RFQ_Curtain_36C24626Q0537 0001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

565-26-2-5241-0024

0001 36C24626Q0537 06-03-2026

Patsy Simpson 757-722-9961 ext. 11030 06-10-2026 8:00am EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 x x

238990

$19 Million

N/A

X

See Delivery Schedule

100 Emancipation Drive Hampton VA 23667

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

512-460-5049 512-460-5221

See CONTINUATION Page

This procurement is for the purchase and installation of disposable privacy curtains.

The installation is for (6) locations details are located in the statement of work (SOW).

The is a Firm Fixed Price solicitation.

Offerors should submit all technical questions regarding this solicitation in writing via email to Patsy Simpson at Patsy.Simposn@va.gov.

See CONTINUATION Page x X x 1

Contracting Officer Cherisse Hall

36C24626Q0537 0001

Table of Contents

SECTION A ...................................................................................... Error! Bookmark not defined.

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES ...................................... Error! Bookmark not defined.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

C.4 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION)

(MAR 2026)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 16

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 INSTRUCTIONS TO OFFERORS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Cherisse Hall

100 Emancipation Drive

Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Upon Government Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA Financial Service Center (FSC) Electronic Invoice Presentment and Payment System https://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK (SOW)

Service: One-time installation of privacy curtains at WHCC and Coastal CBOCs Hospital: Fayetteville VA Medical Center Department: Environmental Management Service Contract Type: One-time service

1. Objective Install all required infrastructure and components necessary for privacy curtains at the Wilmington Health Care Clinic (WHCC) and Coastal Community Based Outpatient Clinics (CBOCs).

2. Scope of Work The contractor will remove existing curtain infrastructure and install new infrastructure privacy curtains at designated locations.

3. Requirements The contractor will:

• Provide all curtain tracks, hooks, rods, and privacy curtains.

• Install all provided tracks, hooks, rods, and curtains at each designated location.

4. Period of Performance The contract will conclude upon completion of all required installation services.

5. Place of Performance

5.1 Wilmington Health Care Center (HCC)

1705 Gardner Road Wilmington, NC 28405

5.2 Hamlet Community Based Outpatient Clinic (CBOC)

100 Jefferson Street Hamlet, NC 28345

5.3 Jacksonville CBOC

4006 Henderson Drive Jacksonville, NC 28546

5.4 Josh Court CBOC

4 Josh Court Jacksonville, NC 28546

5.5 Brynn Marr CBOC

306 Brynn Marr Road Jacksonville, NC 28546

5.6 Jacksonville 4 VA Clinic

2580 Henderson Drive

6. Government-Furnished Property or Services

None. The contractor shall provide all materials, equipment, shipping, and labor required to complete the work.

7. Acceptance Criteria

All curtain tracks, hardware, and related infrastructure shall be installed in good working order and meet manufacturer and VA performance standards. All privacy curtains should be properly installed, functional, and ready for use.

8. Points of Contact (POC)

8.1 Technical Point of Contact (TPOC)

Name: Dustin Juracek Title: Assistant Hospital Housekeeping Officer Phone: 910-778-0061 Email: dustin.juracek@va.gov

8.2 Contracting Officer’s Representative (COR)

Name: Pedro Sanchez Title: Hospital Housekeeping Officer Phone: 910-364-8943

8.3 Wilmington/Jacksonville Points of Contact

Name: Robert Citrano Title: Environmental Services Technician Supervisor Phone: 910-231-3485

8.3.

Name: Cheryl Davis-Triplett

Title: Facility Administrator Phone: 910-475-6479

8.3.

Name: Ashley Moses Title: Facility Administrator Phone: 910-663-6228

8.4 Hamlet CBOC Point of Contact

Name: Victoria Evans Title: Facility Administrator Phone: 910-308-8490

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

200.00 SE __________________ __________________

Rapid Refresh Rod Set (10/rods) - 24.5 Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and Rebuilding of Equipment - Household and Commercial Furnishings and Appliances

25.00 CS __________________ __________________

Rapid Refresh Privacy Curtain - Teal Flower Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

1.00 EA __________________ __________________

INSTALLATION FOR CUBICAL CURTAIN TRACKS AND RR

CURTAIN

Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027

PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

2.00 SE __________________ __________________

Rapid Refresh Rod Set (10/rods) - 15.5 Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

7.00 SE __________________ __________________

Rapid Refresh Rod Set (10/rods) - 27.5 Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

1.00 SE __________________ __________________

Rapid Refresh Rod Set (10/rods) - 33.5 Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

Formatrac 8' White Track Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

Formatrac Fixed White End Cap Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

Formatrac White End Cap Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

12.00 EA __________________ __________________

Formatrac Nylon Carrier Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

12.00 EA __________________ __________________

Formatrac Sheet metal screw -white # 6 x 1/2" ZP Head Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

5.00 EA __________________ __________________

Formatrac Spring Clip w/Grid Clip 15/16" Grid Contract Period: Base POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238990 - All Other Specialty Trade Contractors PRODUCT/SERVICE CODE: J072 - Maintenance, Repair, and

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

5.1 Wilmington Health Care Center (HCC)

1705 Gardner Road Wilmington, NC 28405

5.2 Hamlet Community Based Outpatient Clinic (CBOC)

100 Jefferson Street Hamlet, NC 28345

5.3 Jacksonville CBOC

4006 Henderson Drive Jacksonville, NC 28546

5.4 Josh Court CBOC

4 Josh Court Jacksonville, NC 28546

5.5 Brynn Marr CBOC

306 Brynn Marr Road Jacksonville, NC 28546

5.6 Jacksonville 4 VA Clinic

2580 Henderson Drive

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (APR 2026)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations;

or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE

(DEVIATION)

NOV 2025

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

C.3 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL (MAY 2020)

(a) The Contractor shall comply with current Department of Veterans Affairs policy for personal identity verification of all employees performing under this contract when frequent and continuing access to VA facilities or information systems is required.

(b) The Contractor shall insert this clause in all subcontracts when the subcontractor’s employees will require frequent and continuing access to VA facilities or information systems.

(End of Clause)

C.4 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING

(DEVIATION) (MAR 2026)

(a) Definitions. As used in this clause –

VA Information system is the same as information system and means, pursuant to 38 U.S.C.

5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm.

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract. *VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

Positions/Tasks Designated as Non-Sensitive Positions – Tier 1/Low Risk

Positions/Tasks Designated as Non-Sensitive Positions – Tier 2/Mod Risk https://vaww.va.gov/vapubs/index.cfm https://pdt.nbis.mil/consent

Positions/Tasks Designated as Non-Sensitive Positions – Tier 4/High Risk

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:

Tier 3:

Tier 5:

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract. The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their

PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

1. When no longer needed for contract performance.

2. Upon completion of the Contractor/subcontractor employee’s employment.

3. Upon contract completion or termination.

(f) Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735.

Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

(g) Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name.

2. Name of VA facility where Contractor/subcontractor employee works, if applicable.

3. Date background check submitted for Contractor/subcontractor employee.

4. Date PIV/identification card issued to Contractor/subcontractor employee.

5. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

6. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

7. Date Contractor notified VA that PIV/identification card is no longer required.

8. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020) The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.1 INSTRUCTIONS TO OFFERORS

Note that Note that RFO FAR 12 - Acquisition of Commercial Products and Commercial Services

(a) Submission of Quotes. Email a completed, signed, and dated quote electronically to

Patsy.Simpson@va.gov. Quoters shall include a complete electronic copy of their quote with their submission in PDF form; no Word documents will be accepted. The subject line must have the solicitation the Quoter is responding to listed. Quotes must be received at or before the exact time specified in this solicitation. No phone calls of any nature regarding this solicitation will be accepted.

There will be no automated email notification of receipt of quotes. Include responses to provisions that require Quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)). Quotes received without requested documentation will not be considered. Failure to comply with ALL criteria and requested documentation as set forth by the solicitation will result in your quote being rejected and therefore not evaluated.

(b) Assemble the Quote as follows:

(1) Section I SF 1449. The quote shall include a signed copy of the SF 1449 and an acknowledgment or signed copy of all amendments posted to the solicitation.

(2) Section II Price. Quoters shall complete and submit the Price Schedule in Section B.3 Price/Cost Schedule. Quotes must provide pricing for each unit price and extended prices. No other format will be accepted.

(c) The Quoter agrees to hold prices in its quote firm for a period of one hundred fifty (150) calendar days from the date specified for the receipt of quotes.

(d) The System for Award Management (SAM) at https://www.sam.gov is the primary method used to collect information from entities interested in obtaining Federal Government contracts. Quoters are required to have an active Federal Government contracts registration in SAM when they submit an offer or quotation, and at the time of award.

mailto:Patsy.Simpson@va.gov

(e) Questions pertaining to this solicitation shall be emailed to Patsy.Simpson@va.gov by 06/10/2026 at

8:00am EST. No telephone inquiries will be considered.

E.2 Evaluation—Commercial Products and Commercial Services

(a) Basis of Award. The Government will award a contract resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Price, Past Performance, and Technical are the evaluation factors.

(b) Technical Factors

• Installation

(C) Past Performance

• Past performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the probability of success with the required effort. The Government will evaluate customer satisfaction, responsiveness to customer needs, and past demonstration of meeting delivery schedules and the delivery of quality services.

Emphasis will be on recent, relevant past performance in the previous three (3) years.

Recent is defined as work performed within the last three (3) years. Relevant is defined as work similar in size and scope of the work described in the Statement of Work (SOW).

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION

(DEVIATION)

NOV 2025

852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS

(DEVIATION)

JAN 2023

852.215-71 EVALUATION FACTOR COMMITMENTS OCT 2019

852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY FEB 2023

ACCESSIBILITY NOTICE

852.246-71 REJECTED GOODS OCT 2018

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

Please see Statement of Work (SOW)

B.4 DELIVERY SCHEDULE