RFQ Document pavilion roof.docx

Warrensville Developmental Center – Pavilion Roof

Solicitation: SRC 0000029705

Purpose: This solicitation is for the replacement of two Pavilion roofs at Warrensville Developmental Center.

RFQ Schedule:

· RFQ Issued: 4/9/2025

· Inquiry Period Begins: 4/9/2025

· Site Visit: 4/15/2025 11am

· Inquiry Period Ends: 4/21/2025 2pm

· Quotes Due: 4/28/2025 2pm

Site Information:

Warrensville Developmental Center 4325 Green Rd.

Highland Hills

Site Visit:

A site visit is required to view the exact scope of work, at which time potential bidders may review required roofs to be replaced.

The site visit will be conducted at the Warrensville Developmental Center Site Visit Date: 4/15/2025 Site Visit Time: 11a.m Potential Bidders for the site visit shall check in at the Administration Building in the Campus Support Office upon arrival and ask for Maintenance Superintendent.

Specifications:

Replacement of two pavilion roofs approximately 2400 square feet total of asphalt shingles.

Minimum of 20 year life expectancy shingles.

Removal of old shingles.

Replace any rotting wood.

Hauling away debris.

Requirements:

No work on the equipment covered herein shall be done by subcontractors unless prior approval is obtained from Warrensville Developmental Center. Contractor must use trained and qualified personnel directly employed and supervised by him/her, preferably the same technician for each time of service. The bidder shall be regularly engaged in the business of roofing and repair.

The contractor shall maintain all necessary licenses, certifications, and registrations throughout the term of the awarded contract. Contractor shall perform all services with reasonable care, skill and diligence as would normally be provided by an experienced consultant and in accordance with industry standards.

Warrensville Developmental Center is a Medicaid-certified Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID), operated by the Ohio Department of Developmental Disabilities (DODD), serving individuals with developmental and other disabilities. All individuals to be providing services on the grounds of any DODD Developmental Center shall have not been found guilty of, or pleaded guilty to, any offense set forth in Section 5123.08(1), (2), or (3) of the Ohio Revised Code; nor employ any person to provide services under this RFP who has been found guilty of, or pleaded guilty to any offense set forth in Section 5123.081(1), (2), or (3) of the Ohio Revised Code. The person(s) providing services under this contract will be subject to a criminal background check prior to performing any services at any DODD Developmental Center.

Awarded Contractor shall certify that all its employees, while working at any DODD Developmental Center, will not purchase, transfer, use, be under the influence of, or possess illegal drugs or alcohol, or abuse prescription drugs in any way. Contractor shall comply with all applicable provisions of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), both in the provision of specified services and in its employment practices.

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of the Ohio Revised Code. If there is a finding for recover, the Contractor’s proposal will be rejected.

All contract work must be completed during the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, unless prior arrangements are made with the Developmental Center contact person. Contractor shall complete work for each specific job/task on consecutive days, this includes installation work.

The contractor must always keep the work area safe and must provide and use OSHA-approved barricades for any work that is exposed to the public. Contractor must always secure his tools and materials. Contractor must clean his work area of all refuse and scrap materials at the end of each workday.

The contractor must provide all parts, labor and fees associated with acquiring any necessary permits and associated engineering services as required to complete this project.

Inquiries:

From the issuance date of this solicitation, until a contract is awarded to an offeror, there may not be communications concerning the RFQ between any supplier who expects to submit a quote, and any employee of DODD involved in the issuing of the RFQ. The only exception is provided through the submission of written requests for clarification/interpretation via the RFQ through the OhioBuys website during the inquiry period.

Prospective offerors may make inquiries or seek clarifications regarding this RFQ any time during the inquiry period listed in the solicitation Calendar of Events. To make an inquiry, prospective offerors must use the Inquiry tab on the solicitation in OhioBuys to submit all inquiries or seek clarification.

Prospective offerors submitting inquiries will receive an immediate acknowledgement by e-mail that their inquiry has been received. The prospective offeror who submitted the inquiry will not receive an e-mail response to the question but will need to view the response on the OhioBuys website where it will be posted for viewing by all prospective offerors.

Attachments to an inquiry are not visible to DODD, so please include all questions in the inquiry description field.

DODD will try to respond to all properly posed inquiries within 48 hours, excluding weekends and state holidays. DODD will not respond to any inquiries received after the date and time indicated on the RFQ. Prospective offerors who attempt to seek information or clarifications verbally will be directed to reduce their questions to writing in accordance with the terms of this RFQ and state purchasing policy. No other form of communication is acceptable, and use of any other form of communication or any attempt to communicate with DODD staff or any other agency of the State to discuss this RFQ may result in the offeror being deemed ineligible.

Bid/Quote Submittal:

Bidders must complete the “Item Grid” and attach an electronic copy of their proposal with a detailed scope of work within the solicitation in Ohio Buys. The cost proposal must include all parts, labor and fees associated with acquiring any necessary permits and associated engineering services as required to complete this project.

Time of Performance:

The initial awarded contract is estimated to become effective on May 1, 2025, and remain effective through June 30, 2025, or until terminated as provided in the contract.

Evaluation / Award:

Bids will be evaluated, and the contract will be awarded to the lowest responsive and responsible bidder as determined by the agency.

A written goods and services agreement will be executed between the winning bidder and the agency.

Attachments:

The following attachments must be completed and submitted as part of the supplier’s quote in OhioBuys in order to be considered for award.

· Standard Affirmation and Disclosure Form The Standard Affirmation and Disclosure Form attached to the RFQ must be completed, signed by an authorized official of the offeror’s organization, and submitted with any proposal to be considered.

· Contractor Information Form The Contractor Information Form attached to the RFQ must be completed and submitted with any proposal to be considered.

Solicitation Process:

· A site visit is required to view the exact scope of work, at which time potential bidders may review required roofs to be replaced.

The site visit will be conducted at the Warrensville Developmental Center Site Visit Date: 4/15/2025 Site Visit Time: 11a.m

· Bidders must complete the “Item Grid” and attach an electronic copy of their proposal with a detailed scope of work within the solicitation in Ohio Buys. The cost proposal must include all parts, labor and fees associated with acquiring any necessary permits and associated engineering services as required to complete this project.

· Bids will be evaluated, and the contract will be awarded to the lowest responsive and responsible bidder as determined by the agency.

Solicitation Summary:

This solicitation is for the replacement of two Pavilion roofs at Warrensville Developmental Center.