RFQ D-20-ON-0075 - CCTV.pdf

Action Code: Combined Synopsis/Solicitation Notice Subject: Closed Circuit Television System (CCTV) Solicitation Number: D-20-ON-0075 Posted Date:

Response Date:

Place of Performance:

August 12, 2020 August 27, 2020 @ 4:00 pm Eastern Standard Time (EST) Sioux Falls, SD 57108

Estimated Period of Performance: 09/01/2020 to 08/31/2021

DESCRIPTION: This Request for Quotations (RFQ) is in support of the U.S. Department of Justice, Drug Enforcement Administration (DEA). The government intend to award a Firm Fixed Price (FFP) contract in accordance with FAR Part 13. Award is all or none and will be made to the Offeror(s) that represents the best value; lowest price, technically acceptable (LPTA) basis. The successful offer will be incorporated into the awarded contract to provide goods and services to remove and replace the Closed Circuit Television System (CCTV) at Sioux Falls, SD.

The North American Industry Classification System (NAICS) code for this acquisition is 561621.

This an unrestricted acquisition.

This Request for Quotations (RFQ) is being issued as a combined synopsis/solicitation for commercial items in accordance with Subpart 12.6 and the statement of work (SOW), as supplemented with additional information included in this notice. This RFQ does not commit the government to pay any cost incurred in the submission of offers or to award a contract. The Contracting Officer is the only individual who may legally commit the Government funds in connection with this acquisition.

SITE VISIT: If you have not completed a site visit, it’s recommended you do so to ensure understanding of the requirements. Attendee(s) will review the Example Bid Format, Generic System Diagram, Security System Details, Video Surveillance System and Part List.

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of the Drug Enforcement Administration’s (DEA) mission. The Government expects the Vendor will employ persons of integrity and trustworthiness. DEA will require the contractor to provide a list of all personnel and their Personally Identifiable Information (PII) (Full Name, Date of Birth, Social Security Number, and Place of Birth) assigned to this contract ten (10) business days prior to starting work. The Division Security Officer or delegated DEA employee will run criminal checks on all personnel assigned to this contract. All contractors shall be approved by DEA before access to a laboratory or facility is authorized. While in the facility, the contractor's team shall be escorted at all times.

COVID-19 REQUIREMENTS: The DEA has developed a pre-visit screening script to assess a contractor’s potential COVID-19 symptoms or exposure ahead of entry to the office. This must complete prior to entry for site visit.

Contractor responses will be kept confidential. If patients answer “yes” to any of the questions, guidance will be provided as to what actions are to be taken. Below are the questions to be answered by the contractor to a DEA employee:

Have you or anyone in your household had any of the following symptoms in the last 21 days: sore throat, cough, chills, body aches for unknown reasons, shortness of breath for unknown reasons, loss of smell, loss of taste, fever at or greater than 100 degrees Fahrenheit?

Have you or anyone in your household been tested for COVID-19?

Have you or anyone in your household visited or received treatment in a hospital, nursing home, long- term care, or other health care facility in the past 30 days?

Have you or anyone in your household traveled in the U.S. in the past 21 days?

Have you or anyone in your household traveled on a cruise ship in the last 21 days?

Are you or anyone in your household a health care provider or emergency responder?

Have you or anyone in your household cared for an individual who is in quarantine or is a presumptive positive or has tested positive for COVID-19?

Do you have any reason to believe you or anyone in your household has been exposed to or acquired COVID-19?

To the best of your knowledge have you been in close proximity to any individual who tested positive for COVID-19?

QUESTIONS: Please submit questions with the subject header “RFQ: D-20-ON-0075” by August 20, 2020 NO LATER THAN (NLT) 4:00 P.M. (Eastern Standard Time) to the Point of Contact (POC) Darrell Goodwin via email, darrell.goodwin@usdoj.gov. No questions will be accepted after this cutoff. Offeror(s) shall submit one set of question only; multiple sets of questions will not be accepted. If necessary an amendment to the solicitation will be issued.

SUBMISSION (RFQ): Quotations shall be submitted via email to the Point of Contact (POC) Darrell Goodwin, darrell.goodwin@usdoj.gov. Submissions are due (NLT) August 27, 2020 at 4:00 P.M. (Eastern Standard Time). Quotations are valid for a period of thirty (30) Days.

The Offeror(s) submission shall include the following:

1. Technical Capability – Describe, in all intent and purposes, how services will be provided.

2. Past Performance – Submit 1 Past Performance reference. This reference shall contain:

a. POC name.

b. Phone number.

c. Email address.

3. Price – Submit pricing in accordance with Appendix 1:

a. Example Bid Format, SOW Page 14.

b. Part List, SOW, Page 15.

This RFQ documents incorporates provisions and clauses; as those in effect of Federal Acquisitions Circular 2020-5, effective March 2020. This announcement constitutes that only RFQ; quotations are being requested.

This acquisition incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at https://www.acquisition.gov. The following Federal Acquisition Regulation (FAR) clauses are incorporated into the RFQ.

52.212-3 Offeror Representations and Certifications – Commercial Items (OCT 2018) (Must be completed by Contractor) clauses are incorporated into the RFQ.

U.S. DEPARTMENT OF JUSTICE

DRUG ENFORCEMENT

ADMINISTRATION

Request for Quotation (RFQ)

D-20-ON-0075

SECURITY CCTV SYSTEM

STATEMENT OF WORK (SOW)

SECTION I - GENERAL REQUIREMENTS

1.01 Summary of Work

DEA Office of Security Programs will review all vendor contract proposals for technical accuracy, completeness, and suitability, and will make the final determination of selected security vendor based on the lowest price, technically acceptable offer. This summary applies to the procurement, installation, training and implementation of an integrated security management system for the site described. The contractor shall furnish a complete system including all labor, materials and equipment for a complete and functional integrated security system. Use of subcontractors and/or other vendors to install and maintain any or all of the security system(s) (other than cabling, conduit, and power) must be approved in advance by DEA Headquarters, Physical Security Section. GSA or open market pricing shall be used, whichever is more advantageous to DEA.

1.02 Systems, warranties and maintenance

The work included as specified herein and as shown on the contract drawings consists of, but is not limited to, the following:

a. Security CCTV System

b. Warranty coverage

c. Systems tracking

d. Submittals and shop drawings

e. Maintenance and service support

1.03 Preexisting conditions

The contractor shall visit the site, check all existing conditions and be satisfied with the conditions under which the work is to be performed before submitting the project bid. No allowances shall be made for any extra expense due to the contractor’s failure or neglect to discover prior conditions affecting the work, to include hardware and labor necessary to complete the work.

1.04 Site Security Requirements

Contactors will fill out a Contract Employee’s Authorization to Conduct Agency-Specific Record Checks and a DEA 487 Report Responsibilities/Nondisclosure Agreement and send to a DEA employee 72 hours prior to a site visit. These forms can be found at a separate pdf. Attachment along with this statement of work. Contractors will be escorted at all times by a DEA employee in DEA controlled spaces and throughout the duration of the visit. Photography, audio recordings, or video recordings are NOT authorized with the permission of the onsite designated security officer.

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of the Drug Enforcement Administration’s (DEA) mission. The Government expects the Vendor will employ persons of integrity and trustworthiness. DEA will require the contractor to provide a list of all personnel and their Personally Identifiable Information (PII) (Full Name, Date of Birth, Social Security Number, and Place of Birth) assigned to this contract ten (10) business days prior to starting work. The Division Security Officer or delegated DEA employee will run criminal checks on all personnel assigned to this contract. All contractors shall be approved by DEA before access to a laboratory or facility is authorized. While in the facility, the contractor's team shall be escorted at all times.

1.05 Contract Security Requirements

All information related to this contract such as statement of work, drawings, written or email correspondence, etc. will NOT be distributed outside of the contractor’s organization.

1.06 COVID-19 Requirements

The DEA has developed a pre-visit screening script to assess a contractor’s potential COVID-19 symptoms or exposure ahead of entry to the office.

Contractor responses will be kept confidential. If patients answer “yes” to any of the questions, guidance will be provided as to what actions are to be taken. Below are the questions to be answered by the contractor to a DEA employee:

Have you or anyone in your household had any of the following symptoms in the last 21 days: sore throat, cough, chills, body aches for unknown reasons, shortness of breath for unknown reasons, loss of smell, loss of taste, fever at or greater than 100 degrees Fahrenheit?

Have you or anyone in your household been tested for COVID-19?

Have you or anyone in your household visited or received treatment in a hospital, nursing home, long- term care, or other health care facility in the past 30 days?

Have you or anyone in your household traveled in the U.S. in the past 21 days?

Have you or anyone in your household traveled on a cruise ship in the last 21 days?

Are you or anyone in your household a health care provider or emergency responder?

Have you or anyone in your household cared for an individual who is in quarantine or is a presumptive positive or has tested positive for COVID-19.

Do you have any reason to believe you or anyone in your household has been exposed to or acquired

COVID-19?

To the best of your knowledge have you been in close proximity to any individual who tested positive for COVID-19?

Have you or anyone in your household had any of the following symptoms in the last 21 days: sore throat, cough, chills, body aches for unknown reasons, shortness of breath for unknown reasons, loss of smell, loss of taste, fever at or greater than 100 degrees Fahrenheit?

Have you or anyone in your household been tested for COVID-19?

1.07 Location of Work

Sioux Falls Resident Office Sioux Falls, SD 57108

1.08 Substitution of Equipment

The substitution of equipment after bid approval will occur only when there is a significant advantage to the client agency, created by an overall upgrading of a component(s) by a manufacturer or an operational advantage created by a change in the state of the art of the equipment to be supplied. In the event the above occurs, the contractor shall make the DEA representatives aware of the new equipment and shall provide DEA the new information. At the DEA’s discretion, the option to accept or reject the substitution will then be exercised.

1.09 Coordination

Project coordination. Contractor shall coordinate all project activities with the GSA project representative.

Job site administration. Contractor shall provide an onsite project manager who shall maintain coordination with the DEA and completely inform the DEA representative of project status on a weekly basis or as agreed.

Other trade coordination. Contractor shall closely coordinate all work with other trades. It is the contractor’s responsibility to understand the scope of work of all other trades that affect the Security System to ensure that all power, cabling, networking, raceway, backboards, pull-strings, hardware, patching, painting and other services are included in the project. The contractor who delivers a fully functional Security System must supply those services not provided by other trades.

1.10 Regulatory Requirements

Work on or within the scope of this project shall be in accordance with but not limited to the following codes, rules and regulations.

a. Appropriate local government codes

b. National Electric Code (NFPA – 70)

c. Uniform Building Code

d. National Fire Code (NFPA - 1)

1.11 Submittals of material lists, technical information sheets and variances

A. Bidding Proposals:

1. When submitting a bid proposal please list the following information for each item on bid:

a. Item Quantity

b. Model Number (please use a part/model number that will allow retrieval of part information from any internet search engine).

c. Description : allow for an accurate description of part/device

a. Bad Example – 1076CG Rcsd,3/4 Dia,Stl,Dr

b. Good Example – Door Contact, Recessed Steel Door Mount, ¾” diameter.

d. Price Each

e. Price Total (example: If there are 10 items specified for the project then this column would be the total of the Price each column times ten).

f. Labor as a separate item.

g. See Appendix 1 for sample bid proposal part layout.

B. Prior to the deadline for submittals, the contractor shall submit the following:

1. A materials list with the names of manufacturers, model numbers, and technical information on all items proposed.

2. Product technical information sheets for each principal component in the proposed system and subsystem, including cable, wire and wire marking devices. The specific model number(s) must be identified within the technical information sheet (highlighted).

3. A statement listing every technical and operations parameter wherein the submitted equipment varies from that which was originally specified. If the contractor fails to list a particular variance and his submittal is accepted, but it is subsequently deemed to be unsatisfactory because of an unlisted variance, the contractor must replace or modify such equipment at once and without cost to the DEA

4. A statement to the effect that the contractor has read and understood this statement of work and agrees to fully abide by it, as further detailed by the specific security plans to be provided by DEA.

5. A statement to the effect that at least one technician who has been formally trained and certified in that system will be involved in the installation and programming of every component of the overall security system.

C. Shop Drawings will be submitted to the DEA for approval prior to commencement of site work or fabrication work. These drawings shall include but not be limited to the following:

1. Building floor plans and site plan showing location of all devices and proposed routes for interconnecting conduits and interconnecting cable runs.

2. Interior elevations of each typical security cabinet, layout and all interfacing items associated with the cabinet.

3. Point to point wiring diagram showing quantity and type of wire used for each device.

Typical manufacturer’s drawings are not acceptable.

4. Catalog cut sheets of all equipment and devices with proposed model numbers and options highlighted or arrowed.

D. As-Built Drawings will be provided to the DEA. This will be a complete set consisting of at a minimum, the following data.

1. Routing of conduit and cables, including cable designations for each cable.

2. Accurate location of all installed equipment under the specifications using the same device and symbol legend or notations.

3. A complete list of equipment for each level or functional area.

4. Complete point-to-point wiring diagrams, including complete terminal strip layout and identification along with wire termination and tagging for all conductors.

5. Upon completion of the project, these drawings shall be transmitted to the attention of DEA security representative (ISP) at DEA HQ, 8701 Morrissette Dr., Springfield, VA 22152. All drawings must be submitted in hard copy and soft copy (if available).

1.12 Licenses and Permits

The contractor shall at the time of the proposals be fully licensed to perform all specific tasks by the local authority at the job location. The licensing may include but not be limited to a valid state Electrical Contractor, Low Voltage System Contractor, Alarm Operator and local business license.

The electronic security systems must be installed by a journeyman electronic or security system technician. If apprentices are used, they must be supervised by an on-site journeyman. The Contractor shall provide sufficient oversight by a qualified Project Manager.

Contractors that primarily operate as equipment distributers are restricted from bidding.

1.13 Warranties

A. The contractor shall guarantee all equipment and systems for a period of one year commencing with the acceptance of the security systems as fully functional by the DEA. The warranty shall cover all costs for the warranty service, including parts, labor, field service, pickup, transportation, delivery, and reinstallation and retesting.

B. Requests for non-emergency service placed by the owner/occupant by 10:00AM Monday through Friday shall be responded to before 5:00PM that day. Non-emergency items are those that do not secure the perimeter or high security areas.

C. Emergency Service Requests will be met within a four (4) hour reporting window. If the criteria for an emergency is not met (failure of a perimeter or high security room securing device) the billing will go to the DEA.

2.01 Scope

The selected contractor shall install and make operational a fully functional security system that will incorporate Closed Circuit Television (CCTV) System. The security system must have the ability to be remotely accessed by other field locations through a network, modem or another form of communication. The system shall be Underwriters Laboratory (UL) rated. Installation of cabling equipment, testing and training associated with the security system shall be included.

Work shall be coordinated with the General Contractor and other Sub Contractors to meet the intended construction schedule. Under normal circumstances it is required that the system will be operated at least one week before occupying the space. Vendor will provide 8 hours of user training, along with user manuals, software, and keys (as appropriate) for all systems.

2.02 Description of the System

The security system shall be comprised of CCTV cameras and monitor as shown on security plans to be provided by DEA. The CCTV system shall be comprised of both fixed and pan-tilt zoom, color, indoor and outdoor, vandal resistant IP based cameras; will be recorded by Milestone XProtect Corporate software running on one or more computers; with video distribution to flat screen monitors throughout the facility.

2.03 Infrastructure

All wiring and cabling shall be in accordance with Electronic Security Systems (ESS) Manufacturer recommendations. Wiring for all ESS field devices shall not be exposed (i.e. must be internal to a secure space wall, ceilings, doorframes, etc.) upon installation. Wiring for all ESS components should remain within DEA space when possible. When it is not feasible for wiring to remain internal to DEA space the contractor shall provide a tamper resistant or conduit solution to the DEA Security Specialist for review. No wiring may be directly in contact with acoustical ceiling tiles. When replacing existing security system wiring the contractor must remove abandoned ESS wiring in the ceiling per the applicable code. Line security to end devices shall be implemented through End-of-Line resistors or similar methods.

Security screws must be used for all ESS components that are exposed (i.e. can be viewed externally or are not secured from behind a face plate).

All security wiring shall be labeled at each end using a system to allow for positive identification.

The wire labeling configuration shall be called out on the as-built ESS drawings.

All ESS equipment panels (CCTV) will be contained in the DEA Firebird Room and associated IT/LAN Room(s). The Contractor’s proposal must identify all wall and floor space requirements for rack and wall mounted equipment. The Contractor’s proposal must identify by amperage all ESS power requirements. Industry standard load factors may be used to determine UPS sizing.

In the DEA Firebird Room, high quality fire-rated plywood must be installed by the Contractor to support wall mounted backend equipment (i.e. panels, power supplies, etc.).

The contractor shall provide and install an eight hour rated backup battery solution for all ESS hardware. If back-up generators is utilized, the UPS capacity may be reduced to thirty minutes to ensure smooth transition to generator and during refueling.

3.01 General

All devices, wire and equipment shall by listed by the Underwriters Laboratory or be Factory Mutual approved. Devices will be installed in full accordance with UL and manufacturer’s installation guides and requirements. All systems must be fully functional at the time of acceptance testing. All external cabling will be exterior grade and run through exterior grade conduit. Conflicts between manufacturer’s recommendations, specification, and/or contract documents must be reported in writing to the designated DEA Security Specialist.

3.02 Closed Circuit Television

The CCTV system will provide coverage areas as identified in Attachment 1 and on the drawings.

Table 1 identifies minimum camera locations and equipment.

The Video Management System shall be installed by a Milestone Certified Gold Partner or higher.

Installation technician(s) will be Milestone Certified in accordance with all vendor specified installation requirements. Technician(s) performing installation, programming and end-user system training will be Milestone Certified on the current version of XProtect Corporate DEA is utilizing. Copies of integrator and technician certificates and/or certifications must be included with the project bidding package. Contractors that primarily operate as equipment distributers are restricted from bidding.

A. The camera specified shall be designed for surveillance and industrial applications. The camera shall be high resolution, fully automatic, color camera capable of providing high resolution video over an IP LAN/WAN network.

a. The camera shall be fully supported by the current Milestone XProtect™ Corporate Video Device Driver Package.

b. Each camera will be provided with a micro SDXC Card 64GB minimum.

c. The camera shall, at minimum, provide 2 megapixel resolution.

d. The camera shall have a varifocal lens or multiple lens options.

e. The camera shall, at minimum, be capable of providing a minimum of four simultaneous

H.264 or H.265 video streams at 30 frames per second.

f. The camera encoding rate shall be selectable from 1 to 30 frames per second in all available resolutions.

g. The camera must be capable of providing a minimum of eight simultaneous, unicast

RTSP video streams.

h. The camera shall be designed to support power over the Ethernet (PoE) using UTP

Category 5 or better cable with RJ45 connectors when an IEEE802.3af compliant switch is utilized.

i. The camera must be capable of performing upgrades, such as the firmware, through web browser without the use of additional software applications.

j. The camera must be capable of being reset to factory settings/defaults by physical means, such as, a reset button.

k. The camera must be reviewed and approved by the DEA.

i. All approved Hanwha cameras are maintained on catalog number

FED201904941.

B. Camera housings shall have multiple mounting options. Camera housings will match the general design of the building. All camera housings will entirely enclose wiring and cameras and be vandal-resistant.

C. Exterior cameras may be either dome or other environmental housing which suits the general appearance of the facility and appropriate to local weather conditions. All housings will entirely enclose wiring and cameras, vandal-resistant and IP66 rated. All exterior CCTV camera transmission lines must protect against lightning and other related power surges.

D. Camera placement must be approved in writing for prior to installation. Prior to installation each camera should be temporarily field mounted. A screen shot of each proposed camera(s) view must be submitted to the DEA HQ security representative for written approval.

E. Cabling will be Cat 5e or Cat 6. All necessary networking devices, particularly power-over-ethernet switches, must be included. The only acceptable switches are: Cisco C9300 24U- A, Cisco C9300 4BU-A. Please see attachment for complete parts list.

F. Video Decoders are required to allow for each security monitors within the office (see

Security Plan). Video monitors shall be 55” or larger color, flat panel televisions with the capability to support the resolution from the cameras, which equates to HD720P or better.

All monitors shall be wall mounted adjacent to the ceiling to provide the best viewing by the primary users while protecting the view within the protected space. All monitors shall be provided with a video decoding unit. The video decoding units will be mounted behind each security monitor. Acceptable equipment is the ACTi ECD-1000-G. Video decoding units will be directly connected to each security monitor using a HDMI 1.4a cable or better.

G. All power requirements for the equipment shall be coordinated with the electrical contractor on site. All breakers shall be marked and if dedicated circuits are required the security contractor is responsible for interfacing with the electrical contractor for the requisite circuits.

H. Contractor provided power supplies are required to be hard wired or secured. Electrical work requirements include but are not limited to National Electric Code (NEC) NFPA 70 and NFPA 101 – National Life Safety Code.

o Ensure grounding continuity by properly bonding appropriate cabling, closures, cabinets, conduits, devices, service boxes and head end equipment.

o Power shall only be applied to the system after re-checking for proper grounding of the system and measuring all loops for lack of shorts, grounds and open circuits.

I. The computer, networking equipment and camera devices must be protected from power spikes and brief power failures by dedicated voltage surge protectors designed to protect digital video surveillance systems and associated components.

J. The contractor shall provide and install an eight hour rated backup battery solution for all

ESS hardware. The UPS should be rack mountable. If back-up generators are utilized, the UPS capacity may be reduced to thirty minutes to ensure smooth transition to generator and during refueling.

3.03 Recording Server

The Recording Server(s) shall be used for recording video feeds and for communicating with cameras and other devices. The Recording Server(s) shall communicate via network with the Management Server at another location.

A. Contractor is to provide and install any necessary Milestone XProtect software and drivers for the system to function (available freely from Milestone). The Recording Server(s) is (are) to be provided by the contractor. All Recording Servers must be provided with a two post conversion kit for a 4U chassis (2POST- 4UKIT). DEA requires App-Techs Corporation as a provider of Milestone XProtect video recording computers. Contractor must coordinate with App-Techs Representative Jenny Romanosky (jromanosky@app-techs.com / 717-735-0848). Provide project location, camera quantity and ask for DEA Configuration.

B. Contractor is to procure and provide to DEA a number of XProtect Corporate device licenses sufficient to handle all the video feeds of the system. Contractor must coordinate with Milestone Systems Representative Walter Coady (wjc@milestone.us / 503-350-1119) for all licensing issues. All devices licenses must be added to existing DEA Software License Code (SLC). Confirmation from Milestone that the device licenses were added to the existing DEA SLC is required.

C. The Recording Servers, once configured, shall run independently of the Management Server, and continue to operate in the event that the Management Server is offline.

D. The Recording Server will record for a thirty day period or more, 24 Hours a Day. Motion should be anticipated at 40%. Storage calculations should be based upon a 2 Megapixel Camera at 1920 x 1080 resolution with a constant frame rate of 15KB and an average image size 30 KB.

E. Each Recording Server shall have a default storage area. The default storage area will be a dedicated Hard Disk Drive. A storage area is a directory where the database content, primarily recordings from the connected cameras is stored. Recordings from the connected cameras shall be stored in individual camera databases. The system shall allow an unlimited amount of storage to be allocated for each connected device. The system shall have multiple, physically different, direct attached hard drives: Operating System, Live Database, and one or more Archive drives.

F. The Recording Server shall utilize high performance, direct attached SATA or SAS 15K RPM

(or better) disk drives for live recording storage, formatted with 64KB clusters. Live database array type JBOD. Use of tape- backup systems shall not be acceptable.

G. The system shall allow archiving to be enabled on a per camera basis and allow the user to define which archiving drive shall be used for each camera. The Hard Disk Drive storing the Archive Database will be direct attached, SATA 7.2K RPM (or better), formatted with 64KB clusters. Archive database array type RAID 5.

H. An independent SATA or SAS 7.2K RPM (or better) Hard Disk Drive (or SSD drive) will be provided for the Operating System and Application Volume. It will not be used for the Live or Archive Database. OS/Application volume type JBOD.

I. The Recording Server(s) shall have multiple Network Interface Cards (NIC) and support connection to the cameras on a network separate from the Client Viewer, Management Server and System Manager.

J. The Recording Server shall have the ability to accept the full frame rate supplied by the cameras, while recording a lower frame rate, yet still make the higher frame rate available to the Clients for live viewing.

K. The computer must be provided with rack mounted LCD Console KVM Switch.

L. The Recording Server must be provided with a two/four (as applicable) post rack mounting hardware. The system shall not be configured as floor/desktop standing.

M. Contractor is to program the field devices, and instruct the designated DEA personnel how to perform all necessary and usual functions of the full and completed video system.

Appendix 1: Example Bid Format

Qty. Model Manufacturer Description Each Total

1076CG

Big Company

Door Contact, $7.63

$15.26

Recessed Steel Door Mount, ¾ inch diameter 12 RY-24L Little Company Form C Door Release $14.96 $179.5 Relay, 24V DC Input 2

1 AX-084C Medium Company Central Exchange $892.64 $892.6 Unit for 8 door and 4 masters

1 Labor Contractor Installation, $12,000 $12,00 programming, and testing

CISCO C9300 24 Port Switch (Complete Parts List)

Part Quantity Catalyst 9300 24-port UPOE Network Advantage Part# C9300-24U-A 1 SOLN SUPP 8X5NBD Catalyst 9300 24-port UPOE Network Advantage Part# CON-SSNT-C93002UA 1 C9300 Network Advantage 24-port license Part #C9300-NW-A-24 1 UNIVERSAL Part# S9300UK9-169 1 1100W AC Config 1 Power Supply Part# PWR-C1-1100WAC 1 1100W AC Config 1 Secondary Power Supply Part# PWR-C1-1100WAC/2 1 North America AC Type A Power Cable Part# CAB-TA-NA 2 Console Cable 6ft with USB Type A and mini-B Part# CAB-CONSOLE USB 1 Catalyst Stack Power Cable 30 CM Part# CAB-SPWR-30CM 1 c9300 DNA Advantage 24-port Term License Part# c9300-DNA-A-24 1 C9300 DNA Advantage 24-Port 5 Year Term License Part# C9300-DNA-A-24-5Y 1 Catalyst 9300 8 x 10GE Network Module Part# C9300-NM-8X 1 1M Type 1 Stacking Cable Part# STACK-T1-1M 1 Network Plug-n-Play License for zero-touch device deployment Part# NETWORK-PNP-LIC 1 NO SSD Card Selected Part# C9300-SSD-NONE 1 1000BASE-T SFP transceiver module for Category 5 copper wire Part# GLC-TE 2 CISCO C9300 48 Port Switch (Complete Parts List)

Part Quantity Catalyst 9300 48 port UPOE Network Advantage Part# C9300 4BU A 1 SOLN SUPP 8X5XNBD Catalyst 9300 48 port UPOE Network Advantage Part# CON SSSNT C93004UA 1 C9300 Network Advantage, 48 port license Part# C9300 NW A 48 1 UNIVERSAL Part# S9300UK9 169 1 1100WAC Config 1 Power Supply Part# PWR C1 1100WAC 1 1100WAC Config 1 Secondary Power Supply Part# PWR C1 1100WAC/2 1 North America AC Type A Power Cable Part# CAB TA NA 2 Console Cable 6ft with USB Type A and mini B Part# CAB CONSOLE USB 1 Catalyst Stack Power Cable 30 CM Part# CAB SPWR 30CM Cisco ONE Add On Session Opt Out (No Fulfillment) Part# C1 ADD OPTOUT 1 C9300 DNA Advantage, 48 Port Term Licenses Part# C9300 DNA A 48 1 C9300 DNA Advantage. 48 Port, 5 Year Term License Part# C9300 DNA A 48 5Y 1 Cisco ONE Add On Session Opt Out (No Fulfillment) Part# C1 ADD OPTOUT 1 Catalyst 9300 8 x 10GE Network Module Part# C9300 NM 8X 1 1M Type 1 Stacking Cable Part# STACK T1 1M 1 Network Plug n Play License for zero touch device deployment Part# NETWORK PNP LIC 1 No SSD Card Selected Part# C9300 SSD NONE 1 1000BASE T SFP transceiver module for Category 5 copper wire Part# GLC TE 2

DEA PROVISION & CLAUSE MATRIX – COMMERCIAL ITEMS

Updated through FAC 2020 05

SOLICITATION #: D 20 ON 0075

CONTRACTING OFFICER: Check the corresponding box for the provisions and clauses applicable to this procurement.

52.252 1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/far smart matrix.

(End of provision)

52.204 6 UNIQUE ENTITY IDENTIFIER (OCT 2016)

52.204 7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204 7 ALT I SYSTEM FOR AWARD MANAGEMENT (OCT 2018) WITH ALTERNATE I OCT 2018)

52.204 16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

52.204 24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG2019)

The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204 26, Covered Telecommunications Equipment or Services Representation, or in paragraph (v) of the provision at 52.212 3, Offeror Representations and Certifications Commercial Items.

(a) Definitions. As used in this provision—

“Covered telecommunications equipment or services”, “critical technology”, and “substantial or essential component” have the meanings provided in clause

52.204 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115 232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing—

(1) A service that connects to the facilities of a third party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that it will, will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will” provide covered telecommunications equipment or services”, the Offeror shall provide the following information as part of the offer—

(1) A description of all covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

52.204 26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES REPRESENTATION (DEC 2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

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SOLICITATION #: D 20 ON 0075

(c) Representation. The Offeror represents that it does, does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

52.209 7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.209 12 CERTIFICATION REGARDING TAX MATTERS (FEB 2016)

52.211 6 BRAND NAME OR EQUAL (AUG 1999)

52.212 1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (MAR 2020)

52.212 2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability Past Performance

[Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.]

Technical and past performance, when combined, are equal [Contracting Officer state, in accordance with FAR 12.602]

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212 3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (MAR 2020)

Attention is drawn to paragraph (b) of provision 52.212 3, which requests offeror provided fill in information in (b)(2), when applicable:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212 3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs .

[Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

***Paragraph (i) contracting officer fill in information***

Note: Paragraph (i)(1): The end products being acquired under this solicitation that are included in the List of Products Requiring Contractor Certification as to Forced or Indentured Child Labor are listed by Schedule of Supplies/Services Item Number as follows:

***Paragraph (k) contracting officer fill in information***

Contracting officer — select applicable item when an exemption to the Service Contract Labor Standards statute applies.

Paragraph k(1) is applicable. Paragraph k(2) is applicable.

March 2020 Page 2 of 19

Price

SOLICITATION #: D 20 ON 0075

Offerors – Paragraph (v) was added to provision 52.212 3 by FAC 2020 03. If the DEC 2019 or later version of provision 52.212 3 is not included in your annual representations and certifications, you must either update your annual representations and certifications or complete paragraph (v) below.

(v) Covered Telecommunications Equipment or Services—Representation. Section 889(a)(1)(A) of Public Law115–232.

(1) The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for ‘‘covered telecommunications equipment or services’’.

(2) The Offeror represents that it does, does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

52.225 7 WAIVER OF BUY AMERICAN STATUTE FOR CIVIL AIRCRAFT AND RELATED ARTICLES (FEB 2016)

DEA 2852.209 75 NATIONAL SECURITY RISK ASSESSMENT (JUN 2014)

(a) Any offeror responding to this solicitation acknowledges that before acquiring information technology equipment or software, the U.S. Department of Justice and its component entities will assess the supply chain risk of cyber espionage or sabotage associated with the acquisition of such equipment or software, including any risk associated with such equipment or software being produced, manufactured, or assembled by one or more entities identified as posing a cyber threat, including but not limited to, those that may be owned, directed, or subsidized by the People’s Republic ofChina.

(b) By submitting an offer to this solicitation, the Offeror understands and agrees that the Government retains the right to reject any offer or response to this solicitation made by the Offeror, without any further recourse by, or explanation to, the Offeror, if the Government determines the Offeror or the equipment or software offered by the Offeror, in whole or in part, presents an unacceptable risk to national security.

(c) To assist the Government in assessing whether the acquisition poses a national security risk, offerors are required to complete and submit with its offer or quotation the National Security Acquisition Risk Assessment Questions, which are attached to this solicitation. Offerors must answer all questions completely and accurately to the best of their knowledge and belief. All answers are to be reflective of the parent and subsidiary levels of an organization.

(d) Offerors are also required to request, collect, and forward with its offer or quotation completed National Security Acquisition Risk Assessment Questions from all subcontractors that will provide any equipment or software in performance of the contract or order. Offerors are responsible for the thoroughness and completeness of each subcontractor's submission.

(e) Failure to provide any such requested information may render a proposal unacceptable.

(End of provision)

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SOLICITATION #: D 20 ON 0075

CONTRACTING OFFICER: Check the appropriate box only for clauses that are applicable to this procurement.

52.252 2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far smart matrix.

(End of clause)

52.203 16 PREVENTING PERSONAL CONFLICTS OF INTEREST (DEC 2011)

52.204 4 PRINTED OR COPIED DOUBLE SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

52.204 9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204 12 UNIQUE ENTITY IDENTIFIER MAINTENANCE (OCT 2016)

52.204 13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204 18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)

52.204 19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

52.204 21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016)

52.204 23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES, IN ALL SOLICITATIONS AND CONTRACTS (JUL 2018)

52.204 25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2019)

52.207 5 OPTION TO PURCHASE EQUIPMENT (FEB 1995)

52.212 4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

52.212 4 ALT I CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018) WITH ALTERNATE I (JAN 2017)

52.212 5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203 19, Prohibition on Requiring Certain Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113 235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Sec.889(a)(1)(A) of Pub. L. 115 232)

(4) 52.209 10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (Executive Order 13658).

(5) 52.233 3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233 4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108 77 and 108 78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer: Check the corresponding box for each clause that applies to this order.]

(1) 52.203 6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

(2) 52.203 13,…