RFQ Deercreek Wastewater Operations Posting Template.docx

The Ohio Department of Natural Resources is requesting bids for: Water/Wastewater operations at Deercreek State Park .

Name or Title of the Service or Supply: Wastewater treatment plant operations for three State parks.

Ordering Division and address: Shawn Hefner, Water Wastewater 13156 State Route 235 N, Lakeview Ohio 43331 Phone: 614-572-9542 Specifications Background DNR is looking for a contractor capable of operating its water and wastewater treatment plants at Deercreek State Park. The water & wastewater plants are Class 1 and operated year-round.

Weekly inspections to include –

· 3 Wastewater Visits (Monday, Wednesday, & Friday) a week by a Class 1 Operator or higher wastewater operator.

· 5 Water Visits (Monday, Wednesday, Friday, Saturday, & Sunday) a week by a Class 1 Water Operator or higher from May 1st through October 31st which is the busy season. (list season cost)

· 4 Water Visits (Wednesday, Friday, Saturday, & Sunday) a week from November 1st through April 30th. (list season cost) Chlorine will be checked by ODNR Staff on other days.

· All operational checks logged in logbook to meet EPA requirements.

· Troubleshoot any issues

· Meet with county and/or EPA inspectors as needed.

· The wastewater plant uses aluminum sulfate and will be supplied by ODNR. Disinfection is Ultraviolet Light (UV).

· The water plant is ion exchange and uses chlorine for disinfection. These chemicals will be provided by ODNR.

· Complete ODNR required wastewater process control testing, plant checks, waste (WAS) as needed, record flow, and complete log sheets.

· Complete daily water plant and distribution chlorine checks, record flow, plant checks, and complete log sheets.

Lab analysis –

· Weekly/Monthly/ Quarterly testing, sampling and reporting required by the OEPA for water and wastewater. Alloway labs picks up samples on Fridays. Sampling cost will be paid by ODNR.

· Complete monthly EPA DMR (Discharge Monitor Report), monthly drinking water report (eDWR), and monthly staffing reports via ebiz.

· Respond to violations.

· DNR will pay for sampling.

General maintenance -

· Changing belts, greasing, and oiling pumps and motors, other minor maintenance – all materials provided.

· Cleaning and maintaining plant

· Check lift stations once a week for operational issues (log hours & amps) Delivery Deercreek State Park, 20635 Waterloo Road, Mt. Sterling, Ohio Pickaway County NPDES: 4PP00000 Water System: Deercreek State Park/Lodge PWS Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit the three parks and their wastewater treatment facilities.

Site visits are available by appointment only. To schedule an appointment, contact:

Shawn Hefner Water/Wastewater Administrator Division of Parks and Watercraft Ohio Department of Natural Resources Cell Number: (614) 572-9542 Shawn.Hefner@dnr.ohio.gov Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

Invoices Origin-DNR-N03

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

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