RFQ_Contract_Admin_Services_(Project_Specific).xml

RFI Details PeopleSoft Strategic Sourcing Event ID Format Type Round Version Bidder: PUBLIC EVENT DETAILS 6491-RFQ-CAS RFI RFx 1 2 Event Name Submit To: UC Office of the President RFQ Contract Admin Services (Project Specific) UCOP Start Time Finish Time 1111 FRANKLIN ST STE 62 04/07/2016 04:00 PM PDT 05/20/2016 04:00 PM PDT Oakland, CA 94607-5200 United States Contact: Kenyon Potter Phone: Email: Kenyon.Potter@ucop.edu Event Description ADDENDUM NO. 2 to

REQUEST FOR QUALIFICATIONS

for

CONTRACT ADMINISTRATOR SERVICES

for Shreveport Biomethane Project April 7, 2016

This addendum makes the following modifications to the RFQ:

1. The date for submittal of responses is extended. Responses are requested by 4:00PM on May 20, 2016.

2. This addendum also answers questions submitted in response to the RFQ set forth in in full in this Addendum No 2. See link below.

http://www.ucop.edu/facilities-management-services/_files/ca-services-rfqs.pdf

ADDENDUM NO. 1

to

REQUEST FOR QUALIFICATIONS

for

CONTRACT ADMINISTRATOR SERVICES

for Shreveport Biomethane Project April 7, 2016

This addendum makes the following modifications to the RFQ:

1. The due date for submittal of responses is extended to May 13, 2016.

2. Added Attachment C which was omitted.

3. In section V.A. of the General Conditions, the phrase "attached hereto" is replaced with ￜincorporated by referenceￜ and the word ￜAppendicesￜ is replaced with ￜExhibits".

4. In section V.C. of the General Conditions, the phrase ￜdevelopment teamsￜ is replaced with ￜfirmsￜ.

5. In section V.I. of the General Conditions the phrase ￜdevelopment teamsￜ is replaced with ￜconsultant teamsￜ.

A copy of the revised RFQ showing the redline/strikeout changes accompanies this Addendum [No. 1].

REQUEST FOR QUALIFICATIONS

for

CONTRACT ADMINISTRATOR SERVICES

for Shreveport Biomethane Project April 7, 2016

I. INTRODUCTION

University of California, Office of the President - Energy & Sustainability (UCOP E&S) seeks a firm to provide contract administration support services for the Shreveport Biomethane Project in Keithville, Louisiana (nearby the City of Shreveport). The main project site is at the Woolworth Road Landfill having a landfill gas collection system operated by Renovar Shreveport LLC (Renovar). The project also includes a 3 mile low pressure pipeline from the main site to the site of the compression station and interconnection to the natural gas pipeline network owned and operated by Enable Midstream Partners (EMP).

Stearns, Conrad and Schmidt Consulting Engineers (SCS) is the engineer of record and also the design-build-contractor. Cornerstone Environmental is the Universityï¿œs master engineer and technical reviewer.

The University anticipates that the duration of the services for this fast-track design build project will be 24 months. The University anticipates the time commitment will be an average of 4-8 hours per week during design phase and 8-16 hours per week during construction phase. The University desires a Contract Administrator with an office based in California. The University may require Contract Administrator travel to the project site at substantial completion and during the startup and commissioning of the project.

II. SCOPE OF SERVICES

The scope of services to be provided by the selected firm includes:

Under the general direction of the Associate Vice Chancellor for Energy & Sustainability and the designated Universityï¿œs Representative, the Contract Administrator will be accountable for contract administration of all contracts (including the turnkey design-build contract with SCS and contracts with Renovar, EMP and a materials testing firm to be retained) and for the project identified above. The Contract Administrator has first-line responsibility to communicate effectively with the Universityï¿œs Representative regarding issues relating to project program, budget, schedule, and construction impact. Below is a non-exhaustive list of contract administration services:

* Document management including design packages, construction phase submittals, letters, notices, and all other project related documents;

* Coordinate test results from materials testing and inspection firm relating to quality assurance and quality control testing;

* Recommend courses of action to University when requirements of any contracts (including the contract with Design Build Contractor and those contracts with Renovar, Enable, and materials testing firm) are not being fulfilled;

* Review progress of Design-Builder-Contractor compared to milestones on Contract Schedule and inform University of potential delays.

* Coordinate the Design-Builder-Contractor's determination of substantial completion and provide written notice to University that work is ready for inspection at substantial completion;

* Compile a punch list of incomplete items based on technical review by the Universityï¿œs Master Engineer of physical work plus Contract Administratorï¿œs review of documents yet to be completed and submitted by Design-Builder-Contractor (e.g., O&M Manuals, Warranties, As-built documentation, etc.);

* Coordinate the Design-Builder-Contractor's determination of final completion and provide written notice to University and Design-Builder-Contractor that the work is ready for final inspection;

* Coordinate the delivery to the University and/or Design-Builder-Contractor of required guarantees, affidavits, certificates of compliance, lien releases, etc.;

* Ensure Design-Builder-Contractor turns over keys, all manuals, record drawings and maintenance stocks;

* Assist University's expediting the filing of all notices of completion, coordinating final payment and securing final conditional lien releases and any other activities which may be required to occupy the project;

* Identify variances between actual and budgeted or estimated costs, and advise University whenever projected costs are anticipated to exceed budgets or estimates.

* Meet with the Universityï¿œs Representative regularly to provide executive level updates regarding project status;

* Provide regular monitoring (at least monthly) of the anticipated final cost report, showing actual costs for activities in progress and estimates for uncompleted tasks;

* Review pay applications, revise and refine the anticipated final construction cost, incorporating pending and approved changes, and potential exposures as they occur;

* Implement and manage a system for review and processing of change order requests including maintaining issue and change order logs;

* Assist in close out of design-build contract and all other contractsￜ for this project, including coordinating supporting documentation and cost information for review of actual costs at Final Completion.

Project Management or Construction Management experience is required; UCOP E&S specifically desires experience with Mechanical/Electrical projects, landfill gas capture and natural gas processing projects.

III. CONTENT OF SUBMITTAL

A. Cover Letter (2 page limit). A cover letter summarizing the key points of the submittal.

B. Respond to each item listed under the Selection Criteria, Attachment A.

C. Complete Statement of Qualification form, Attachment B.

IV. PROPOSAL SUBMITTAL AND REVIEW PROCESS

A. Email a single, complete pdf file to kenyon.potter@ucop.edu. No additional attachments, links or files are permitted. Please note the following:

* ￜFirm Name PH7006 CA Services RFQￜ in the subject line of the email and name the file with Firm Name PH7006 PM/CA Services RFQ.

* Attachments need to be clearly labeled Firm Name PH7006 CA Services RFQ for the Shreveport Biomethane Project.

B. Responses to this RFQ are requested by 4:00PM on May 20, 2016 in order to be considered.

C. For technical inquiries not covered by this Qualification process, please email kenyon.potter@ucop.edu with the notation PH7006 CA Services RFQ in the subject.

D. After a review of submittals from all interested firms, all firms will be ranked. As many as three of the highest ranked may be contacted for an interview or engaged in a discussion regarding anticipated concepts, relative utility of alternative methods of approach for furnishing required services, and other issues as appropriate. If the selected firm and the University are unable to reach a fee agreement, the University reserves the right to discuss proposals with the next qualified firm and so forth responding to this Qualification process.

V. General Conditions A. Modifications to the RFQ Any material clarifications or modifications to the RFQ or the selection process will be made in writing and posted on the website. It is the responsibility of the firms, before submitting a response to the RFQ, to ascertain if the University has issued any notices, clarifications, addenda, or other communications. Oral explanations or instructions from University staff, campus staff, city or county officials, or consultants shall not be considered binding on the University. Capitalized terms used in this RFQ or the solicitation documents are defined herein or in the Exhibits to the Professional Services Agreement attached hereto incorporated by reference and made a part hereof.

B. Reserved Rights In addition to other reserved rights contained herein, the University reserves the right to:

* Modify or cancel the selection process or schedule at any time and for any reason.

* Waive minor irregularities, non-conformities, and apparent clerical mistakes.

* Reject any and all responses to this RFQ and to seek new submissions when it is in the best interest of the University to do so.

* Determine the responsiveness of each submission based on these requirements, and may reject any submittal deemed incomplete or non-responsive.

* Evaluate the submittals as to their veracity, substance and relevance to development of the property and seek clarification or additional information from respondents and independent sources as it deems necessary to evaluation of the response, including evidence of the firm's financial status.

* Request supplemental qualifying information from any or all respondent(s) to this RFQ.

* Utilize one or multiple committees of person(s) to screen and/or evaluate firms and make recommendations to the University.

* Incorporate this RFQ and the selected team's response to this RFQ as a part of any formal agreement between the University and the firm.

C. Hold Harmless By participation in this RFQ process, firms agree to hold harmless The Regents of the University of California, it officers, employees, students and consultants from all claims, liabilities and costs related to all aspects of the firm or its proposed team selection process.

D. Public Information All information submitted for qualifications based evaluation in response to this RFQ and marked as ￜconfidentialￜ will be considered official information acquired in confidence, and the University of California will maintain its confidentiality unless (1) the University determines that it is required to release the information to a third party pursuant to the requirements of the California Public Records Act or (2) the University is required by court order to release the information to a third party pursuant to the requirements of the California Public Records Act. In the event that the University receives a request pursuant to the California Public Records Act and the University determines that it is required to disclose information marked ￜconfidentialￜ by the provisions of the California Public Records Act, the University will notify the prospective bidder of the pending disclosure at least 72 hours prior to such disclosure so that the prospective bidder may seek a restraining order in advance of such disclosure. The University shall err on the side of transparency and will generally treat information provided by the prospective bidder that is not marked ￜconfidentialￜ as subject to disclosure pursuant to the California Public Records Act. Likewise, any decision by the University that any document is subject to disclosure pursuant to the California Public Records Act shall not prevent the University from making a subsequent determination that any document is not subject to disclosure pursuant to the California Public Records Act. All other information submitted for RFQ evaluation will be considered official information acquired in confidence, and the University will maintain its confidentiality to the extent permitted by law.

E. Expenses

All expenses related to any firm's response to this RFQ, or other expenses incurred while the selection process is underway, are the sole obligation and responsibility of that firm and its proposed team. The University will not, directly or indirectly, assume responsibility for these costs.

F. Prohibitions against Gratuities

The firm nor any member of the team shall not offer any gratuities, favors or anything, of monetary value to any official, employee, or outside consultant associated with the development of the property for purposes of influencing consideration of a response to this RFQ.

G. Representations Information referenced in this RFQ or otherwise made available by University staff or consultants, is provided for the convenience of the responders only. The University does not warrant the accuracy or completeness of this information.

H. Negotiations The University reserves the right to hold exclusive negotiations that may differ from the terms and conditions originally solicited or offered. The University reserves the right to negotiate with any one or more firms upon terms that may differ from the terms and conditions originally solicited or offered. The University reserves the right, in its sole and absolute discretion, to discuss the requirements of this RFQ or any element of a response to this RFQ with any entity. If the University elects to enter into such discussions with any entity, the University shall have no obligation to give notice to any other entity(ies) of the fact or content of such discussions.

I. Participation on Multiple Teams Participation by any entity on a firm's proposed team is non-exclusive in that the entity is allowed to be proposed as a member of other teams.

J. Funding and Budget Approval Final selection and appointment of a Firm is contingent upon funding and budget approval.

K. Equal Opportunity Every effort will be made to ensure that all persons, regardless of race, religion, sex, color, marital status, sexual orientation, ethnicity and national origin have equal access to contracts and other business opportunities with the University. Each candidate firm will be required to show evidence of its equal employment opportunity policy.

ATTACHMENTS

* Attachment A, Selection Criteria

* Attachment B, Statement of Qualification Form

* Attachment C, Professional Services Agreement (refer to webpage below:)

http://www.ucop.edu/construction-services/facilities-manual/contract-templatesdesign/psa.html For complete RFQ including attachments, go to following link:

http://www.ucop.edu/facilities-management-services/_files/ca-services-rfqs.pdf Question Summary Question Response: False False RFI Details PeopleSoft Strategic Sourcing Event ID Format Type Round Version Bidder: PUBLIC EVENT DETAILS 6491-RFQ-CAS RFI RFx 1 2 Event Name Submit To: UC Office of the President RFQ Contract Admin Services (Project Specific) UCOP Start Time Finish Time 1111 FRANKLIN ST STE 62 04/07/2016 04:00 PM PDT 05/20/2016 04:00 PM PDT Oakland, CA 94607-5200 United States Contact: Kenyon Potter Phone: Email: Kenyon.Potter@ucop.edu Terms & Conditions 1. BY ACCEPTING THE FOLLOWING TERMS AND CONDITIONS, YOU ARE AGREEING TO THE FOLLOWING: USE POLICY By accessing and using this system, you are accepting the policies and practices described in this Participation Authorization and Compliance Agreement. Please note that this Use Policy is subject to change without notice, and that it reflects the State's current business practices. Also note that each department within the State may have additional privacy and use policies specific to their mission and business needs. Be sure to review those policies as you access additional websites within the State. PERSONAL INFORMATION AND CHOICE "Personal information" is information that identifies or describes an individual, including, but not limited to, his or her name, social security number, physical description, home address, home telephone number, education, financial matters, and medical or employment history, readily identifiable to that specific individual. A domain name or Internet Protocol address is not considered personal information; however, it is considered "electronically collected personal information." According to California Government Code Section 11015.5(d)(1)(2), "Electronically collected personal information" means any information that is maintained by an agency that identifies or describes an individual user, including, but not limited to, his or her name, social security number, physical description, home address, home telephone number, education, financial matters, medical or employment history, password, electronic mail address, and information that reveals any network location or identity, but excludes any information manually submitted to a state agency by a user, whether electronically or in written form, and information on or relating to individuals who are users, serving in a business capacity, including, but not limited to, business owners, officers, or principals of that business. "Electronically collected personal information" we automatically collect includes your domain name or Internet Protocol address, and statistical information about which web pages you visit. If you voluntarily participate in an activity that asks for specific information (i.e. completing a request for assistance, personalizing the content of the website, sending an e-mail or participating in a survey) more detailed data will be collected. If you choose not to participate in these activities, your choice will in no way affect your ability to use any other feature of the website. If any type of personal information is requested on the website or volunteered by the user, state law, including Information Practices Act of 1977, California Government Code Section 11015.5, and the Federal Privacy Act of 1974 may protect it. However, this information may be a public record once you provide it, and may be subject to public inspection and copying if not otherwise protected by federal or state law. Additionally, departments and agencies of the State of California are required to adhere to the Privacy Policy, which is also accessible on this website. Please see Department of General Services Management Memo 00-14 , effective January 1, 2001. A SPECIAL NOTE ABOUT CHILDREN Children are not eligible to use services that require submission of personal information and we require that minors (under the age of 18) do not submit any personal information to us. This includes submitting personal information to the State as part of a user profile or personalization profile. If you are a minor, you can use these services only if used together with your parents or guardians. If you are a minor you should seek guidance from your parents. If the State decides to begin collecting personal information from children, it will notify parents that it is being requested, disclose the reasons for collecting it, and disclose our intended use for it. The State will seek parental consent before collecting any personally identifiable information. If it does collect it, parents may request information on the type of data being collected, view their child's information and, if they choose, prohibit the State from making further use of their child's information. The State will not provide personal information about children to third parties. INFORMATION COLLECTED AND HOW IT IS USED We do collect personal information directly from individuals who volunteer to use some of our services. Collection of this information is required to deliver the specific services, but use of these services is voluntary. If you do nothing during your visit to the website, but browse or download information, we automatically collect and store the following information about your visit: The Internet Protocol Address and domain name used but not the e-mail address. The Internet Protocol address is a numerical identifier assigned either to your Internet service provider or directly to your computer. We use the Internet Protocol Address to direct Internet traffic to you and generate statistics used in the management of this website; The type of browser and operating system you used; The date and time you visited this website; The web pages or services you accessed at this website; The website you visited prior to coming to this website; The website you visit as you leave this website; If you downloaded a form, the form that was downloaded. The information we automatically collect or store is used to improve the content of our web services and to help us understand how people are using our services. This information does not identify you personally and is used for gathering website statistics. The information we automatically collect and store in our logs about your visit helps us to analyze our website to continually improve the value of the materials available. Our website logs do not identify a visitor by personal information, and we make no attempt to link other websites with the individuals that browse the State's websites. California Government Code Section 11015.5 (6) prohibits all state agencies from distributing or selling any electronically collected personal information as defined above, about users to any third party without the permission of the user. The State does not sell any "electronically collected personal information". Any distribution of "electronically collected personal information" will be solely for the purposes for which it was provided to us. The State may provide or distribute certain lists and statistical reports of regulatory information as provided by law, but no personal information is sold or distributed and all relevant legal protections still apply to the State's websites. WHAT HAPPENS TO INFORMATION YOU SUBMIT TO US? If you choose to submit information to us the information will be transmitted through secure lines to our departmental database. Any private information will only be used for the purposes for which it was provided and will not be shared with another entity except as prescribed by law. Please see our Privacy Policy for additional information. USE OF INTERNET REQUEST FOR ASSISTANCE FORM INFORMATION Any information you provide to us will only be shared with entities involved in your case as necessary. Information you provide may be included with other consumers' information to be used for statistical reporting, trending data, and/or investigative actions. For example, we may need to retain information that becomes part of an enforcement action or consumer complaint case for a period of time after the closing date of the case. If you provide us with information regarding an issue that does not fall within our regulatory jurisdiction, we may refer your information to the appropriate local, state, or federal agency on your behalf. SURVEYS If during your visit to the State's websites you participate in a survey or send an e-mail, the following additional information will be collected: The e-mail address and contents of the e-mail; and Information volunteered in response to the survey. The information collected is not limited to text characters and may include audio, video, and graphic information formats you send us. The information is retained in accordance with California Government Code Section 11015.5. IF YOU SEND US E-MAILS You may choose to provide us with personal information, as in e-mail with a comment or question. We use the information to improve our service to you or to respond to your request. Sometimes we forward your e-mails to other State employees who may be better able to help you, and this staff may be employed by a different agency within the State. Except for authorized law enforcement investigations or as required by law, we do not share our e-mails with any other organizations. We use your e-mail to respond appropriately. This may be to respond to you, to address issues you identify, to further improve our website, or to forward the e-mail to another agency for appropriate action. ORDER FORMS If you place an order with us, we request information from the user on our order form. A user must provide contact information; (like name and shipping address) and financial information (like credit card number, expiration date) name, address, shipping address (if different), and payment method. This information is used for billing purposes and to fill your order/request. If we have trouble processing an order, this contact information is used to get in touch with you. PUBLIC DISCLOSURE In the State of California, laws exist to ensure that government is open and that the public has a right to access appropriate records and information possessed by state government. At the same time, there are exceptions to the public's right to access public records. These exceptions serve various needs including maintaining the privacy of individuals. Both state and federal laws provide exceptions. All information collected in this system becomes public record that may be subject to inspection and copying by the public, unless an exemption in law exists. In the event of a conflict between this Use Policy and the Public Records Act, (California Government Code Section 6250 et seq.) the Information Practices Act or other law governing the disclosure of records, the Public Records Act, the Information Practices Act or other applicable law will control. PERSONAL INFORMATION Under California Government Code Section 11015.5, if you choose you may have any personal information collected about you discarded without reuse or distribution, provided we are contacted in a timely fashion. AUTOMATIC COLLECTION OF INFORMATION/COOKIES Cookies are simple text files stored on your computer by your web browser. The main State portal does not use cookies to maintain personalization, however some departmental applications may. The State makes every attempt to avoid the use of cookies. When needed to maintain the functionality of an application, unlike the common usage of cookies, the State only uses cookies during the session in which you access our interactive applications. Cookies created on your computer by using this website do not contain "personal information" and do not compromise your privacy or security. We use the cookie feature only to store a randomly generated identifying temporary tag on your computer. You can refuse the cookie or delete the cookie file from your computer by using any of the widely available methods. However, if you turn your cookie option off you may not be able to access some of the features in our interactive applications. SECURITY The State, as the administrator of this system, has taken several steps to safeguard the integrity of its telecommunications and computing infrastructure, including but not limited to authentication, monitoring, auditing, and encryption. Security measures have been integrated into the design, implementation and day-to-day practices of the entire State operating environment as part of its continuing commitment to risk management. This information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via the State's supported website. The technical standards governing security are enforced by the Department of Technology Services. LINKS TO OTHER WEBSITES Our website/system has links to websites we felt might be useful to you and which may provide services. When you link to another website, you are no longer on our website and are subject to the privacy policy of the new website. This website and the information it contains are provided as a public service by the State of California. This system is monitored to ensure proper operation, to verify the functioning of applicable security features, and for comparable purposes. Anyone using this system expressly consents to such monitoring. Unauthorized attempts to modify any information stored on this system, to defeat or circumvent security features, or to utilize this system for other than its intended purposes are prohibited and may result in criminal prosecution. LIMITATION OF LIABILITY The State attempts to maintain the highest accuracy of content on its website. Any errors or omissions should be reported for investigation. The State makes no claims, promises, or guarantees about the absolute accuracy, completeness, or adequacy of the contents of this website and expressly disclaims liability for errors and omissions in the contents of this website. No warranty of any kind, implied, expressed, or statutory, including but not limited to the warranties of non-infringement of third party rights, title, merchantability, fitness for a particular purpose and freedom from computer virus, is given with respect to the contents of this website or its hyperlinks to other Internet resources. Reference in this website to any specific commercial products, processes, or services, or the use of any trade, firm or corporation name is for the information and convenience of the public, and does not constitute endorsement, recommendation, or favoring by the State of California, or their employees or agents. This Use Policy is subject to change without notice. OWNERSHIP In general, information presented on this website, unless otherwise indicated, is considered in the public domain. It may be distributed or copied as permitted by law. However, the State does make use of copyrighted data (e.g., photographs) which may require additional permissions prior to your use. Furthermore, the unique branding of the website and various official seals and marks may not be used without permission of the State. In order to use any information on this website not owned or created by the State you must seek permission directly from the owning (or holding) sources. The State shall have the unlimited right to use for any purpose, free of any charge, all information submitted via this website except those submissions made under separate legal contract. The State shall be free to use, for any purpose, any ideas, concepts, or techniques contained in information provided through this website. PRIVACY POLICY Pursuant to California Government Code Section 11019.9, all departments and agencies of the State of California shall enact and maintain a permanent privacy policy, in adherence with the Information Practices Act of 1977 (Title 1.8) commencing with Section 1798) of part 4 of Division 3 of the Civil Code. The privacy policy shall include, but not limited to the following principles: (a) Personally identifiable information may only be obtained through lawful means. (b) The purposes for which personally identifiable data are collected shall be specified at or prior to the time of collection, and any subsequent use of the data shall be limited to and consistent with the fulfillment of those purposes previously specified. (c) Personal data may not be disclosed, made available, or otherwise used for a purpose other than those specified, except with the consent of the subject of the data, or as required by law or regulation. (d) Personal data collected shall be relevant to the purpose for which it is needed. (e) The general means by which personal data is protected against loss, unauthorized access, use, modification, or disclosure shall be posted, unless the disclosure of those general means would compromise legitimate agency objectives or law enforcement purposes. Each department shall implement this privacy policy by: Designating which position within the department or agency is responsible for the implementation of and adherence to this privacy policy; Prominently posting the policy physically in its offices and on its internet website, if any; Distributing the policy to each of its employees and contractors who have access to personal data; Complying with the Information Practices Act (California Civil Code Section 1798 et seq.); the Public Records Act (California Government Code Section 6250 et seq.); California Government Code Section 11015.5, and all other laws pertaining to information privacy; Using appropriate means to successfully implement and adhere to this privacy policy. Last Updated: 12/04/2015 07:43 PM PDT False False RFI Details PeopleSoft Strategic Sourcing Event ID Format Type Round Version Bidder: PUBLIC EVENT DETAILS Item ID: 6491-RFQ-CAS RFI RFx 1 2 Event Name Submit To: UC Office of the President RFQ Contract Admin Services (Project Specific) UCOP Start Time Finish Time 1111 FRANKLIN ST STE 62 04/07/2016 04:00 PM PDT 05/20/2016 04:00 PM PDT Oakland, CA 94607-5200 United States Contact: Kenyon Potter Phone: Email: Kenyon.Potter@ucop.edu Terms & Conditions SheetHidden False False