RFQ Document 23RFQ138845-JWT

Department of Purchasing & Contract Compliance Felicia-Strong-Whitaker, Chief Purchasing Agent

REQUEST FOR E-QUOTE NUMBER: 23RFQ138845-JWT

PROJECT TITLE: PERSONAL PROTECTION SUPPLIES

PROJECT TYPE: GOODS/COMMODITIES

DEPARTMENT: Pubic Works

DUE DATE: Tuesday, May 30, 2023

WILL BE RECEIVED UNTIL: 2:00 P.M.

LAST DAY FOR QUESTIONS: May 22, 2023 ANY QUESTIONS REGARDING PURCHASING PROCEDURES, SPECIFICATIONS, CLARIFICATION OR INTERPRETATION REGARDING THIS E-QUOTE MUST BE SUBMITTED ELECTRONICALLY VIA BIDNET DIRECT WEBSITE https://www.bidnetdirect.com/georgia/fultoncounty. ALL RESPONSES TO QUESTION(S) WILL BE ISSUED IN THE FORM OF AN

ADDENDUM AND POSTED ON BIDNET DIRECT WEBSITE.

THE COUNTY WILL NOT RESPOND TO REQUESTS RECEIVED AFTER Monday, May 22, 2023 AT 2:00 P.M.

E-QUOTE RESPONSES MUST BE SUBMITTED ONLINE AT https://www.bidnetdirect.com/georgia/fultoncounty. BY THE DATE AND TIME INDICATED. VENDORS MUST REGISTER WITH BIDNET DIRECT IN ORDER TO RESPOND TO E-QUOTES.

BIDDERS MAY NOT HAVE CONTACT WITH COUNTY OFFICERS, ELECTED OFFICIALS OR COUNTY EMPLOYEES REGARDING THIS BID PRIOR TO AWARD OF PURCHASE ORDER. VIOLATION OF THIS INSTRUCTION WILL RESULT IN YOUR BID BEING FOUND

NON-RESPONSIVE.

PURCHASING CONTACT:

Janelle Tanner

E-MAIL ADDRESS:

Janelle.tanner@fultoncountyga.gov

PHONE NUMBER:

404-612-7969

All information requested on this sheet must be completed. Unless specifications indicate “NO SUBSTITUTE”, items determined by Fulton County to be “EQUAL OR BETTER” will be given full consideration. All prices QUOTED must be “FOB DELIVERED” unless otherwise requested, and must be submitted in the format requested. The County reserves the right to cancel the solicitation and to reject any or all quotes in whole or in part and is not bound to accept any quote if rejection of that quote is determined to be contrary to the best interest of the County.

https://www.bidnetdirect.com/georgia/fultoncounty https://www.bidnetdirect.com/georgia/fultoncounty mailto:Janelle.tanner@fultoncountyga.govb

REQUEST FOR QUOTE - COMMODITIES

GENERAL TERMS AND CONDITIONS

The following provisions are hereby made a part of this Request for Quote (“E-QUOTE”). Any contract or purchase order awarded as the result of this request shall be governed by these General Terms and Conditions. By submission of your responses to this e-quote, vendor agrees to furnish the product(s) and/or service(s) pursuant to these conditions.

1. GENERAL. These provisions are standard for all County contracts. The County may delete or modify any of these standard provisions for a particular contract or purchase order by indicating a change in the special instructions or provisions. Any vendor accepting a purchase order award as the result of this request agrees that the provisions included within this Request for E-Quote shall prevail over any conflicting provision within any standard form contract of the vendor.

2. METHOD OF SOURCE SELECTION. This procurement is being conducted in accordance with all applicable provisions of the Fulton County Code of Ordinances and the specific method of source selection for the services required in this bid is Code Section 102-373, Competitive Sealed Bidding.

3. SUBMISSION OF RESPONSES. Responses must be submitted for e-quotes on-line via the BidNet Direct website at https://www.bidnetdirect.com/georgia/fultoncounty . Response to e-quotes must be received no later than 2:00 p.m. on the date indicated.

4. AMENDMENTS TO THE REQUEST FOR E-QUOTE. Any amendment to pricing is valid only if in writing and issued by the County.

5. ADDENDUM. Revision to the Request for E-Quote issued by the County prior to the receipt of bids.

6. NON-COLLUSION. Bidder certifies that this bid is made without prior understanding, agreement or connection with any other corporation, firm or person submitting a bid for the same work, labor or service to be done or the supplies, materials or equipment to be furnished and is in all respects fair and without collusion or fraud. Bidder further understands collusive bidding is a violation of state and federal law and can result in fines, prison sentences and civil damage awards. Bidder agrees to abide by all conditions of this bid and certifies that person signing is authorized to sign this bid or proposal for the bidder.

7. CONFLICT OF INTEREST. Vendor states that no County officer or employee, nor any business entity in which they have an interest: a) Has an interest in the contract awarded; b) Has been employed or retained to solicit or aid in the procuring of the resulting contract; c) Will be employed in the performance of such contract without immediate disclosure of such fact to the County.

8. BASIS OF AWARD.

The County shall award to the overall lowest responsive and responsible bidder complying with the provisions of the E-Quote.

The following criteria may be considered by the County in selecting the most advantageous quote: a) Ability to perform the service required within the specified time; b) Conformance to specification; c) The quality of performance in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) vendor references.

The County reserves the right to cancel the solicitation and to reject any or all quotes in whole or in part and is not bound to accept any quote if rejection of that quote is determined to be contrary to the best interest of the County.

9. SAMPLES. Samples of items when required, must be furnished free of expense to the County and upon request, be returned to the Vendor at the Vendor’s expense. Samples of selected items may be retained for comparison purposes.

https://www.bidnetdirect.com/georgia/fultoncounty

10. NEW. All items bid must be new. Used, rebuilt and refurbished items will not be considered unless specifically authorized by the County in the written specifications.

11. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS. Unless otherwise specified, manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in the specifications are intended only to identify the quality and characteristics desired. They are not intended to limit competition.

The Vendor may offer any equivalent product which meets or exceeds the specifications. If quotations are based on equivalent products, the quote must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include complete descriptive literature and/or specifications; c) Include proof that the proposed equivalent will meet the specifications. The County reserves the right to be the sole judge of what is equal and acceptable to meet its needs in all respects. If Bidder fails to name a substitute, goods identical to the published standard must be furnished.

12. INDEMNIFICATION. Vendor hereby agrees to release, indemnify, defend and hold harmless the County, it’s Commissioners, officers, employees, subcontractors, successors, assigns and agents from and against any and all losses (including death), claims, damages, liabilities, costs and expenses (including but not limited to all actions, proceedings, or investigations in respect thereof and any outcome of any such action, proceeding, or investigation), caused by, relating to, based upon or arising out of any act or omission by contractor, it’s directors, officers, employees, subcontractors, successors, assigns or agents, or otherwise in connection with it’s acceptance, of the performance, or nonperformance, of it’s obligations under this agreements.

13. TAXES. Fulton County is exempt from the State of Georgia sales tax and exemption certificate will be furnished upon request.

14. DELIVERY. All prices must be FOB Destination, unloaded inside and assembled unless otherwise indicated.

15. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT. If any item furnished by the Vendor fails to conform to specifications, or to the sample submitted by the Vendor, the County may reject it. Upon rejection, the Vendor must promptly reclaim and remove such item without expense to the County and shall immediately replace all such rejected items with others conforming to such specification and samples. If the Vendor fails to do so, the County has the right to purchase in the open market a corresponding quantity of any such items and to deduct from any monies due the Vendor the difference between the prices named in the purchase order and the actual cost to the County. If the Vendor fails to make prompt delivery of any item, the County has the right to purchase such item in the open market and to deduct from any monies due the Vendor the difference between the prices named in the purchase order and the actual replacement cost to the County. The rights and remedies of the County identified above are in addition to any other rights and remedies provided by law or under the purchase order.

16. INVOICES AND PAYMENT TERMS. The awarded Vendor must be registered as a Vendor in the Vendor Self Service System at https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService in order for the Department of Purchasing & Contract Compliance to issue a purchase order and for the Vendor to receive payment.

All invoices must include the purchase order number or master agreement number. Failure to comply may result in delayed payments. The County payment terms are Net 30 days unless a cash discount is allowed for payment within not less than twenty (20) days. The payment term shall begin on the date the merchandise is inspected, delivered and accepted by the County and the correct invoice is received by Accounts Payable. All payments will be made via Electronic Funds Transfer (EFT). The awarded Vendor must register in the Vendor Self Service System at https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService to receive payment via EFT.

Submittal of Invoices: Invoices shall be submitted as follows:

Via Mail:

Fulton County Government 141 Pryor Street, SW https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService

Suite 7001 Atlanta, Georgia 30303 Attn: Finance Department – Accounts Payable

OR

Via Email:

Email: Accounts.Payable@fultoncountyga.gov

At minimum, original invoices must reference all of the following information:

1) Vendor Information

a. Vendor Name

b. Vendor Address

c. Vendor Code

d. Vendor Contact Information

e. Remittance Address

2) Invoice Details

a. Invoice Date

b. Invoice Number (uniquely numbered, no duplicates)

c. Purchase Order Reference Number

d. Date(s) of Services Performed

e. Itemization of Services Provided/Commodity Units

3) Fulton County Department Information (needed for invoice approval)

a. Department Name

b. Department Representative Name

17. LEGAL REQUIREMENTS. Federal, State, County and local ordinances, rules and regulations, and policies shall govern development, submittal and evaluation of quote and disputes about quotes. Lack of knowledge by any Vendor about applicable law is not a defense.

18. ASSIGNMENT. Any purchase order awarded shall not be assignable by the Vendor without the express written approval of the County, and shall not become an asset in any bankruptcy, receivership or guardianship proceedings.

19. REJECTION OF BID. Bids may be considered irregular and may be rejected if they show omissions, alternations of form, additions not called for, conditions, limitations, unauthorized alternate bids or other irregularities of any kind. The County reserves the right to waive minor technicalities or irregularities of bid.

20. DISQUALIFICATION OF BIDDER. The submission of more than one (1) bid to the County as the primary Bidder for the same work by an individual firm, partnership or corporation under the same or different names may be grounds for disqualification of a Bidder and the rejection of the bid.

21. TERMINATION. In the event any of the provisions of the purchase order are violated, the County may serve written notice of its intention to terminate the purchase order. Such notice will state the reason(s) for such intention, and unless within ten (10) days after serving notice upon the contractor, such violation has ceased and satisfactory arrangements for correction made, the purchase order shall, upon expiration of ten (10) days, be terminated. Further, the County reserves the right to terminate for its convenience any purchase order in whole or in part upon giving thirty (30) days prior written notice to the other party.

22. DEBARMENT. If a Bidder is presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from doing business with any government agency which prohibits your firm from participating in mailto:Accounts.Payable@fultoncountyga.gov any procurement, the Bidder must provide the County with that information as part of its response to this solicitation. Failure to fully and truthfully provide the information required, may result in the disqualification of your bid from consideration or termination of the purchase order, once awarded.

23. RIGHT TO PROTEST. Any actual bidder or offeror that has submitted a bid/proposal for a particular procurement and is aggrieved in connection with the solicitation or award of the contract shall protest in writing to the purchasing agent after the date that the specific bid or proposal is submitted. No protest will be accepted or considered prior to the date the specific bid or proposal is submitted; it will be considered untimely. All protests shall set forth in full detail the factual and legal basis for the protest and specific relief sought by the protestor. Protests arising from factual or legal basis that the protestor knew or should have known prior to the submission of the bid/proposal must be submitted within three business days of the submission of the bid/proposal. Protests arising from factual or legal basis that the protestor knew or should have known subsequent to the date the bid/proposal was submitted must be submitted within ten business days after the protestor knew or should have known of such bases, but in no event shall any protest be submitted more than ten business days after the award of the contract. Untimely protests will not be considered by the purchasing agent and will be simply denied as untimely. Decisions on timeliness by the purchasing agent are not appealable. An oral protest or a protest to an official, employee, User Department, or other person apart from the Director of Purchasing & Contract Compliance does not comply.

24. BINDING AUTHORITY. The individual submitting this E-QUOTE must have binding authority to submit contracts on behalf of the responding company. By submitting a response, vendor agrees that their quote is an offer to sell.

All bidders shall comply with all County purchasing laws, policies, and procedures, as well as relevant state and federal laws, including compliance with EEOC hiring guidelines and requirements under the Americans with Disabilities Act.

25. INTERGOVERNMENTAL COOPERATIVE PROCUREMENT STATEMENT. The County through the Department of Purchasing & Contract Compliance grants to any public serving governmental agency, authorization to purchase equivalent services or products described herein with this solicitation at the same submitted unit bid price, terms and conditions, but only with the consent of the Contractor/Consultant/ Service Provider. Public agencies shall have the ability to purchase the awarded goods and services from the awarded Contractor(s)/Consultant(s)/Service Provider(s) under the terms and conditions of the resultant contract. Any purchases shall be between the Contractor/Consultant/Service Provider and the participating public agency and shall not impact the Contractor’s/Consultant’s/Service Provider’s obligation to the County. Any estimated purchase volumes listed herein do not include other public agencies and the County makes no guarantee as to their participation.

REQUEST FOR E-QUOTE SPECIFICATIONS

Personal Protective Supplies Public Works

DESCRIPTION

The Department of Purchasing & Contract Compliance is soliciting E-Quotes from qualified vendors to provide Personal Protection Supplies for the Department of Public Works.

TERM OF AGREEMENT

The Term Agreement (Purchase Order) shall not exceed a 12 month period with no option to renew and shall not exceed the amount of $100,00.00

PRODUCT/SERVICE SPECIFICATIONS

The successful bidder shall provide the following Personal Protective Supplies on as needed basis.

A) Eye Wear Specifications Pyramex Clear Safety Glasses Specifications:

The clear safety glasses called for in this specification shall be of the clear, lightweight, wraparound design type for excellent protection and style.

Features built-in rubber nose pads to prevent slippage, straight back flexible temples for custom fit and a vented frame for increased air flow and minimal fogging.

Anti-scratch lenses provide 99% UV protection.

Exceeds ANSI Z87.1+ High Impact standard.

12 pair per box

Carbondale Safety Glasses:

Full-frame style with flexible, dual-injected temples.

Comfortable fit and stylish, two-tone frame accentuated by the flexible rubber nosepiece.

Offers protection from excessive glare.

Provides 99% protection from harmful UVA and UVB rays.

100% polycarbonate, scratch-resistant lenses.

Meets ANSI Z87.1+ High Impact standard.

12 pair per box

B) Head Protection Specifications:

The Head Protection called for in this specification shall be of the Radians Quartz, full brim hard hat type offering versatile protection. All Hard Hats in this specification shall meet ANSI Z89.1-2009 Type 1 – Class G & E Standards.

Each hard hat in this specification shall feature a pillowed brow pad, nylon crown strap Suspension, vertical height adjustment, quick ratchet adjustment system, easy pinlock adjustment system and shall be made of a high density polyethylene construction.

Winter Liner Specifications

The Winter Liners called for in this specification shall cover the head, ears, face and neck and must comply with the following standards:

Style: Over the Head Type Size: Universal Color: Blue Material: Cotton Adjustment Type: Hook and Loop Standards: US CRF 16 Part 1610

C) Dust Mask Specifications:

The Dust Mask called for in this specification shall be NIOSH approved for at least 95 percent filtration efficiency against certain non-oil based particles. The dust mask shall feature a two-strap design with welded dual point attachment helps provide a secure seal.

These dust masks shall also feature cushioning nose foam, with an adjustable nose clip that helps provide a custom fit and secure seal. Twenty (20) masks per box and one size only.

D) Hand Protection

Insulated Premium Grain Pigskin Gloves Specifications:

The insulated premium grain pigskin gloves called for in this specification shall be 3M Thinsulate lined, shall have a blue knit wrist and the pattern of the gloves shall be of the gunn type.

These gloves shall come in Large and XL Sizes and shall have a right and left hand.

Grain Cowhide Drivers Gloves Specifications

The grain cowhide drivers gloves called for in this specification shall be of the premium grain cowhide type, shall feature a straight thumb and shall have a shirred elastic back.

The grain cowhide driver’s gloves shall come in sizes- S-2XL.

Drivers Glove Specification

The drivers gloves called for in this specification shall comply with the following:

Leather Palm Material: Cowhide Glove Cut: Gunn Leather Glove Item: Drivers Gloves Thumb Style: Straight Cuff: Shirred Wrist Glove Back Material: Cowhide Insulated: No Glove Size: XL Glove Leather: Grade B, C Color: Light Greenish Beige

Lining: Jersey Hand: Left and Right Leather Palm Type: Full-Grain Stitching Material: Polyester

Insulated Grain Cowhide Drivers Gloves with Keystone Thumb Specifications:

The Insulated grain cowhide drivers gloves with keystone thumb called for in this specification shall be of the - Premium grain cowhide type gloves with 3M Thinsulate lining.

Glove shall feature a keystone thumb with rolled cuffs and shall have a shirred elastic back.

The insulated grain cowhide drivers gloves shall come in sizes L-2XL

Black Natural Rubber Glove Specifications:

The black natural rubber gloves called for in this specification shall be of the black natural rubber type, unlined, with a crinkle finish on palm and fingers.

These gloves shall feature a rolled cuff and shall be 14" in length.

Brown Jersey Gloves Specifications:

The brown jersey gloves called for in this specification shall be 9 oz. brown jersey cotton type gloves.

These gloves shall feature a straight thumb, clute pattern, knit wrist and an inner napping design for extra comfort and wear.

Disposable Industrial Grade Nitrile Gloves Specifications:

The disposable industrial grade nitrile gloves called for in this specification shall be of the 14 mil high-risk latex type, medical grade and powder-free type gloves.

Gloves shall be 12" in length, shall be textured, and shall come 50 gloves per box.

E) Shop Towel Specifications:

The shop towels called for in this specification shall be of the Kimberly Clark 75190, brand, with pop up box, 200 towels per box, towel size 10” x 13”.

These towels shall be strong enough to work when wet.

These towels shall be ideal for cleaning up grease, liquids, oils and other spills.

F) Hand Sanitizer Specifications:

The hand sanitizer called for in this specification shall be of the Purrell 9652-12, Hand Sanitizer, with pump bottle.

This hand sanitizer shall be of the gel type, with no hygiene properties.

The formula shall be ethyl alcohol. The package configuration shall be 7" x 6" x

10" The standards shall comply with Current FDA Regulations for Cosmetic and/or

Over the Counter Drug Products.

G) Protective Clothing Specifications:

The protective clothing called for in this specification shall be of the elastic, durable, lightweight polyethylene-coated Tyvek fabric.type coveralls.

Each coveralls shall be yellow in color and shall have an elastic wrist and ankles, sizes from M-4XL.

These disposable coveralls shall be recommended for petroleum, chemical and pharmaceutical industries and shall provide excellent protection in low risk wet or hazardous dry environments.

Rain suits Specifications Each rain suits called for in this specification shall comply with the following features:

35mm PVC/Polyester fabric 32" long jacket with corduroy collar, detachable hood and bib overall Full cut to fit over work clothes 100% waterproof Reinforced stress points Storm flap and concealed snaps Vented cape yoke back and underarm vents for heat distribution Adjustable wrist and leg openings Non-conductive materials The color of these rain suits shall be lime with silver stripes.

Sizes range from Small to 6 XL

Rain Coat Specifications:

Each rain coat called for in this specification shall comply with the following features:

35mm PVC over polyester fabric 49” coat with corduroy collar & detachable hood Two patch front pockets 100% waterproof Corduroy collar Non-conductive Reflective stripes for low light visibility The color of these rain coats shall be line with silver stripes Sizes range from Small to 5XL

Coated Gloves Specifications:

Coated gloves shallbe of the G-Tek brand Latex rubber coated palm and finger tips Seamless gray premium cotton/polyester liner Crinckle finish for added grip in wet and dry applications Uncoated back to allow breathability XL glove size

H) FOOT PROTECTION SPECIFICATIONS:

Plain Toe PVC Knee Boots

The plain toe PVC Knee Boots called for in this specification shall comply with the following features:

16” Length One piece injection mold Black high molecular PVC compound Bar cleat outsole Over the sock style Plain toe Non-skid Sizes shall range from 5 – 14

Hip Waiders Specifications:

The hip waiders called for in this specification shall comply with the following features:

Black hip wader with steel safety toe Fabric lined Cushion insole Belt loop strap Buckle adjustment Reinforced knee & front Bar-tread outsole Over the sock type

Sizes shall range from 6 – 16

I) First Aid Kits Specifications:

Each first aid kit called for in this specification shall comply with the following features:

Features Class: A Type: I&II Person: 25 Pieces: 141 Size: 9.25" x 7" x 4"

ANSI/ISEA Z308.1-2015

Kit Size Unit Size 9" x 4" x 7" Length 9.00 Height 3.63 Width 7.75

Each first aid kit shall contain the following:

Piece Count Description

(50) Plastic Bandages, 1" x 3"

Piece Count Description

(1) First Aid Tape, ½" x 5yd

(10) Triple Antibiotic Ointment Packets

(12) BZK Antiseptic Towelettes

(1) CPR Mask with One Way Valve

(1) Burn Dressing, 4" x 4"

(10) First Aid/Burn Cream Packets, 0.9g

(1) Cold Compress

(4) 2 Eye Pads and 2 Adhesive Strips

(1) Eyewash, 1oz

(10) Hand Sanitizer Packets, 0.9g

(4) Nitrile Exam Gloves

(1) Conforming Gauze Roll, 2"

(1) Scissors

(6) Gauze Dressing Pads, 3" x 3"

(2) Trauma Pads, 5" x 9"

(1) Triangular Sling/Bandage, 40" x 40" x 56"

(1) First Aid Guide

(5) Fingertip Fabric Bandages

(5) Knuckle Fabric Bandages

(3) Insect Sting Relief Wipes

(1) Tweezers

(4) Antacid Tablets

(4) Aspirin Tablets

(2) Allergy Tablets

J) Dehydration Drink Specifications:

The Dehydration Drink Mix called for in this specification shall be of the low sodium solution type for fighting dehydration and fatigue on the job. Gatorade is an essential element for fighting dehydration and heat illness. Gatorade shall replace electrolytes and body fluids lost while sweating.

Gatorade shall also reduce the chance of heat stroke or potential heat injuries incurred by employees on the job. The dehydration shall come as follows:

Fruit Punch Single Serve Pack, 1.23 oz powder pack 80 packs per case

K) Snake Guard Specifications:

The snake guards called for in this specification shall be of the Metatarsal type snake Guards that are the ultra-lightweight type snake gaiter.

Each snake guard provided shall provide metatarsal protection and features a unique design which allows air circulation between the leg of the wearer and the snake guards.

Each snake guard shall be manufactured in nylon, polyester and cotton and shall come with DWR water repellant coating.

Each snake guard shall be Blaze Orange in color.

The sizes for the snake guards shall be of the large and extra-large type.

L) Beverage Dispenser Specifications:

Each beverage dispenser called for in this specification shall be of the Igloo, Plastic, five (5) Gallon Cooler type with ice retention up to 2 days.

Exterior Height 20-1/3" Exterior Dia. 13" Body Color Yellow Lid Color Red Features XL Spigot, Keeper Cord, Bilingual Heat Stress Rules, Lid Keeper Cord

M) Wire Cooler Rack Specifications:

Each wire rack called for in this specification shall be of the Igloo, Wire Cooler Rack, Steel, and Silver in color, and shall work with the Igloo 2 gal., 3 gal., and 5 gal.

coolers.

Height 11" Width 15" Material Steel Color Silver Includes 1 1/2" Webbed Strap with Buckle

EXCEL UNIT PRICING DOCUMENT CAN BE FOUND AND DOWNLOAD IN BIDNET DIRECT