RFQ Document - 2200 Troy Schenectady Road - Sidewalk Replaement.pdf

KATHY HOCHUL

Governor

WILLOW BAER

Commissioner

REQUEST FOR QUOTE

August 28, 2026

Project #: CD # 24099 PROJECT TITLE AND ADDRESS: Sidewalk Replacement

2200 Troy - Schenectady Road Niskayuna NY 12309

The Capital District DDSO is seeking bids/quotes for the above referenced project (see attached specifications).

If you are interested in bidding on this project, a SITE VISIT for this project is MANDATORY. Please RSVP to Brooklyn.CMM.Bids@opwdd.ny.gov if you plan on attending. To allow time to sign in, it is recommended that you arrive to the site visit 10 minutes prior to the scheduled time.

SITE VISIT DATE: 09/04/2026 SITE VISIT TIME: 10:00 AM

QUESTIONS DEADLINE DATE: 09/09/2026 QUESTIONS DEADLINE TIME: 2:30PM

BID DEADLINE DATE: 09/14/2026 BID DEADLINE TIME: 2:30 PM

BIDS MUST BE SUBMITTED TO: Discretionary Procurement Unit (DPU) Email: Brooklyn.CMM.Bids@opwdd.ny.gov Phone: 718-264-3915/3918

If this bid includes work completed by a sub-contractor, the sub-contractor bid form must also be completed on page 3.

If the site visit is MANDATORY you must sign in at the site visit for your bid to be valid. Please write clearly for communication purposes and ensure your email address is clearly written. Contractors are encouraged to ask questions regarding the specifications of this project at the site visit.

The purpose of asking questions during the site visit is to obtain clarification regarding the enclosed Project Scope. In the event that modifications are needed to the Project Scope, the modifications will be distributed by the CAPITAL DISTRICT DDSO Business Office to all contractors as an ADDENDA. Contractors are to prepare and submit their quotes based on the written Project Scope and any modifications made in writing through the ADDENDA.

The Capital District DDSO is a tax-exempt state agency. A tax-exempt certificate will be supplied upon request.

This is a NYS Public Works Project and Prevailing Wages MUST be paid.

NYS Department of Labor PRC # for this project is: PRC# 2026025545

To locate the web page to enter the above PRC # and obtain wages rates visit https://dol.ny.gov/public-work-and-prevailing-wage. Under Prevailing Wage you would select “View a previously requested wage schedule” and enter the above referenced

PRC #.

Prevailing Wages and Certified Payroll:

NYS Labor Law requires that all contracted employees preforming maintenance, repairs or capital improvements in state owned buildings receive the prevailing wage and supplements rate for the occupation in which they are working. If this is a public work contract covered by Article 8 of the Labor Law or building service contract covered by Article 9 thereof, neither Contractor’s employees nor employees of its subcontractors may be required or permitted to work more than the number of hours or days stated in said statutes, except as otherwise provided in the Labor Law as set forth in prevailing wage and supplement schedules issued by the State Labor Department. Starting December 31, 2025, all contractors and subcontractors working on projects covered by Article 8 of NYS Labor Law must electronically provide certified payroll records to the New York State Department of Labor through the Certified Payroll portal. Payroll information must be reported every 30 days. In addition, and at this time certified payroll record/s MUST be submitted at the time of invoicing. For your reference: Electronic Payroll Submission | Department of Labor

**If you need assistance understanding prevailing wages. Please contract NYS Dept. Of Labor @ (518) 457-9000**

NOTE: OPWDD is not responsible for any late, lost or misdirected submissions.

mailto:Brooklyn.CMM.Bids@opwdd.ny.gov mailto:Brooklyn.CMM.Bids@opwdd.ny.gov https://dol.ny.gov/public-work-and-prevailing-wage https://dol.ny.gov/public-work-and-prevailing-wage https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.nysenate.gov%2Flegislation%2Flaws%2FLAB%2FA8&data=05%7C02%7CVashisti.D.Kowlessar%40opwdd.ny.gov%7Cfff666b9466c46f77e4e08de4f8771c1%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C639035640298998594%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=e2M0SYpannILJKu%2BIcd6mywtACx8LRn5JyIlf6DcJzU%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdol.ny.gov%2FElectronic-Payroll&data=05%7C02%7CVashisti.D.Kowlessar%40opwdd.ny.gov%7Cfff666b9466c46f77e4e08de4f8771c1%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C639035640299041493%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=usZjjLcb07fLucsOAjWrGpg7Y6lqrzpJa8EJXoU7y%2BM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdol.ny.gov%2FElectronic-Payroll&data=05%7C02%7CVashisti.D.Kowlessar%40opwdd.ny.gov%7Cfff666b9466c46f77e4e08de4f8771c1%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C639035640299041493%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=usZjjLcb07fLucsOAjWrGpg7Y6lqrzpJa8EJXoU7y%2BM%3D&reserved=0

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OFFICIAL BID FORM

*** This portion MUST be completed, signed, and returned via email at the contact information that is listed above. ***

(If Applicable): The Undersigned acknowledges receipt and review of all ADDENDA to the Bidding Documents, listed by number in the space below, and is verifying that the submitted Bid Amount includes ALL Addenda items.

Addenda #: _____________________________________ Addenda #: _____________________________________

The Undersigned proposes to perform the Work required for this project and acknowledges receipt of the job specifications, NYS prevailing wages and the Appendix A – Standard clauses for state contracts.

Specifications for the following: Sidewalk Replacement

2200 Troy - Schenectady Road Niskayuna NY 12309 Due 2:30 PM 09/14/2026

Description Qty Unit Cost

Unit Extended Cost

Materials:

Labor:

Include title and number of laborers in description

Per hour Per hour Per hour Per hour Per hour

Equipment:

Overhead:

Amount MUST be valid for 60 days AFTER Bid Deadline

Itemized Materials and Labor Breakdown are required for bid to be valid

Project Total

Authorized Signature: _________________________________________________ Date: _____________________________

Print Name & Title: _____________________________________________________________________________________________________

Official Company Name: _______________________________________________________________________________________________

Mailing Address: ________________________________________________________________________________________________________

Phone #: _______________________________________________ Please circle any that apply: MWBE SDVOB

Email Address: __________________________________________________________________________________________________________

Federal ID #: ___________________________________ NYS SFS Vendor ID # ________________________________ The CAPITAL DISIRICT DDSO intends to award the contract to the most responsible and responsive vendor that provides the best value and meets the requirements detailed in the scope of work. Upon request, vendor must demonstrate relevant experience on prior projects of similar magnitude. The CAPITAL DISTRICT DDSOO reserves the right to reject any and all quotes or award based on MWBE SDVOB certification. The awarded vendor will be required to submit certificates of Liability, Automotive, Worker’s Compensation and Disability Insurance as well as a completed Lobbying Law Form. Please be prepared to submit these in a timely fashion. The CAPITAL DISTRICT DDSOO will make no concessions to the vendor for any alleged misunderstanding or deception because of quantity, quality, character, or other condition. The CAPITAL DISIRICT DDSOO’s interpretation of specifications shall be final and binding.

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SUB-CONTRACTOR BID FORM

*** This portion MUST be completed, signed, and returned via email at the contact information that is listed above. ***

(If Applicable): The Undersigned acknowledges receipt and review of all ADDENDA to the Bidding Documents, listed by number in the space below, and is verifying that the submitted Bid Amount includes ALL Addenda items.

Addenda #: _____________________________________ Addenda #: _____________________________________

The Undersigned proposes to perform the Work required for this project and acknowledges receipt of the job specifications, NYS prevailing wages and the Appendix A – Standard clauses for state contracts.

Specifications for the following: Sidewalk Replacement

2200 Troy - Schenectady Road Niskayuna NY 12309 Due 2:30 PM 09/14/2026

Description Qty Unit Cost

Unit Extended Cost

Materials:

Labor: Per hour

Per

Equipment:

Overhead:

Amount MUST be valid for 60 days AFTER Bid Deadline

Itemized Materials and Labor Breakdown are required for bid to be valid

Project Total

Authorized Signature: _________________________________________________ Date: _____________________________

Print Name & Title: _____________________________________________________________________________________________________

Official Company Name: _______________________________________________________________________________________________

Mailing Address: ________________________________________________________________________________________________________

Phone #: _______________________________________________ Please circle any that apply: MWBE SDVOB

Email Address: __________________________________________________________________________________________________________

Federal ID #: ___________________________________ NYS SFS Vendor ID # ________________________________

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The CAPITAL DISIRICT DDSO intends to award the contract to the most responsible and responsive vendor that provides the lowest cost and meets the requirements detailed in the scope of work. Upon request, vendor must demonstrate relevant experience on prior projects of similar magnitude. The CAPITAL DISTRICT DDSOO reserves the right to reject any and all quotes. The awarded vendor will be required to submit certificates of Liability, Automotive, Worker’s Compensation and Disability Insurance as well as a completed Lobbying Law Form.

Please be prepared to submit these in a timely fashion. The CAPITAL DISTRICT DDSOO will make no concessions to the vendor for any alleged misunderstanding or deception because of quantity, quality, character, or other condition. The CAPITAL DISIRICT DDSOO’s interpretation of specifications shall be final and binding.

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NOT BIDDING STATEMENT

Project #: CD # 24099 PROJECT TITLE AND ADDRESS: Sidewalk Replacement

2200 Troy - Schenectady Road Niskayuna NY 12309

If, upon examination of the specifications, you decide not to submit a bid, please indicate your reason below and return to the below referenced email address.

Not bidding at this time.

Reason for not bidding:

Not interested in receiving any further bids.

Reason for removal:

Print Name & Title: __________________________________________________________________________________________

Official Company Name: _____________________________________________________________________________________

Mailing Address: ______________________________________________________________________________________________

Phone #: _______________________________________________

Email Address: _________________________________________________________________________________________________

Authorized Signature: _____________________________________________________________________________

Please return by email to Brooklyn.CMM.Bids@opwdd.ny.gov

PROJECT SCOPE

DESCRIPTION:

Replacement of the existing sidewalk. Approximately 320 square feet. The vendor shall provide all labor and materials necessary to complete the work in a professional manner according to scope of work and architectural drawings if supplied. Work is to be completed within 60 days of award, unless modified below. This is a NYS Public Works project and prevailing wages are to be paid. Refer to attached specification for the following scope of work. Site must be cleaned and all materials secured at the end of each workday. Absolutely no scraps, especially fasteners, are left unsafe. Upon completion of sidewalk, before removal of equipment and scaffolding, contractor is to schedule a quality control and quality assurance inspection with the Project Coordinator.

SCOPE OF WORK includes, but is not necessarily limited to the following:

1. Removal and disposal of the existing sidewalk.

2. Install a new sidewalk following the details listed below.

3. Repair the lawn as needed.

GENERAL REQUIREMENTS:

1. Bid price is to include all materials, labor, disposal of materials fees and site clean-up.

Final acceptance of completed job will be provided by the appropriate Maintenance Supervisor.

2. Work is to be done between the hours of __8:00 am_ and _4:00pm__, Monday through Friday. Contractor is advised that this is an occupied home and may be occupied during these times.

3. All tools must be always controlled and debris, tools and materials secured and stored at the end of each workday.

4. Any unforeseen conditions that may alter the established price are to be reported to the Plant Superintendent listed above immediately upon discovery.

5. Smoking is prohibited by contractors at all residential and program sites owned by

OPWDD.

6. Prior to the commencement of the work, there shall be a meeting with DDSO Operations and Maintenance staff to discuss specific safety requirements needed to be adhered to during the work period.

Facility:

Capital DDSO

Facility Address:

2200 Troy Schenectady Road Niskayuna, NY 12309

Point of Contact:

Brooklyn.CMM.Bids@opwdd.ny.gov

Contact Phone Number:

718-264- 3915/3918

Project Title:

Sidewalk Replacement.

Summary of Work: Remove and replace the existing sidewalk.

7. Safety Data Sheets as applicable will be provided to the Plant Superintendent prior to the start of work and a copy maintained at the property.

8. All applicable environmental testing associated with this work will be provided to the contractor prior to start of work.

SITE VISIT

Site visits are mandatory. The site visit date is scheduled for 09/04/2026 @ 10:00 a.m. at the project site. All prospective bidders are encouraged to attend.

A. Lawn Damage/Property Damage

• If the delivery of materials or any other work necessitates the contractor, his suppliers, or sub-contractors driving on the lawn for ANY reason, the contractor shall be held responsible for the repair of the lawn.

• Personal vehicles are not parked on the grass.

• Any property damage caused by work performed is to be corrected to the condition existing prior to start of the job.

B. Continuity of Work/Communication/Scheduling

• Once the job has begun, it is to be worked on continuously until completed.

• If there are any delays, even if due to inclement weather, a Work Control Representative

MUST be contacted.

• Work must be completed within __60_ days of receiving the purchase order.

C. House Safety

• The residence will be occupied during the job.

• The contractor must take all reasonable care to safeguard the residents and the staff.

• The contractor shall ensure all tools, materials and other items are picked up, removed or stored and are safely secured at the end of each workday.

• Any ladders, scaffolding or lifts used in conjunction with this job are to be stored to the satisfaction of the House Director at the end of the day.

• The work as indicated above shall be scheduled so as not to interfere with other functions of the residence. All work performed as part of this job is to be coordinated with the House Director and Plant Superintendent listed above.

June 2023

APPENDIX A

STANDARD CLAUSES FOR NEW YORK STATE CONTRACTS

PLEASE RETAIN THIS DOCUMENT

FOR FUTURE REFERENCE.

STANDARD CLAUSES FOR NYS CONTRACTS APPENDIX A

Page 2 June 2023

TABLE OF CONTENTS

Page

1. Executory Clause 3

2. Non-Assignment Clause 3

3. Comptroller’s Approval 3

4. Workers’ Compensation Benefits 3

5. Non-Discrimination Requirements 3

6. Wage and Hours Provisions 3-4

7. Non-Collusive Bidding Certification 4

8. International Boycott Prohibition 4

9. Set-Off Rights 4

10. Records 4

11. Identifying Information and Privacy Notification 4

12. Equal Employment Opportunities For Minorities and Women 5

13. Conflicting Terms 5

14. Governing Law 5

15. Late Payment 5

16. No Arbitration 5

17. Service of Process 5

18. Prohibition on Purchase of Tropical Hardwoods 5-6

19. MacBride Fair Employment Principles 6

20. Omnibus Procurement Act of 1992 6

21. Reciprocity and Sanctions Provisions 6

22. Compliance with Breach Notification and Data Security Laws 6

23. Compliance with Consultant Disclosure Law 6

24. Procurement Lobbying 7

25. Certification of Registration to Collect Sales and Compensating Use Tax by Certain 7

State Contractors, Affiliates and Subcontractors

26. Iran Divestment Act 7

27. Admissibility of Contract 7

Page 3 June 2023

STANDARD CLAUSES FOR NYS CONTRACTS

The parties to the attached contract, license, lease, amendment or other agreement of any kind (hereinafter, “the contract” or

“this contract”) agree to be bound by the following clauses which are hereby made a part of the contract (the word

“Contractor” herein refers to any party other than the State, whether a contractor, licenser, licensee, lessor, lessee or any other party):

1. EXECUTORY CLAUSE. In accordance with Section 41 of the State Finance Law, the State shall have no liability under this contract to the Contractor or to anyone else beyond funds appropriated and available for this contract.

2. NON-ASSIGNMENT CLAUSE. In accordance with

Section 138 of the State Finance Law, this contract may not be assigned by the Contractor or its right, title or interest therein assigned, transferred, conveyed, sublet or otherwise disposed of without the State’s previous written consent, and attempts to do so are null and void. Notwithstanding the foregoing, such prior written consent of an assignment of a contract let pursuant to

Article XI of the State Finance Law may be waived at the discretion of the contracting agency and with the concurrence of the State Comptroller where the original contract was subject to the State Comptroller’s approval, where the assignment is due to a reorganization, merger or consolidation of the

Contractor’s business entity or enterprise. The State retains its right to approve an assignment and to require that any

Contractor demonstrate its responsibility to do business with the State. The Contractor may, however, assign its right to receive payments without the State’s prior written consent unless this contract concerns Certificates of Participation pursuant to Article 5-A of the State Finance Law.

3. COMPTROLLER’S APPROVAL. In accordance with

Section 112 of the State Finance Law, if this contract exceeds

$50,000 (or $75,000 for State University of New York or City

University of New York contracts for goods, services, construction and printing, and $150,000 for State University

Health Care Facilities) or if this is an amendment for any amount to a contract which, as so amended, exceeds said statutory amount, or if, by this contract, the State agrees to give something other than money when the value or reasonably estimated value of such consideration exceeds $25,000, it shall not be valid, effective or binding upon the State until it has been approved by the State Comptroller and filed in his office.

Comptroller’s approval of contracts let by the Office of General

Services, either for itself or its customer agencies by the Office of General Services Business Services Center, is required when such contracts exceed $85,000. Comptroller’s approval of contracts established as centralized contracts through the Office of General Services is required when such contracts exceed

$125,000, and when a purchase order or other procurement transaction issued under such centralized contract exceeds

$200,000.

4. WORKERS’ COMPENSATION BENEFITS. In accordance with Section 142 of the State Finance Law, this contract shall be void and of no force and effect unless the

Contractor shall provide and maintain coverage during the life of this contract for the benefit of such employees as are required to be covered by the provisions of the Workers’ Compensation

Law.

5. NON-DISCRIMINATION REQUIREMENTS. To the extent required by Article 15 of the Executive Law (also known as the Human Rights Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the

Contractor will not discriminate against any employee or applicant for employment, nor subject any individual to harassment, because of age, race, creed, color, national origin, citizenship or immigration status, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victim status or because the individual has opposed any practices forbidden under the

Human Rights Law or has filed a complaint, testified, or assisted in any proceeding under the Human Rights Law.

Furthermore, in accordance with Section 220-e of the Labor

Law, if this is a contract for the construction, alteration or repair of any public building or public work or for the manufacture, sale or distribution of materials, equipment or supplies, and to the extent that this contract shall be performed within the State of New York, Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed, color, disability, sex, or national origin: (a) discriminate in hiring against any

New York State citizen who is qualified and available to perform the work; or (b) discriminate against or intimidate any employee hired for the performance of work under this contract.

If this is a building service contract as defined in Section 230 of the Labor Law, then, in accordance with Section 239 thereof, Contractor agrees that neither it nor its subcontractors shall by reason of race, creed, color, national origin, age, sex or disability: (a) discriminate in hiring against any New York

State citizen who is qualified and available to perform the work;

or (b) discriminate against or intimidate any employee hired for the performance of work under this contract. Contractor is subject to fines of $50.00 per person per day for any violation of Section 220-e or Section 239 as well as possible termination of this contract and forfeiture of all moneys due hereunder for a second or subsequent violation.

6. WAGE AND HOURS PROVISIONS. If this is a public work contract covered by Article 8 of the Labor Law or a building service contract covered by Article 9 thereof, neither

Contractor’s employees nor the employees of its subcontractors may be required or permitted to work more than the number of hours or days stated in said statutes, except as otherwise provided in the Labor Law and as set forth in prevailing wage and supplement schedules issued by the State Labor

Department. Furthermore, Contractor and its subcontractors must pay at least the prevailing wage rate and pay or provide the prevailing supplements, including the premium rates for overtime pay, as determined by the State Labor Department in

Page 4 June 2023 accordance with the Labor Law. Additionally, effective April

28, 2008, if this is a public work contract covered by Article 8 of the Labor Law, the Contractor understands and agrees that the filing of payrolls in a manner consistent with Subdivision 3-a of Section 220 of the Labor Law shall be a condition precedent to payment by the State of any State approved sums due and owing for work done upon the project.

7. NON-COLLUSIVE BIDDING CERTIFICATION. In accordance with Section 139-d of the State Finance Law, if this contract was awarded based upon the submission of bids, Contractor affirms, under penalty of perjury, that its bid was arrived at independently and without collusion aimed at restricting competition. Contractor further affirms that, at the time Contractor submitted its bid, an authorized and responsible person executed and delivered to the State a non-collusive bidding certification on Contractor’s behalf.

8. INTERNATIONAL BOYCOTT PROHIBITION. In accordance with Section 220-f of the Labor Law and Section

139-h of the State Finance Law, if this contract exceeds $5,000, the Contractor agrees, as a material condition of the contract, that neither the Contractor nor any substantially owned or affiliated person, firm, partnership or corporation has participated, is participating, or shall participate in an international boycott in violation of the federal Export

Administration Act of 1979 (50 USC App. Sections 2401 et seq.) or regulations thereunder. If such Contractor, or any of the aforesaid affiliates of Contractor, is convicted or is otherwise found to have violated said laws or regulations upon the final determination of the United States Commerce

Department or any other appropriate agency of the United

States subsequent to the contract’s execution, such contract, amendment or modification thereto shall be rendered forfeit and void. The Contractor shall so notify the State Comptroller within five (5) business days of such conviction, determination or disposition of appeal (2 NYCRR § 105.4).

9. SET-OFF RIGHTS. The State shall have all of its common law, equitable and statutory rights of set-off. These rights shall include, but not be limited to, the State’s option to withhold for the purposes of set-off any moneys due to the Contractor under this contract up to any amounts due and owing to the State with regard to this contract, any other contract with any State department or agency, including any contract for a term commencing prior to the term of this contract, plus any amounts due and owing to the State for any other reason including, without limitation, tax delinquencies, fee delinquencies or monetary penalties relative thereto. The State shall exercise its set-off rights in accordance with normal State practices including, in cases of set-off pursuant to an audit, the finalization of such audit by the State agency, its representatives, or the State Comptroller.

10. RECORDS. The Contractor shall establish and maintain complete and accurate books, records, documents, accounts and other evidence directly pertinent to performance under this contract (hereinafter, collectively, the “Records”). The Records must be kept for the balance of the calendar year in which they were made and for six (6) additional years thereafter. The State

Comptroller, the Attorney General and any other person or entity authorized to conduct an examination, as well as the agency or agencies involved in this contract, shall have access to the Records during normal business hours at an office of the

Contractor within the State of New York or, if no such office is available, at a mutually agreeable and reasonable venue within the State, for the term specified above for the purposes of inspection, auditing and copying. The State shall take reasonable steps to protect from public disclosure any of the

Records which are exempt from disclosure under Section 87 of the Public Officers Law (the “Statute”) provided that: (i) the

Contractor shall timely inform an appropriate State official, in writing, that said records should not be disclosed; and (ii) said records shall be sufficiently identified; and (iii) designation of said records as exempt under the Statute is reasonable. Nothing contained herein shall diminish, or in any way adversely affect, the State’s right to discovery in any pending or future litigation.

11. IDENTIFYING INFORMATION AND PRIVACY

NOTIFICATION. (a) Identification Number(s). Every invoice or New York State Claim for Payment submitted to a

New York State agency by a payee, for payment for the sale of goods or services or for transactions (e.g., leases, easements, licenses, etc.) related to real or personal property must include the payee’s identification number. The number is any or all of the following: (i) the payee’s Federal employer identification number, (ii) the payee’s Federal social security number, and/or

(iii) the payee’s Vendor Identification Number assigned by the

Statewide Financial System. Failure to include such number or numbers may delay payment. Where the payee does not have such number or numbers, the payee, on its invoice or Claim for

Payment, must give the reason or reasons why the payee does not have such number or numbers.

(b) Privacy Notification. (1) The authority to request the above personal information from a seller of goods or services or a lessor of real or personal property, and the authority to maintain such information, is found in Section 5 of the State Tax Law.

Disclosure of this information by the seller or lessor to the State is mandatory. The principal purpose for which the information is collected is to enable the State to identify individuals, businesses and others who have been delinquent in filing tax returns or may have understated their tax liabilities and to generally identify persons affected by the taxes administered by the Commissioner of Taxation and Finance. The information will be used for tax administration purposes and for any other purpose authorized by law. (2) The personal information is requested by the purchasing unit of the agency contracting to purchase the goods or services or lease the real or personal property covered by this contract or lease. The information is maintained in the Statewide Financial System by the Vendor

Management Unit within the Bureau of State Expenditures, Office of the State Comptroller, 110 State Street, Albany, New

York 12236.

Page 5 June 2023

12. EQUAL EMPLOYMENT OPPORTUNITIES FOR

MINORITIES AND WOMEN. In accordance with Section

312 of the Executive Law and 5 NYCRR Part 143, if this contract is: (i) a written agreement or purchase order instrument, providing for a total expenditure in excess of

$25,000.00, whereby a contracting agency is committed to expend or does expend funds in return for labor, services, supplies, equipment, materials or any combination of the foregoing, to be performed for, or rendered or furnished to the contracting agency; or (ii) a written agreement in excess of

$100,000.00 whereby a contracting agency is committed to expend or does expend funds for the acquisition, construction, demolition, replacement, major repair or renovation of real property and improvements thereon; or (iii) a written agreement in excess of $100,000.00 whereby the owner of a State assisted housing project is committed to expend or does expend funds for the acquisition, construction, demolition, replacement, major repair or renovation of real property and improvements thereon for such project, then the following shall apply and by signing this agreement the Contractor certifies and affirms that it is Contractor’s equal employment opportunity policy that:

(a) The Contractor will not discriminate against employees or applicants for employment because of race, creed, color, national origin, sex, age, disability or marital status, shall make and document its conscientious and active efforts to employ and utilize minority group members and women in its work force on State contracts and will undertake or continue existing programs of affirmative action to ensure that minority group members and women are afforded equal employment opportunities without discrimination. Affirmative action shall mean recruitment, employment, job assignment, promotion, upgradings, demotion, transfer, layoff, or termination and rates of pay or other forms of compensation;

(b) at the request of the contracting agency, the Contractor shall request each employment agency, labor union, or authorized representative of workers with which it has a collective bargaining or other agreement or understanding, to furnish a written statement that such employment agency, labor union or representative will not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status and that such union or representative will affirmatively cooperate in the implementation of the Contractor’s obligations herein; and

(c) the Contractor shall state, in all solicitations or advertisements for employees, that, in the performance of the

State contract, all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status.

Contractor will include the provisions of “(a), (b) and (c)” above, in every subcontract over $25,000.00 for the construction, demolition, replacement, major repair, renovation, planning or design of real property and improvements thereon (the “Work”) except where the Work is for the beneficial use of the Contractor. Section 312 does not apply to: (i) work, goods or services unrelated to this contract;

or (ii) employment outside New York State. The State shall consider compliance by a contractor or subcontractor with the requirements of any federal law concerning equal employment opportunity which effectuates the purpose of this clause. The contracting agency shall determine whether the imposition of the requirements of the provisions hereof duplicate or conflict with any such federal law and if such duplication or conflict exists, the contracting agency shall waive the applicability of

Section 312 to the extent of such duplication or conflict.

Contractor will comply with all duly promulgated and lawful rules and regulations of the Department of Economic

Development’s Division of Minority and Women’s Business

Development pertaining hereto.

13. CONFLICTING TERMS. In the event of a conflict between the terms of the contract (including any and all attachments thereto and amendments thereof) and the terms of this Appendix A, the terms of this Appendix A shall control.

14. GOVERNING LAW. This contract shall be governed by the laws of the State of New York except where the Federal supremacy clause requires otherwise.

15. LATE PAYMENT. Timeliness of payment and any interest to be paid to Contractor for late payment shall be governed by Article 11-A of the State Finance Law to the extent required by law.

16. NO ARBITRATION. Disputes involving this contract, including the breach or alleged breach thereof, may not be submitted to binding arbitration (except where statutorily authorized), but must, instead, be heard in a court of competent jurisdiction of the State of New York.

17. SERVICE OF PROCESS. In addition to the methods of service allowed by the State Civil Practice Law & Rules

(“CPLR”), Contractor hereby consents to service of process upon it by registered or certified mail, return receipt requested.

Service hereunder shall be complete upon Contractor’s actual receipt of process or upon the State’s receipt of the return thereof by the United States Postal Service as refused or undeliverable. Contractor must promptly notify the State, in writing, of each and every change of address to which service of process can be made. Service by the State to the last known address shall be sufficient. Contractor will have thirty (30) calendar days after service hereunder is complete in which to respond.

18. PROHIBITION ON PURCHASE OF TROPICAL

HARDWOODS. The Contractor certifies and warrants that all wood products to be used under this contract award will be in accordance with, but not limited to, the specifications and provisions of Section 165 of the State Finance Law, (Use of

Tropical Hardwoods) which prohibits purchase and use of tropical hardwoods, unless specifically exempted, by the State or any governmental agency or political subdivision or public benefit corporation. Qualification for an exemption under this

Page 6 June 2023 law will be the responsibility of the contractor to establish to meet with the approval of the State.

In addition, when any portion of this contract involving the use of woods, whether supply or installation, is to be performed by any subcontractor, the prime Contractor will indicate and certify in the submitted bid proposal that the subcontractor has been informed and is in compliance with specifications and provisions regarding use of tropical hardwoods as detailed in

§ 165 State Finance Law. Any such use must meet with the approval of the State; otherwise, the bid may not be considered responsive. Under bidder certifications, proof of qualification for exemption will be the responsibility of the Contractor to meet with the approval of the State.

19. MACBRIDE FAIR EMPLOYMENT PRINCIPLES. In accordance with the MacBride Fair Employment Principles

(Chapter 807 of the Laws of 1992), the Contractor hereby stipulates that the Contractor either (a) has no business operations in Northern Ireland, or (b) shall take lawful steps in good faith to conduct any business operations in Northern

Ireland in accordance with the MacBride Fair Employment

Principles (as described in Section 165 of the New York State

Finance Law), and shall permit independent monitoring of compliance with such principles.

20. OMNIBUS PROCUREMENT ACT OF 1992. It is the policy of New York State to maximize opportunities for the participation of New York State business enterprises, including minority- and women-owned business enterprises as bidders, subcontractors and suppliers on its procurement contracts.

Information on the availability of New York State subcontractors and suppliers is available from:

NYS Department of Economic Development

Division for Small Business and Technology Development

625 Broadway

Albany, New York 12245

Telephone: 518-292-5100

A directory of certified minority- and women-owned business enterprises is available from:

NYS Department of Economic Development

Division of Minority and Women’s Business Development

633 Third Avenue 33rd Floor

New York, NY 10017

646-846-7364 email: mwbebusinessdev@esd.ny.gov https://ny.newnycontracts.com/FrontEnd/searchcertifieddir ectory.asp

The Omnibus Procurement Act of 1992 (Chapter 844 of the

Laws of 1992, codified in State Finance Law § 139-i and Public

Authorities Law § 2879(3)(n)–(p)) requires that by signing this bid proposal or contract, as applicable, Contractors certify that whenever the total bid amount is greater than $1 million:

(a) The Contractor has made reasonable efforts to encourage the participation of New York State Business Enterprises as suppliers and subcontractors, including certified minority- and women-owned business enterprises, on this project, and has retained the documentation of these efforts to be provided upon request to the State;

(b) The Contractor has complied with the Federal Equal

Opportunity Act of 1972 (P.L. 92-261), as amended;

(c) The Contractor agrees to make reasonable efforts to provide notification to New York State residents of employment opportunities on this project through listing any such positions with the Job Service Division of the New York State

Department of Labor, or providing such notification in such manner as is consistent with existing collective bargaining contracts or agreements. The Contractor agrees to document these efforts and to provide said documentation to the State upon request; and

(d) The Contractor acknowledges notice that the State may seek to obtain offset credits from foreign countries as a result of this contract and agrees to cooperate with the State in these efforts.

21. RECIPROCITY AND SANCTIONS PROVISIONS.

Bidders are hereby notified that if their principal place of business is located in a country, nation, province, state or political subdivision that penalizes New York State vendors, and if the goods or services they offer will be substantially produced or performed outside New York State, the Omnibus

Procurement Act 1994 and 2000 amendments (Chapter 684 and

Chapter 383, respectively, codified in State Finance Law

§ 165(6) and Public Authorities Law § 2879(5)) require that they be denied contracts which they would otherwise obtain.

NOTE: As of May 2023, the list of discriminatory jurisdictions subject to this provision includes the states of South Carolina, Alaska, West Virginia, Wyoming, Louisiana and Hawaii.

22. COMPLIANCE WITH BREACH NOTIFICATION

AND DATA SECURITY LAWS. Contractor shall comply with the provisions of the New York State Information Security

Breach and Notification Act (General Business Law §§ 899-aa and 899-bb and State Technology Law § 208).

23. COMPLIANCE WITH CONSULTANT

DISCLOSURE LAW. If this is a contract for consulting services, defined for purposes of this requirement to include analysis, evaluation, research, training, data processing, computer programming, engineering, environmental, health, and mental health services, accounting, auditing, paralegal, legal or similar services, then, in accordance with Section 163

(4)(g) of the State Finance Law (as amended by Chapter 10 of the Laws of 2006), the Contractor shall timely, accurately and properly comply with the requirement to submit an annual employment report for the contract to the agency that awarded the contract, the Department of Civil Service and the State

Comptroller.

mailto:mwbebusinessdev@esd.ny.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fny.newnycontracts.com%2FFrontEnd%2Fsearchcertifieddirectory.asp&data=05%7C01%7CBradley.Allen%40ogs.ny.gov%7C07e93ddbe7724c0737a408db5793a42e%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C638200063847647689%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=1QagyzmFXhFPSsIsYt57VrXQpxA4Tw6kD6PHIqJx7wM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fny.newnycontracts.com%2FFrontEnd%2Fsearchcertifieddirectory.asp&data=05%7C01%7CBradley.Allen%40ogs.ny.gov%7C07e93ddbe7724c0737a408db5793a42e%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C638200063847647689%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=1QagyzmFXhFPSsIsYt57VrXQpxA4Tw6kD6PHIqJx7wM%3D&reserved=0

Page 7 June 2023

24. PROCUREMENT LOBBYING. To the extent this agreement is a “procurement contract” as defined by State

Finance Law §§ 139-j and 139-k, by signing this agreement the contractor certifies and affirms that all disclosures made in accordance with State Finance Law §§ 139-j and 139-k are complete, true and accurate. In the event such certification is found to be intentionally false or intentionally incomplete, the

State may terminate the agreement by providing written notification to the Contractor in accordance with the terms of the agreement.

25. CERTIFICATION OF REGISTRATION TO

COLLECT SALES AND COMPENSATING USE TAX BY

CERTAIN STATE CONTRACTORS, AFFILIATES AND

SUBCONTRACTORS.

To the extent this agreement is a contract as defined by Tax Law

§ 5-a, if the contractor fails to make the certification required by Tax Law § 5-a or if during the term of the contract, the

Department of Taxation and Finance or the covered agency, as defined by Tax Law § 5-a, discovers that the certification, made under penalty of perjury, is false, then such failure to file or false certification shall be a material breach of this contract and this contract may be terminated, by providing written notification to the Contractor in accordance with the terms of the agreement, if the covered agency determines that such action is in the best interest of the State.

26. IRAN DIVESTMENT ACT. By entering into this

Agreement, Contractor certifies in accordance with State

Finance Law § 165-a that it is not on the “Entities Determined to be Non-Responsive Bidders/Offerers pursuant to the New

York State Iran Divestment Act of 2012” (“Prohibited Entities

List”) posted at: https://ogs.ny.gov/iran-divestment-act-2012

Contractor further certifies that it will not utilize on this

Contract any subcontractor that is identified on the Prohibited

Entities List. Contractor agrees that should it seek to renew or extend this Contract, it must provide the same certification at the time the Contract is renewed or extended. Contractor also agrees that any proposed Assignee of this Contract will be required to certify that it is not on the Prohibited Entities List before the contract assignment will be approved by the State.

During the term of the Contract, should the state agency receive information that a person (as defined in State Finance Law

§ 165-a) is in violation of the above-referenced certifications, the state agency will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then the state agency shall take such action as may be appropriate and provided for by law, rule, or contract, including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the

Contractor in default.

The state agency reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

27. ADMISSIBILITY OF REPRODUCTION OF

CONTRACT. Notwithstanding the best evidence rule or any other legal principle or rule of evidence to the contrary, the

Contractor acknowledges and agrees that it waives any and all objections to the admissibility into evidence at any court proceeding or to the use at any examination before trial of an electronic reproduction of this contract, in the form approved by the State Comptroller, if such approval was required, regardless of whether the original of said contract is in existence.

https://ogs.ny.gov/iran-divestment-act-2012

P leas e ens ure your invoic es inc lude the following information. If information is mis s ing, your invoic e may be returned unpaid or payment may be delayed.

The invoice must be delivered to the designated payment office specified in your agreement or on the PO you received. NYS will not accept invoices for items or quantities not delivered.

Vendor Identification – your legal business name, remit-to address, NYS Vendor ID#, and contact information in case there are questions.

Invoice Date – the date the invoice was created. The invoice date must be later than the date the goods or services were delivered or rendered.

Unique Invoice Number – you create your own invoice number. Use this number to obtain information about the status of your invoice in the SFS Vendor Self Service Portal.

Bill to – the name of the NYS agency that ordered the goods or services. Please also provide the delivery address and/or name of your agency’s contact to help us if there are questions.

Purchase Order (PO) Number – if you received a PO, include the PO number.

Payment Term – the payment discount you are offering. If no other term is provided, NYS pays all invoices NET 30 days from the date the invoice is received by the designated payment office as indicated on the PO or agreement.

NYS will make every effort to pay invoices within a vendor’s desig-nated discount period, if provided.

Invoices not paid in 30 days will have interest added to the invoice as required by law.

Quantity – of goods, property, or services delivered for each invoice line item.

Description – of the item being billed including PO line #, item #, contract #, and/or dates of service if applicable and available.

Unit of Measure – if you received a PO, the unit of measure for each item being invoiced must be consistent with the PO and PO line number.

Rate – the unit price as authorized in the PO or agreement.

Total – the payment amount being requested for the invoice.

Thank you for your help. NYS is committed to paying your invoices timely upon receipt of an invoice containing the information above.

Bill t o

Description U/M Rate Amount

Total

Quantity

P O No. Terms

$1,500.00

Invoice #Date

A full description of what was provided.

Including dates of service and PO line # if applicable.

110 State Street Albany, NY 12236 ATTN: Finance Office

9/17/2018 17/18543

Your Legal Address Suite 206 Albany, NY 12205 Phone (518) 4xx – 7xxx

Vendor ID 0100000000

30.00 1,500.00

InvoiceTH E NYS Vendor

Received

Sept 19 2018

18P0254

Office of the State Comptroller

Hours

NYSvendor@vendor.com

2/10, net 30

Fed ID # 26-1234567

7 8

5 6

9 10

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