RFQ-CSU-21-015-J J P.pdf

RFQ-CSU-21-009-JJP

The Billings Area – Crow Service Unit (CSU), Indian Health Service (IHS) is requesting quotes in response to RFQ-CSU-21-015-JJP for Portable Toilet and Handwashing Station Rental Services, Crow/Northern Cheyenne Hospital, Crow Agency, MT. The CSU/IHS intends to award a firm fixed price Purchase Order for the Portable Toilet and Handwashing Station Rental Services, as provided in the scope of work.

The procurement is conducted under Federal Acquisition Regulations (FAR) Part 13, Simplified Acquisition Procedures , and FAR Part 37.101, Non-Personal Services, Subject to the Service Contract Act Wage Determination Number: 2015-5397 Revision: 13 Date: 06/04/2021.

The associated North American Industrial Classification System (NAICS) code for this procurement is: 562998 and the small business size standard is $8.0 million.

This Solicitation shall be an all or none basis, meaning all Contract Line Item Numbers (CLIN) must be fulfilled, partial submittals shall not be accepted.

If Freight shall be charged, then FOB destination must be included into the quote.

1. DESCRIPTION OF SERVICES/SUPPLIES:

a. Provide 138 standard portable toilets, 12 handicap (HC) portable toilets, and 11 Hand Washing Stations to the following locations by 9:00 am MST 08/18/2021 and picked up 08/24/2021 at the vendors convenience. See map on attachment A for specific locations.

b. The vendor must be hold all required permits/license’s to conduct services in Bighorn County, Montana.

c. The vendor shall comply with all Tribal, Local, State, and Federal Regulations.

d. The vendor shall provide all industry standard equipment to perform services.

e. The vendor shall enter each portable toilet and thoroughly extract all solids and liquids from each toilet as requested on the deliverable schedule.

f. The vendor shall record pump-out services indicating, at a minimum, the date, time of services, location and tank. The Service Record shall be submitted to the designated appointee 1 day upon completion of services.

g. Insurance is required in the event of damages to the vendor’s property and equipment.

h. The vendor shall also need to maintain a sufficient amount of toilet tissue to satisfy the length of the celebration in each portable toilet.

i. The vendor shall supply hand sanitizer in each stall and ensure that quantities do not deplete.

j. The vendor shall ensure proper amount of water is available at each handwashing station throughout the day for the duration of the contract and ensure that antibacterial soap is readily available in the dispensers as well.

2. SCHEDULING

a. 138 Regular Portable Toilets delivered by 9:00 am 08/18/2021 and picked up 08/24/2021at the vendors convenience.

b. 12 Handicap Portable Toilets delivered by 9:00 am 08/18/2021 and picked up 08/24/2021at the vendors convenience.

c. 11 Handwashing Stations delivered by 9:00 am 08/18/2021 and picked up 08/24/2021at the vendors convenience.

d. Hand Sanitizer and Toilet Paper replenished daily 08/18/2021 to 08/24/2021

e. Septic Waste Removal daily 08/18/2021 to 08/24/2021

f. Wipe down and Sanitization of toilets daily 08/18/2021 to 08/24/2021

g. Handwashing Stations must be replenished daily 08/18/2021 to 08/24/2021

h. A Logistical coordinator shall be available for placement.

3. PLACE OF PERFORMANCE:

a. Crow Agency, Montana 59022

i. Crow Tribal Campgrounds, Crow Agency MT 59022

ii. Crow Tribal Campgrounds Arbor, Crow Agency MT 59022

iii. Edison Realbird Memorial Complex, Crow Agency MT 59022

iv. Edison Realbird Memorial Complex Barns, Crow Agency MT 59022

v. Paddock A 5350 River Road, Crow Agency, MT 59022

vi. Paddock B, approximately 2 miles East of Crow Agency, highway BIA 1.

*See attachment A for mapping description

4. DELIVERABLES:

Daily Services to include sewage pumping, sanitization of unit, and replenishment of toiletries such as Toilet Paper, Hand Sanitizer, and hand wash water.

Service record shall be submitted to the designated appointee 1 day upon completion of contract.

Regular Toilets

Handicap Toilets Daily Services

Hand Washing Stations

Camp Grounds 104 8 2 0

Arbor 10 3 3 4

Edison Real Bird Memorial Complex 12 1 2 4

Edison Real Bird Memorial Complex Barns 6 0 3 1

Paddock A 3 0 1 1

Paddock B 3 0 1 1

Total 138 12 12 a day 11

5. PRICE SCHEDULE: Daily Rate Total

CLIN 1 Standard Portable Toilet

CLIN 2 Handicap Portable Toilet

CLIN 3 Hand washing Stations

CLIN 4 Cleaning Fee

CLIN 5 Set Up Fee

CLIN 6 Mileage

Total Aggregate Amount

6. PERIOD OF PERFORMANCE:

a. 08/18/2021 through 08/24/2021

7. PAST PERFORMANCE:

The vendor must demonstrate their record of successful performance in past contracts and/or jobs that display technical capability and the ability perform the tasks described in the statement of work

8. EVALUATION FACTORS:

The Government shall award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

a. Technical = 70 points. Offeror must submit a technical proposal, not to exceed three pages, that specifies requirements in the request for quotation.

b. Past Performance = 30 Points. Offerors must demonstrate their record of successful performance in past contracts and/or jobs. The Government is seeking to determine whether the Offeror has the experience that shall enhance its technical capability to perform the tasks described in the statement of work. The offeror must list at least three contracts/jobs and include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service/Employment;

(4) Total contract value/Hourly wage; (5) Description of contract work/Job duties; (6) Contracting Officer/Company Manager and telephone number; (7) Program Manager and telephone number, if applicable.

9. CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

10. CONTRACTING OFFICER REPRESENTATIVE (COR):

The COR shall be responsible for:

(1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes;

(2) Interpreting the Statement of Work;

(3) Technical evaluation as required;

(4) Technical inspections and acceptance; and

(5) Assisting the vendor in the resolution of technical problems encountered during performance of this contract.

11. TECHNICAL ADVISOR:

The technical advisor shall be Deano Yarlott, deano.yarlott@ihs.gov. Monitoring of contract compliance and appropriate recordkeeping shall be demonstrated using reports, billing details, or any other appropriate records. Deano Yarlott shall be responsible for verifying contract compliance to the

COR.

12. INVOICE SUBMISSION AND PAYMENT:

INVOICE SUBMISSION AND PAYMENT: The vendor shall submit its invoice to the Crow Service Unit, attn. Lori Oldbear Lori.Oldbear@ihs.gov the vendor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number;

(3) DO/TO/PO/Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Vendor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

SECTION C - CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer shall make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

https://www.acquisition.gov/

FAR

No. Clause No. Title Date

1. 52.204-9 Personal Identity Verification of Vendor Personnel Jan 2011

2. 52.204-7 System for Award Management Oct 2018

3. 52.204-13 System for Award Management Maintenance Oct 2018

4. 52.204-18 Commercial and Government Entity Code Maintenance Aug 2020

5. 52.204-19 Incorporation by Reference of Representations Dec 2014 and Certifications

6. 52.209-10 Prohibition on Contracting with Inverted Domestic Nov 2015

Corporations

7. 52.213-2 Invoices Apr 1984

8. 52.213-4 Terms and Conditions—Simplified Acquisitions Jul 2021

(Other Than Commercial Items)

9. 52.215-5 Facsimile Proposals Oct 1997

10. 52.223-6 Drug-Free Workplace May 2001

11. 52.223-18 Encouraging Vendor Policies to Ban Text Messaging Jun 2020

While Driving

12. 52.224-1 Privacy Act Notification Apr 1984

13. 52.224-2 Privacy Act Apr 1984

14. 52.224-3 Privacy Act Training Jan 2017

15. 52.227-14 Rights in Data-General May 2014

16. 52.229-3 Federal, State, and Local Taxes Feb 2013

17. 52.232.18 Availability of Funds Apr 1984

18. 52.237-1 Site Visit Apr 1984

19. 52.239-1 Privacy or Security Safeguards Aug 1996

20. 52.242-17 Government Delay of Work Apr 1984

21. 52.243-1 Changes-Fixed-Price Aug 1987

22. 52.249-1 Termination of Convenience of the Government(Fixed Apr 1984

Price)(Short Form)

23. 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION

REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

HHSAR

Clause No. Title Date

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Vendor Cooperation in Equal Employment DEC 2015

Opportunity Investigations

352.223-70 Safety and Health DEC 2015

352.226-3 Native American Graves Protection and DEC 2015

Repatriation Act

352.237-75 Key Personnel DEC 2015

BASIS FOR AWARD:

Selection of the successful offeror shall be made based on the quote provided by the Vendor that is the Best Value to the Government. .

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense’s Central Vendor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

Tribal Employment Rights Ordinance (TERO) registration must also be complete before award.

You may contact the Crow Tribal TERO Department at (406)679-0414 or email Dana Old Coyote at Dana.oldcoyote@crow-nsn.gov

Questions are due July 28th; please submit questions to Johnna Pryor at Johnna.pryor@ihs.gov

All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted via email to johnna.pryor@ihs.gov no later than 2:00pm MST, August 6th, 2021. The offer may also be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address.

ACCEPTANCE PERIOD: Your proposal must stipulate that it be predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.

Attachment A

2nd Circle, Arbor Campground (66 Units) -Red star indicates handicap unit.

First Circle Entrance to Campground (54 units) -Red Star indicates handicap unit.

North of Arbor (12 Units)

Edison Real Bird Complex and Barns (18 Units) -Red Star indicates handicap unit.

150 Units Total

Statement of Work (SOW)

1. PROJECT TITLE: Portable Toilets and Hand wash Stations for Crow Cultural Function

2. BACKGROUND/PURPOSE: The Crow SU supports the Crow Tribe in procuring the services for portable toilets and hand wash stations to ensure the safety, health, and wellbeing of community. The Units are required to avoid unnecessary exposure to COVID-19 and to ensure sanitary conditions at the event.

3. SCOPE: The contractor shall provide Rental of Hand wash stations, Portable Toilets and

Septic System Waste Removal Services and replenishment of necessary supplies therein such as toilet paper, and other relevant supplies reasonably stocked. An expected 15,000 people will be in attendance of Crow Fair events and the town of Crow Agency.

4. APPLICABLE DOCUMENTS: Resource Conservation and Recovery Act, Service Contract Act, Environment Protection Agency Regulations, Department of Transportation Regulations, Tribal Employment Rights Ordinance (TERO) Regulations.

5. SPECIFIC TASKS:

a. Provide 138 standard portable toilets, 12 handicap (HC) portable toilets, and 11

Hand Washing Stations to the following locations by 9:00 am MST 08/18/2021 and picked up 08/24/2021 at the vendors convenience. See map on attachment A for specific locations.

b. The vendor must be hold all required permits/license’s to conduct services in Bighorn County, Montana.

c. The vendor shall comply with all Tribal, Local, State, and Federal Regulations.

d. The vendor shall provide all industry standard equipment to perform services.

e. The vendor shall enter each portable toilet and thoroughly extract all solids and liquids from each toilet as requested on the deliverable schedule.

f. The vendor shall record pump-out services indicating, at a minimum, the date, time of services, location and tank. The Service Record shall be submitted to the designated appointee 1 day upon completion of services.

g. Insurance is required in the event of damages to the vendor’s property and equipment.

h. The vendor shall also need to maintain a sufficient amount of toilet tissue to satisfy the length of the celebration in each portable toilet.

i. The vendor shall supply hand sanitizer in each stall and ensure that quantities do not deplete.

j. The vendor shall ensure proper amount of water is available at each handwashing station throughout the day for the duration of the contract and ensure that antibacterial soap is readily available in the dispensers as well.

k. Daily Services to include sewage pumping, sanitization of unit, and replenishment of toiletries and water.

Regular Toilets

Handicap Toilets Daily Services

Hand Washing Stations

Camp Grounds 104 8 2 0

Arbor 10 3 3 4

Edison Real Bird Memorial Complex 12 1 2 4

Edison Real Bird Memorial Complex Barns 6 0 3 1

Paddock A 3 0 1 1

Paddock B 3 0 1 1

Total 138 12 12 a day 11

6. DELIVERABLES AND DELIVERY SCHEDULE:

a. 138 Regular Portable Toilets delivered by 9:00 am 08/18/2021 and picked up

08/24/2021at the vendors convenience.

b. 12 Handicap Portable Toilets delivered by 9:00 am 08/18/2021 and picked up

08/24/2021at the vendors convenience.

c. Hand Sanitizer and Toilet Paper replenished daily 08/18/2021 to 08/24/2021

d. Septic Waste Removal daily 08/18/2021 to 08/24/2021

e. Wipe down and Sanitization of Unit daily 08/18/2021 to 08/24/202

f. Service record shall be submitted to the designated appointee 1 day upon completion of contract.

7. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION: NA

8. PLACE OF PERFORMANCE:

a. Crow Agency, Montana 59022

i. Crow Tribal Campgrounds, Crow Agency MT 59022

ii. Crow Tribal Campgrounds Arbor, Crow Agency MT 59022

iii. Edison Realbird Memorial Complex, Crow Agency MT 59022

iv. Edison Realbird Memorial Complex Barns, Crow Agency MT 59022

v. Paddock A 5350 River Road, Crow Agency, MT 59022

vi. Paddock B, approximately 2 miles East of Crow Agency, highway

BIA 1.

*See attachment A for mapping description

9. PERIOD OF PERFORMANCE: 08/18/2021 to 08/24/2021

10. SECURITY: NA

Crow Tribe (Crow Tribe of Indians) Point of Contacts Main Point of Contact (Lawryn Flat lip) 406-281-3815 Noel Twoleggins 406-861-5745 Channis Whiteman 406-909-0685 Levi Blackeagle 406-909-0675 Isaiah Hugs 406-998-9791

Statement of Work (SOW)