20) sleeping rooms on Saturday August 17, 2024. They shall be reserved for the Virginia Army National Guard staff members. The contractor shall reserve this block of sleeping rooms under "Family Programs Staff". All staff attending will make individual room reservations using the appropriate reservation code and their personal or government issued credit card. No staff rooms shall be charged against this contract.

5.2.3 Rooms shall be private sleeping rooms with toilet and shower/tub facilities, with two (2) full or queen beds per room. Additional accommodations should be made for families containing more than 5 family members or for family members that require special needs such as cribs, rollaway beds, and handicap rooms.

5.2.4 The federal government will pay for the rooms actually used by service and family members who have had rooms reserved by the Virginia Army National Guard Family Programs Workshop under the “VaARNG Volunteer Workshop” block. However, incidental expenses, such as room service, telephone calls, movie and game rentals, restaurant invoices etc. are the responsibility of the individual attendees and shall not be billed against this contract.

5.2.5 Service and family members who contact the hotel directly for room reservations shall be referred to the designated Family Programs Event COR to ensure rooms are not double booked. If a service or family member reserves a room individually after being referred to the designated COR, he/she is responsible for their own lodging cost, taxes, incidental costs, etc.

5.2.6 The deadline for reserving rooms under the reservation code is no less than 72 hours prior to the event. Any rooms not reserved by this deadline shall be released from the block and made available for sale to the public.

5.2.7 The government shall cancel/modify reserved rooms under the VaARNG Volunteer Workshop block until 4:00 pm EST, no less than 72 hours prior to the event. If rooms, reserved under the “VaARNG Volunteer Workshop” block, are unable to be “sold”, the contractor may invoice the government for those rooms not cancelled prior to 4:00 pm EST, no less than 72 hours prior to the event.

5.2.8 The federal government is tax exempt.

5.2.9 Checkout shall be at 1:00 pm EST on August 18, 2024, at no additional cost.

5.3 Event space:

5.3.1 All required meeting space must be provided at one location.

5.3.2 Space shall be considered official meeting rooms and not open to the public.

5.3.3 Meeting spaces shall NOT contain pillar(s) and/or structural objects which may obstruct an attendee's view.

5.3.4 All rooms shall be walled spaces with doors that are able to be secured. No pipe and drape adaptions are to be utilized to accommodate required space.

5.3.5 Screen(s) shall be large enough and properly positioned to ensure all attendees can easily view presentations.

5.3.6 General Session:

5.3.6.1 Shall be one (1) Workshop room, set in half crescent, banquet style with six (6) to eight (8) chairs at each table for approximately ninety-five (95) attendees and staff;

and one (1) Workshop room, set in half crescent, banquet style with six (6) to eight (8) chairs at each table for approximately twenty (20) attendees and staff.

5.3.6.2 Workshop rooms shall be available for government use on August 16, 2024, from 1:00 pm until 6:00 pm EST. It shall also be available for use on August 17-18, 2024, 6:00 am until 6:00 pm. Note: Use of the room on August 16, 2023, is for planning purposes only; therefore, full set-up is not required.

5.3.6.3 The following equipment/services shall be provided, set-up for government use, and operational from August 17th, 2024, to August 18th , 2024, between 6:00 am and 6:00 pm EST for each Workshop room.

5.3.6.3.1 Podium

5.3.6.3.2 Microphone

5.3.6.3.3 Wireless lavalier

5.3.6.3.4 Hand-held microphone

5.3.6.3.5 Audio sound system

5.3.6.3.6 Projector screen

5.3.6.3.7 Projector

5.3.6.3.8 Equipment cart

5.3.6.3.9 Wi-Fi internet service

5.3.6.3.10 Audio / Visual technology

5.3.6.3.11 Stage-enabled viewing. Must be at least 4 ft X 6 ft in dimensions.

5.3.6.3.12 Stairs to attached to each side of the stage

5.3.6.3.13 A notepad and pen for each attendee, to be placed on the tables.

5.3.6.3 The Contractor shall provide an on-site technical subject matter expert between the hours of 6:00 am - 6:00 pm EST, August 17-18, 2024, to address any technical issues with the microphone, audio sound system, projector, visual technology, Wi-Fi internet, and wireless lavalier. A/V should be setup and tested with COR on August 16, 2024 between 1:00 and 5:00 pm.

5.3.7 Resource Provider Area

5.3.7.1. Shall accommodate partners and at least one hundred (100) people.

5.3.7.2 Shall be set-up with twenty (20), six (6) foot rectangle, skirted tables and two (2) chairs per table.

5.3.7.3. Tables shall be placed near walls with 2 chairs behind each table.

5.3.7.4. Shall be available for government use from 6:00 am - 6:00 pm EST on August 17-18, 2024.

5.3.8 Childcare Rooms

5.3.8.1 One (1) childcare room to accommodate up to fifteen (15) children, ages 0-5.

5.3.8.2 One (1) childcare room to accommodate up to fifteen (15) children, ages 6-10.

5.3.8.3 Each room is required to have a minimum size of 20 sq. feet per child.

5.3.8.4 Shall be set with three (3) tables (round or rectangle) with six (6) to eight (8) chairs per table.

5.3.8.5 Shall be available for government use from 7:00 am – 6:00 pm EST, on August 17th and August 18th, 2024.

5.3.8.6 Each room shall have a TV and DVD Combo.

5.3.9 Youth Room

5.3.9.1 One room shall accommodate up to fifteen (15) youths, ages 11-17.

5.3.9.2 Shall provide a minimum of 20 sq. feet per child.

5.3.9.3 Shall be set with four (4) tables (round or rectangle) with six (5) to seven (7) chairs per table.

5.3.9.4 Shall be available for government use from 7:00 am – 6:00 pm EST, August 17- 18, 2024.

5.3.9.5 Room shall include a projector and projector screen.

5.4 Catering

5.4.1 The contractor shall provide a working lunch for approximately 135 adult and teen participants on August 17-18, 2024, at 12:00 pm EST. The lunch shall be served plated or buffet style and include choice of entrée (two meat and one vegetarian option), a vegetable, a starch, bread, non-carbonated beverages, and assorted desserts. The contractor shall be able to accommodate allergies to include but not limited to (gluten, nut, artificial sweater, hala). The menu shall be provided to the COR within two (2) working days after award and not less than five (5) working days prior to the event. The COR will approve the entrée options within 48-72 hours of receipt of the menu. Due to current supply chain issues with the food industry, interested vendors unable to meet the PWS requirements may submit an alternate meal plan for the government’s consideration.

5.4.2 The contractor shall provide a lunch for approximately 30 children, ages 0 to 10, on August 17-18, 2024, at 12:00 pm EST. The menu shall be kid friendly (i.e. chicken tenders/fingers, pizza, fries, macaroni and cheese, bread sticks, etc.). The lunch shall be served plated or buffet style, and include an entrée (two meat and one vegetarian option), a vegetable, a starch, bread, non-carbonated beverages, and assorted desserts. The contractor shall be able to accommodate allergies to include but not limited to (gluten, nut, artificial sweater, hala). The menu shall be provided to the COR within two (2) working days after award and not less than five (5) working days prior to the event. The COR will approve the entrée options within 24-48 hours of receipt of the menu.

5.4.3 The contractor is responsible for all set up and clean up related to the required meals.

5.4.4 The government will provide a final meal count not less than five (5) working days prior to the event. The government will provide vegetarian and allergy entrée numbers with final meal count.

5.4.5 The contractor shall not impose a penalty upon the government for food not consumed by attendees, provided the government gives proper personnel count to the contractor.

5.5 Audio / Visual Equipment

5.5.1 The contractor shall provide, and setup, all required audio / visual equipment.

5.5.2 The contractor shall provide TV and DVD cart combo set up in childcare rooms.

5.5.3 The contractor shall provide a projector and screen in the Youth room.

5.5.4 The contractor shall provide Wi-Fi internet service.

5.5.5 The contractor shall provide podiums, microphones, wireless lavalieres (lapel mics), hand-held mics, audio sound systems, screens, projectors, Wi-Fi internet service and carts to hold government-provided equipment. IT personnel shall remain on the hotel premises to assist in setup or as needed in general Workshop rooms.

5.5.6 Screen(s) (if more than one is needed) must be large enough and properly positioned to ensure all attendees can easily view presentations.

5.5.7 The government shall be permitted to bring and setup its own laptop computers with Microsoft PowerPoint applications and printers to be used in conjunction with contractor-provided equipment in the workshop rooms.

5.5.8 The government shall be permitted to connect its equipment to the contractor’s electrical outlets and facilities at no additional cost to the government for use of contractor’s electrical service.

5.6 Childcare

The contractor(s) shall provide childcare services on August 17, 2024, and August 18, 2024, from 7:00 am to 6:00 pm EST, Saturday and Sunday. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

5.6.1 The contractor shall provide trained caregivers to monitor and supervise approximately 15 children 0-5 years old and 15 children 6-10 years old on August 17- 18, 2024, from 7:00 am to 6:00 pm.

5.6.2 One provider per room should be certified, licensed, and CPR qualified.

5.6.3 The contractor shall ensure that background investigations have been run against all trained caregivers to ensure the safety of all children.

5.6.4 The contractor shall provide proof of a successfully passed background investigation for each caregiver no later than 5 calendar days prior to the event.

Documentation shall be delivered to the COR via email for all caregivers.

5.6.5 The contractor shall ensure a provider to child ratio of at least 1:5 regardless of age.

5.6.6 The contractor shall provide all equipment and supplies required to care for and entertain the children (e.g., changing tables, playpens, nap pads, toys, books, puzzles, crayons, etc.). A list of equipment and supplies to be provided is to be submitted to the COR in writing a minimum of five (5) days prior to the first day of scheduled event.

5.6.7 Not less than 5 days prior to the event, the contractor shall provide to the COR an hourly schedule of activities for children ages 2 to 10. The schedule shall include age-appropriate activities to keep the children engaged throughout the day. The schedule shall also be posted in the childcare room.

5.6.8 The contractor shall have a sign-in roster for parents/guardians to complete when the children are brought to the childcare area. The roster shall include an area where the individual dropping off the child(ren) will annotate a phone number and name for individuals authorized to sign-out their child(ren). In addition, the contractor shall ensure all children are continually accounted for by having a sign-in/out procedure in place. An individual authorized on the sign-in roster must sign all children in and out of the childcare area. The roster (or another acceptable form) shall allow parents/guardians to annotate any known allergies and/or special needs. A copy of the roster shall be provided to the COR after all children have been picked up, and no later than 6:00 pm EST, August 18, 2024.

5.6.9 The contractor shall not administer medications of any kind.

5.6.10 The contractor’s primary on-site contact shall provide a cellular phone number to the COR and all parents whose children are receiving childcare services. The contractor’s primary on-site contact will have the cell phone on him/her at all times in case of an emergency.

5.6.11 Childcare services shall take place at the same location as the VaARNG Volunteer Workshop Event.

5.7 Site Visit

5.7.1 Contractor shall conduct a site visit with the COR prior to the event to coordinate the structure and layout of the event in terms of venue, Workshop rooms, childcare, and parking in accordance with the PWS.

5.7.2 The contractor shall meet with the COR and Family Programs Staff at the event location no later than five (5) days prior to the scheduled event.

5.7.3 Any changes to the PWS discussed which require an increase in quantity, cost, or changes of the PWS, are not authorized to be made until the contractor has received written changes from a warranted Contracting Officer of the Virginia Army National Guard.

5.7 Parking

The contractor(s) shall provide parking between August 16, 2024, 1:00 pm and August 18, 2024, 6:00 pm EST, Friday - Sunday.

5.8.1 Parking shall be provided by the contractor for forty-five (45) overnight guests on August 16, 2024, and sixty-five (65) overnight guests on August 17, 2024. Parking on August 18, 2024 will be available until 7:00 pm.

5.8.2 The government can cancel/modify parking to reflect “VaARNG Volunteer Workshop block” rooms until 4:00 pm EST, not less than 48 hours prior to the event at no cost.

5.8.3 The contractor shall provide parking for sixty (60) additional guests at the venue location on August 17, 2024, and sixty-five (65) additional guests on August 18, 2024, that are not included in the rooming list. This parking will be charged to the government via the contract.

5.8.4 If parking is not within walking distance, defined as no more than a quarter mile of the event facility without having to cross a highway or high traffic (major) intersection of the event venue, the contractor shall provide transportation to and from the venue and hotel at no additional cost to the government or guest.

5.8.5 A reserved parking area list/map shall be provided by the contractor, in writing, to the COR no later than 5 days prior to the event.

5.9 Miscellaneous

5.9.1 The contractor shall provide two (2) registration tables with two (2) chairs per table outside the Workshop rooms and two (2) tables with two (2) chairs per table outside the childcare/youth rooms for registration. The set-up location of the registration tables will be determined at time of site visit.

5.9.2 The contractor shall have adequate staff at the hotel front desk during check-in/registration to ensure attendees are promptly served.

5.9.3 The contractor shall have a representative on-site throughout the duration of the Workshop. This representative shall have the authority to make decisions and bind the contractor should changes be necessary.

5.10 COVID-19 Compliance

5.10.1 The contractor shall ensure that all lodging, meeting space, childcare services and catering is provided in a manner that complies with Federal, State, and Local regulations as they relate to COVID-19. In addition, the contractor shall ensure that services are provided in a manner that complies with Centers for Disease Control and Prevention (CDC) guidance for COVID-19 safety. Contractor shall provide hand sanitizer and disposable masks at each entry to every space provided for this requirement. Additionally, the contractor will post basic COVID- 19 guidance.

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.2 Provide sleeping

rooms IAW PWS

Provide clean and maintained rooms, timely and acceptable housekeeping services in accordance with establishment’s mission to include adequate heating/cooling within the rooms, hospitable staff, relaxing atmosphere (quiet time), and other lodging requirements as identified in the contract.

100% of the Performance

Standard shall be met in accordance with the PWS

Random Monitoring /

COR

5.3 Provide meeting

space IAW PWS

Provide meeting space large enough to comfortably accommodate number of participants per performance work statement (PWS).

Provide clean, safe environment conducive to training opportunity offered to participants.

100% of the Performance

Standard shall be met in accordance with the PWS

Random Monitoring /

COR

5.3.7 Resource

Provider Area

Provide resource area space large enough to comfortably accommodate number of participants per performance work statement (PWS).

100% of the Performance

Standard shall be met in accordance with the PWS

Random Monitoring /

COR

Provide clean, safe environment conducive to training opportunity offered to participants.

5.3.8 and 5.3.9 Childcare/Youth Rooms

Provide childcare and youth room area space large enough to comfortably accommodate number of participants per performance work statement (PWS).

Provide clean, safe environment conducive to training opportunity offered to participants.

100% of the Performance

Standard shall be met in accordance with the PWS

Random Monitoring /

COR

5.4 Provide Catering

IAW PWS

Provide menu variety, prompt service, high-quality food, beverage, and service and other meal requirements as outlined in the PWS and contract.

No more than one violation for menu variety, timeliness of menu and service

Food and safety issues shall be at 100% compliance.

Random Monitoring /

COR

5.5 Provide

Audiovisual (A/V) Equipment IAW

PWS

Provide high quality, operable A/V requirements as outlined in the PWS and contract.

Provide a subject matter expert staff to troubleshoot and respond to any issues.

Operability and service no more than one violation.

Timeliness 100% compliance

Random Monitoring /

COR

5.6 Provide

Childcare IAW

PWS

Provide high quality, cleared care givers for children IAW the PWS.

At least one Caregiver per room will be licensed, certified, and CPR qualified.

The invoice will be reduced at the hourly rate for each hour insufficient caregivers are present

Random Monitoring/COR

5.8 Parking Should be adequate

amount of parking and transportation per the

PWS.

100% compliance Random Monitoring /

COR

5.9 Miscellaneous Provider ensures that a

contractor will be on-site throughout the duration of the Workshop.

100% compliance Random Monitoring /

COR

5.10 Comply with all

COVID guidance and restrictions

The contractor will ensure that all lodging, meeting space, and catering is provided in a manner that complies

100% compliance Random Monitoring / with Federal, State, and Local regulations as they relate to COVID-19.

In addition, the contractor will ensure that services are provided in a manner that complies with CDC guidance for COVID-19 safety. Contractor shall provide hand sanitizer and disposable masks at each entry to every space provided for this requirement.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.9 Designate Contract

Manager

No later than 5 days before event start.

1 Electronic Submission

(email)

5.2.1 Blocked Room list

No later than five (5) days before the event start.

(August 9, 2024)

1 Electronic Submission

(email)

COR

5.4.1 & 5.4.2 / Catering Menu

Not less than 5 working days prior to the event. The

COR will approve the entrée options within 48-72 hours of receipt of the menu

1 Electronic Submission

(email)

COR

5.6.4 Proof of

background investigations

No later than five (5) days before the event start date

(August 9, 2024).

1 Electronic Submission

COR

5.6.6 Childcare

Equipment and Supplies

No later than five (5) days before the event start date

(August 9, 2024).

1 Electronic Submission

COR

5.6.7 Childcare Activity

Schedule

No later than five (5) days before the event start date (August 9, 2024)

1 Electronic

COR

5.6.8 Childcare sign in

roster

Available at entrance to childcare area before 7:00 am EST on August 20, 1 Electronic

2024, and turned in to COR no later than 6:00 pm EST on August 18, 2024

*Hard copy turned in to COR no later than 6:00 pm EST on August 18, 2024

*Hard Copy

*COR

5.8.5 Reserved Parking

Area list

No later than five (5) days before the event start date

(August 9, 2024)

1 Electronic Submission

(email)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Lodging

FFP

NET AMT

0001AA 25 Each Lodging, August 16

FFP

The contractor shall provide sleeping rooms on August 16, 2024, in accordance with (IAW) the Performance Work Statement (PWS) and contract terms and conditions. The government guarantees 25 lodging rooms, including self-pay rooms.

FOB: Destination

0001AB 45 Each Lodging, August 17

FFP

The contractor shall provide sleeping rooms on August 17, 2024, IAW the PWS and contract terms and conditions. The government guarantees 45 lodging rooms, including self-pay rooms.

Catering

0002AA 270 Each Catering, Adults

FFP

The contractor shall provide 135 meals for adults August 17, 2024, and 135 meals for adults August 18, 2024, IAW the PWS and contract terms and conditions.

0002AB 60 Each Catering, Children

FFP

The contractor shall provide 30 meals for children August 17, 2024, and 30 meals for children August 18, 2024, IAW the PWS and contract terms and conditions.

0003 235 Each Parking

FFP

The contractor shall provide parking for guests August 16-18, 2024, IAW the PWS and contract terms and conditions.

Event Space

PURCHASE REQUEST NUMBER: 0012068490-0001

0004AA 2 Each Workshop Room

FFP

The contractor shall provide two (2) workshop rooms August 16-18, 2024, IAW the PWS and contract terms and conditions.

0004AB 1 Each Resource Provider Room

FFP

The contractor shall provide one (1) resource provider room August 17-18, 2024, in accordance with the PWS and contract terms and conditions.

0004AC 2 Each Childcare Room

FFP

The contractor shall provide two (2) childcare rooms August 17-18, 2024, IAW the PWS and contract terms and conditions.

0004AD 1 Each Youth Room

FFP

The contractor shall provide one (1) youth room August 17-18, 2024, IAW the PWS and contract terms and conditions.

0005 1 Each Audio/Visual

FFP

The contractor shall provide audio/visual equipment August 17-18, 2024, IAW the PWS and contract terms and conditions. The contractor shall provide one (1) technical subject matter expert who will remain on-site between the hours of 6:00a.m. - 6:00p.m. ET, August 17-18, 2024.

0006 60 Each Childcare Services

FFP

The contractor shall provide childcare services on August 17-18, 2024, IAW the PWS and contract terms and conditions. The contractor shall ensure a provider to child ratio of at least 1:5 regardless of age. One provider per room should be certified, licensed, and CPR qualified.

PURCHASE REQUEST NUMBER: 0012068490-0001

CLAUSES INCORPORATED BY REFERENCE

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror AUG 2020

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.204-29 Federal Acquisition Supply Chain Security Act Orders--

Representation and Disclosures.

DEC 2023

52.204-30 Federal Acquisition Supply Chain Security Act Orders-- Prohibition.

DEC 2023

52.204-30 Alt I Federal Acquisition Supply Chain Security Act Orders-- Prohibition (DEC 2023) Alternate I

DEC 2023

52.212-3 Offeror Representations and Certifications--Commercial Products and Commercial Services

FEB 2024

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals -- Representation.

DEC 2016

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.215-7007 Notice of Intent to Resolicit JUN 2012 252.225-7048 Export-Controlled Items JUN 2013 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region - Representation

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.239-7098 (Dev) Prohibition on Contracting to Maintain or Establish a

Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation.

(Deviation 2021-O0003)

APR 2021

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).

XXX (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (6) [Reserved]

___ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub.

L. 111-117, section 743 of Div. C).

___ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

___ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders--Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115-390, title II).

___ (11)(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders--Prohibition. (DEC 2023) (Pub. L.

115-390, title II).

___ (ii) Alternate I (DEC 2023) of 52.204-30.

XXX (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

___ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (14) [Reserved]

____ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

____ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (17) [Reserved]

XXX (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-6.

____ (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

____ (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C. 637(d)(2) and (3)).

____ (21)(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (SEP 2023) of 52.219-9.

____ (22) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (ii) Alternate I (MAR 2020) of 52.219-13.

____ (23) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

____ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

____ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

XXX (26) (i) 52.219-28, Post-Award Small Business Program Rerepresentation (FEB 2024) (15 U.S.C. 632(a)(2)).

____ (ii) Alternate I (MAR 2020) of 52.219-28.

____ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

____ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

____ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

____ (30) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

XXX (31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

XXX (32) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (FEB 2024) (E.O. 13126).

XXX (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

XXX (34)(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

____ (ii) Alternate I (FEB 1999) of 52.222-26.

____ (35)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

____ (ii) Alternate I (JUL 2014) of 52.222-35.

XXX (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

____ (ii) Alternate I (JUL 2014) of 52.222-36.

____ (37) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

XXX (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

XXX (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

____ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (40) 52.222-54, Employment Eligibility Verification (MAY 2022). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

____ (41)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

____ (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners

(JUN 2016) (E.O. 13693).

____ (44)(i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (45)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-14.

____ (46) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

____ (47)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (JUN 2014) of 52.223-16.

XXX (48) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O.

13513).

____ (49) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

____ (50) 52.223-21, Foams (JUN 2016) (E.O. 13693).

____ (51)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

____ (ii) Alternate I (JAN 2017) of 52.224-3.

____ (52) (i) 52.225-1, Buy American--Supplies (OCT 2022) (41 U.S.C. chapter 83).

____ (ii) Alternate I (OCT 2022) of 52.225-1.

____ (53)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I [Reserved].

____ (iii) Alternate II (DEC 2022) of 52.225-3.

____ (iv) Alternate III (FEB 2024) of 52.225-3.

____ (v) Alternate IV (OCT 2022) of 52.225-3.

____ (54) 52.225-5, Trade Agreements (NOV 2023) 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

XXX (55) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (56) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

____ (57) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150

____ (58) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 U.S.C.

5150).

____ (59) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).

____ (60) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

____ (61) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

XXX (62) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

____ (63) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).

____ (64) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (65) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

____ (66) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).

____ (67)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C.

55305 and 10 U.S.C. 2631).

____ (ii) Alternate I (APR 2003) of 52.247-64.

____ (iii) Alternate II (NOV 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

XXX (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

XXX (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

_____ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_____ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

_____ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

XXX (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (E.O.

13658).

XXX (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

XXX (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products or commercial…