RFQ Combined Synopsis_M62613-23-Q-0011.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is not a small business set-aside. Therefore, any responsible source may submit a quote. This is an OCONUS requirement: FAR 19.000(b) applies . The NAIC code is 811310

This solicitation M62613-23-Q-0011 incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02 and Defense Federal Acquisition Regulations Supplement Publication Notice (DPN)20220929. THIS NOTICE CONSTITUTES THE ONLY

SOLICITATION.

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (MAR 2023)

Addendum to 52.212-1 Instructions to Offerors. The quote shall contain all requested products as the contract award will be made in aggregate. Therefore, any quote received without all products priced will be considered non-responsive.

Offerors are instructed to completely fill out the attached coversheet and return it along with your quote. Quotes submitted without the required coversheet will not be evaluated nor considered for award.

Offerors shall submit their response to this RFQ via email to hiroyuki.takeda.ja@usmc.mil no later than the Response Date: 3:00 PM, May 22, 2023, Japan Standard Time (JST).

All questions must be submitted via email to hiroyuki.takeda.ja@usmc.mil and cc: naoko.nitta.ja@usmc.mil no later than 3:00 PM, May 11, 2023, Japan Standard Time (JST).

(End of provision)

Requirement, Clauses, and Provisions, and Misc Information.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P298_49781 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P298_49781 mailto:hiroyuki.takeda.ja@usmc.mil mailto:hiroyuki.takeda.ja@usmc.mil mailto:naoko.nitta.ja@usmc.mil

Performance Work Statement

Inspection, Testing and Maintenance of Fire Department Assets Fire & Emergency Services Marine Corps Air Station Iwakuni, Japan

1.0 General

1.1 Introduction & Background. Inspection, Testing, and Maintenance (ITM) is required at different periods and intervals for various types of fire department tools and equipment. MCAS Iwakuni Fire & Emergency Services (FES), requires an ITM for Electro-Hydraulic Extrication Equipment and Breathing Air Compressors. Each item has separate ITM requirements throughout a year for the purpose of functional inspections, periodic inspection and preventive maintenance; all which allow the equipment to function properly, prolong the life of each item and provide a measure of safety for the user. This PWS details the ITM service requirements needed in order for FES to comply with various laws, codes, and standards while maintaining equipment in a ready posture in the event of emergency situations.

1.2 Scope of Work & Objective: The Contractor shall provide the work as specified in this Performance Work Statement (PWS). The contractor shall provide all materials and qualified skilled labor and un-skilled labor to complete the tasks associated with this PWS.

1.2.1 This requirement is to provide inspection, testing and maintenance for various Hurst Electro-Hydraulic Extrication Equipment Sets and Breathing Air Compressors and Cascade Systems (manufactures and types to be listed below).

1.2.2 In order to meet required minimum safety standards for emergency operation, the purchase of service in the form of ITM will allow FES continued use and prolonged service life for their Electro-Hydraulic Extrication Equipment. ITM shall be provided by a manufacturer approved technician for Hurst Electro- Hydraulic Extrication Equipment Sets and IAW NFPA 1937: Standard for the Selection, Care, and Maintenance of Rescue Tools and manufactures recommended practices and intervals.

1.2.3 In order to meet required minimum safety standards for emergency operation, the purchase of service in the form of ITM will allow FES continued use and prolonged service life for their Bauer and EagleAir (brand) Breathing Air Compressors and Cascade Systems (types to be listed below). ITM shall be provided by a Bauer and an EagleAir manufacturer approved technician IAW Occupational Safety and Health Administration (OSHA) Standard 29 CFR 1910.134: Respiratory Protection, NFPA 1989: Standard on Breathing Air Quality for Emergency Services Respiratory Protection and manufactures recommended practices and intervals.

1.3 Period of Performance. Total period of performance for this contract base year of 12 months. The contractor shall contact the FES Designated Representative within five (5) days of award to schedule dates and times of performance.

1.3.1 Optional Periods of Performance: With approval from FES, two (2) option years may be awarded via the Contracting Office. In the event that the contractor provides inadequate service, or FES does not require the service, the optional periods of performance may be cancelled.

1.4 Visits shall be scheduled and agreed upon by both parties. Scheduling of the first visit will be scheduled after the signature date of the contract.

1.4.1 The effort required to complete the contract can be conducted Monday through Sunday; there are no restrictions on days being utilized.

1.4.2 Daily hours required to execute contract are at the discretion of the contractor but shall be performed between the hours of 0800 and 1800.

1.4.3 The dates and times of performance shall be coordinated with the Contracting Office Point of Contact (POC) and FES Designated Representative.

1.4.4 Any changes to the performance dates shall be agreed upon between the Contractor and the Contracting Officer at no additional cost to the government.

1.4.5 In the event the Contractor anticipates or encounters difficulty in complying with the contract performance schedule, time limitations and requirements, or in meeting any other requirements set forth in this contract, the Contractor shall immediately notify the Contracting Officer in writing giving full detailed rationale for contract compliance issues. Receipt of the Contractor’s notification shall in no way be construed as either acceptance by the Government or as a waiver of the Government’s right under this contract or a law.

1.4.6 Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

Federal Holiday Occurrence New Year’s Day 1 January* Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May Juneteenth 19 June* Independence Day 4 July* Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November* Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.5 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of

Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 8:00am.

2.0 Place of Performance.

2.0.1 MCAS Iwakuni, Japan, Station Operations, Fire & emergency Services, PSC 561 Box 1876, FPO AP

96310-0019, Phone 011-81-827-94-1136:

2.0.2 Fire Station 1 (Bldg. 6119) for Breathing Air Compressor

2.0.3 Fire Station 2 (Bldg. 119) for Breathing Air Compressor and Extrication Equipment

2.0.4 Fire Station 3 (Bldg. 3119) for Breathing Air Compressor

2.0.5 Fire Station 4 (ATG119) for Breathing Air Compressor and Extrication Equipment

2.0.6 Crash Fire Rescue (Bldg 5119) for Breathing Air Compressor and Extrication Equipment

3.0 Marine Corps Designated Representatives:

3.0.1 FES POC: Deputy Fire Chief James Welch. Email: james.a.welch1@usmc.mil Telephone: DSN (315)

255-1136. MCAS Iwakuni, Fire & Emergency Services, MCAS Iwakuni Japan, Building 6119, Room 141.

4.0 Technical Requirements (Description of Work/Tasks) for:

4.0.1 Qualifications. Contractor personnel employed in this effort will have the appropriate qualifications and skills to be an authorized service provider prior to commencement of work on the installation. Contractor must provide proof of credentials, and must show up with all technical references and manuals required to perform.

4.0.2 Annual Inspection, Testing, and Maintenance of Electro-Hydraulic Extrication Equipment (on-site):

4.0.2.1 Contractor shall provide annual inspection, testing, and maintenance of electro-hydraulic extrication devices as listed below.

4.0.2.2 Annual Service, Inspection and Maintenance shall be conducted as to meet all manufactures annual and cyclic service requirements.

4.0.2.3 Technician must be qualified per the manufacturer to inspect, service, repair, and work on Hurst Electro-

Hydraulic extrication equipment.

4.0.2.4 Electro-Hydraulic Equipment requiring Inspection, Testing, and Maintenance:

1. Hurst; Electro-Hydraulic Spreader; SP310 E2

2. Hurst; Electro-Hydraulic Spreader; SP333 E2

3. Hurst; Electro-Hydraulic Spreader; SP333 E2

4. Hurst; Electro-Hydraulic Cutter; S700 E2

5. Hurst; Electro-Hydraulic Cutter; S700 E2

6. Hurst; Electro-Hydraulic Cutter; S700 E2

7. Hurst; Electro-Hydraulic Ram; R421 E2

8. Hurst; Electro-Hydraulic Ram; R421 E2

4.0.3 Semi-Annual Inspection, Testing, and Maintenance of Breathing Air Compressors and Cascade System (on-site):

4.0.3.1 Contractor shall provide semi-annual inspection, testing and maintenance of Breathing Air Compressor systems as listed below.

4.0.3.2 Semi-Annual Service, Inspection and Maintenance shall be conducted as to meet all manufactures annual and cyclic service requirements.

4.0.3.3 Technician must be qualified per the manufacturer to inspect, service, repair, and work on EagleAir and Bauer compressors.

4.0.3.4 Breathing Air Compressors Systems requiring Inspection, Testing, and Maintenance:

1. EagelAir Compressor; BlackHawk; Model #BHA10F3D2U, 2016

2. EagelAir Compressor; BlackHawk; Model #BHA10F3D2U, 2017

3. EagleAir Mobile Air Compressor, Model #HA20N3C4E-GS25, 2018

4. Bauer Air Compressor; Model #U319-3-208-60; Year 2012

5. Bauer Air Compressor; Model #MXV8-19H-230; Year 2009

6. Bauer Mobile Air Compressor, Model #TCOM-13H, 2016

7. Bauer Mobile Air Compressor, Model #U325B3-230-6-053, 2015

4.0.3.5 Clean up: The Contractor shall at all times keep the work and storage areas free from accumulations of waste materials. Once the work is complete the Contractor shall remove any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition.

5.0 Delivery or Deliverables: Any and all materials needed to conduct any phase of this PWS; specifically paragraphs 4.0, 5.0 and 6.0, are the contractor’s responsibility, and shall be delivered through MCAS Iwakuni Distribution Management Office (DMO): Attn: Fire & Emergency Services, REF: Contract #, Bldg. 1710 M/F: M02209, MCAS Iwakuni, Iwakuni JP 740-0025, Japan.

5.0.1 Provide written report on findings to include parts needed for extended repair upon completion of inspection.

5.1 Meetings and Status Reports. Contractor to provide written reports and checklists to Designated Representatives for each service provided within 5 business days of the completion of each visit.

6.0 Applicable Documents/Governing References. In addition requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location

NFPA 1937: Standard for the Selection, Care, and Maintenance of Rescue Tools. Online or upon request.

29 CFR 1910.134: Respiratory Protection. Online or upon request.

NFPA 1989: Standard on Breathing Air Quality for Emergency Services Respiratory Protection. Online or upon request.

Manufactures Manuals Online or upon request.

7.0 Government Furnished Facilities, Equipment, Services and/or Information. Fire & Emergency

Services will provide onsite translation/interpretation if needed and requested. There is no government owned equipment to be furnished to the contractor for use under this contract.

8.0 Special Instructions and Administrative Information.

8.1 Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

8.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants).

8.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering MCAS Iwakuni. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

8.4 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

8.5 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

8.6 Mission Essential Personnel/Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

8.7 Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP).

Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

8.8 Installation Access and Personnel Credentialing

8.8.1 Personnel Access/Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

8.8.1.1 Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

8.8.1.2 Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer. The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

8.8.1.3 Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal http://www.osha.gov/dcsp/vpp/index.html status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

8.9 Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

8.10 Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

8.11 Services Contract Reporting (SCR). The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM.

8.12 Other Provisions:

8.12.1 It is the responsibility of the contractor to provide the required materials, tools, equipment, vehicles and/or machinery needed to conduct the requirements set forth in this PWS.

8.12.2 It is the responsibility of the contractor to provide necessary protective equipment to insure the safety of their employees and those subcontracted, to include but not limited to; clothing, hearing protection, eye protection, helmets and gloves.

8.12.3 It is the responsibility of the contractor and those subcontracted to complete the necessary base access requests prior to the agreed upon start date. Therefore; within three (3) days after notification of award; the contractor shall submit a roster and request gate access packages (if needed). Contracting will provide access packages with most recent processes. All completed paperwork shall be returned to the proper authority within three (3) days for submittal to PMO Pass & ID for access passes.

8.13 Performance Requirement Summary (PRS)

Performance Objective

PWS

Section Performance Standard Acceptable Quality

Level Surveillance Method Incentive

Annual Inspection, Testing, and Maintenance of Electro- Hydraulic Extrication Equipment

4.0.2

Contractor shall provide annual inspection, testing and maintenance of eight

(8) electro-hydraulic extrication devices iaw NFPA and Manufacture's Specifications

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract: <10% rejection rate of draft submissions.

100 % Inspection

Exercise of options

Semi-Annual Inspection, Testing, and Maintenance of Breathing Air Compressors and Cascade System

4.0.3

Contractor shall provide semi-annual inspection, testing and maintenance of seven

(7) Breathing Air Compressor systems iaw NFPA and Manufacture's Specifications

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract: <10% rejection rate of draft submissions.

100% Inspection

Exercise of options https://sam.gov/SAM https://sam.gov/SAM

Provide written reports 5.0.1

Provide written report on findings to include parts needed for extended repair

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract: <10% rejection rate of draft submissions.

100% Inspection

Exercise of options

(End Performance Work Statement)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job ITM Service - Elec-Hydraulic Equipment

FFP

The Contractor shall provide annual inspection, testing, and maintenance of electro-hydraulic extrication equipment in accordance with the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: M022093306611

PURCHASE REQUEST NUMBER: M022093306611

PSC CD: J042

NET AMT

0002 2 Job ITM Service - Air Compressor

FFP

The Contractor shall provide semi-annual inspection, testing, and maintenance of breathing air compressor systems in accordance with the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: M022093306611

0003 Job ODC - Travel

COST

Cost Only - No fee/profit allowed Lodging/Transport/Travel:

AIR Travel Airfare (economy) in support of CLIN 0001 and 0002.

Lodging/Transport/Travel: M&I. Per Diem (meals and incidentals @ DoD Rates in support of CLIN 0001 and 0002.

Prices shall be reviewed for compliance with Joint Federal Travel Regulations (JTFR). The Offeror will not be paid for invoiced expenses not authorized in the

JTFR.

Lodging/Transport/Travel: Lodging. Lodging (DoD Rates as listed for the requested deliver timeline) in support of CLIN 0001 and 0002. Prices shall be reviewed for compliance with Joint Federal Travel Regulations (JTFR). The Offeror will not be paid for invoiced expenses not authorized in the

JTFR.

FOB: Destination

MILSTRIP: M022093306611

ESTIMATED COST

1001 1 Job OPTION ITM Service - Elec-Hydro Equipments

FFP

The Contractor shall provide annual inspection, testing, and maintenance of electro-hydraulic extrication equipment in accordance with the Performance Work Statement (PWS).

FOB: Destination

1002 2 Job OPTION ITM Service - Air Compressor

FFP

The Contractor shall provide semi-annual inspection, testing, and maintenance of breathing air compressor systems in accordance with the Performance Work Statement (PWS).

1003 Job OPTION ODC - Travel

COST

Cost Only - No fee/profit allowed Lodging/Transport/Travel:

AIR Travel Airfare (economy) in support of CLIN 1001 and 1002.

Lodging/Transport/Travel: M&I. Per Diem (meals and incidentals @ DoD Rates in support of CLIN 1001 and 1002.

Prices shall be reviewed for compliance with Joint Federal Travel Regulations (JTFR). The Offeror will not be paid for invoiced expenses not authorized in the

JTFR.

Lodging/Transport/Travel: Lodging. Lodging (DoD Rates as listed for the requested deliver timeline) in support of CLIN 1001 and 1002. Prices shall be reviewed for compliance with Joint Federal Travel Regulations (JTFR). The Offeror will not be paid for invoiced expenses not authorized in the

JTFR.

2001 1 Job OPTION ITM Service - Elec-Hydro Equipments

FFP

The Contractor shall provide annual inspection, testing, and maintenance of electro-hydraulic extrication equipment in accordance with the Performance Work Statement (PWS).

2002 2 Job OPTION ITM Service - Air Compressor

FFP

The Contractor shall provide semi-annual inspection, testing, and maintenance of breathing air compressor systems in accordance with the Performance Work Statement (PWS).

2003 Job OPTION ODC - Travel

COST

Cost Only - No fee/profit allowed Lodging/Transport/Travel:

AIR Travel Airfare (economy) in support of CLIN 2001 and 2002.

Lodging/Transport/Travel: M&I. Per Diem (meals and incidentals @ DoD Rates in support of CLIN 2001 and 2002.

Prices shall be reviewed for compliance with Joint Federal Travel Regulations (JTFR). The Offeror will not be paid for invoiced expenses not authorized in the

JTFR.

Lodging/Transport/Travel: Lodging. Lodging (DoD Rates as listed for the requested deliver timeline) in support of CLIN 2001 and 2002. Prices shall be reviewed for compliance with Joint Federal Travel Regulations (JTFR). The Offeror will not be paid for invoiced expenses not authorized in the

JTFR.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUL-2023 TO

30-JUN-2024

N/A FIRE & EMERGENCY SERVICES

CHIEF JAMES WELCH

BLDG# 6119

PSC 561 BOX 1876

FPO AP 96310-0019

011-81-827-94-1136

M02209

0002 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-JUL-2024 TO

30-JUN-2025

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-JUL-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JUL-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUL-2025 TO

30-JUN-2026

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JUL-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-JUL-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

NOV 2021

52.204-2 Security Requirements MAR 2021 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

MAR 2023

52.212-2 Evaluation - Commercial Items NOV 2021 52.212-3 Offeror Representations and Certifications--Commercial

Products and Commercial Services

DEC 2022

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.214-34 Submission Of Offers In The English Language APR 1991 52.215-1 Instructions to Offerors--Competitive Acquisition NOV 2021 52.215-1 Alt I Instructions to Offerors--Competitive Acquisition (NOV

2021) - Alternate I

OCT 1997

52.217-5 Evaluation Of Options JUL 1990 52.222-19 (Dev) Child Labor - Cooperation with Authorities and Remedies

(DEVIATION 2020-O0019)

DEC 2022

52.222-26 Equal Opportunity SEP 2016 52.222-50 Combating Trafficking in Persons NOV 2021 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-15 Stop-Work Order AUG 1989 52.247-34 F.O.B. Destination NOV 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements JAN 2023 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.215-7007 Notice of Intent to Resolicit JUN 2012 252.215-7008 Only One Offer DEC 2022 252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.225-7040 Contractor Personnel Supporting U.S. Armed Forces

Deployed Outside the United States

OCT 2015

252.225-7041 Correspondence in English JUN 1997 252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2018-

O0021) (MAR 2023)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT 2022) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

(xiii)(A) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services- Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (MAY 2022) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).

(xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

(xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40.

(xxiii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within within 30 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years and 6 months.

2.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

252.225-7976 CONTRACTOR PERSONNEL PERFORMING IN JAPAN (DEVIATION 2018-O0019)(AUG 2018)

(a) Definitions. As used in this clause—

“Commander” means the Commander of the United States Forces Japan (USFJ).

“Dependent” means spouse, and children under 21; and parents, and children over 21, if dependent for over half their support upon a member of the United States Armed Forces or civilian component.

“Law of war” means that part of international law that regulates the conduct of armed hostilities. The law of war encompasses the international law related to the conduct of hostilities that is binding on the United States or its individual citizens, including treaties and international agreements to which the United States is a party, and applicable customary international law.

“SOFA Article I(b) status” means a designation by the Commander of contractor personnel as Members of the Civilian Component under Article I(b) of the Status of Forces Agreement (SOFA), in accordance with agreement by the Joint Committee. To receive such a designation, an individual must—

(1) Be a United States national;

(2) Not be ordinarily resident in Japan (or if ordinarily resident, complete the procedures set forth in USFJ Instruction 36-2611 (Change of Status by Persons in Japan to One of the Categories Authorized by the Status of Forces Agreement, available at http://www.usfj.mil/Portals/80/Documents/Instructions/36-2611%20(USFJI).pdf

(3) Be present in Japan at the official invitation of the United States Government and solely for official purposes in connection with the United States Armed Forces;

(4) Not have SOFA Article XIV status; and http://www.usfj.mil/Portals/80/Documents/Instructions/36-2611%20(USFJI).pdf

(5) Be essential to the mission of the United States Armed Forces and has a high degree of skill or knowledge for the accomplishment of mission requirements by fulfilling the following:

(i) Has acquired the skill and knowledge through a process of higher education or specialized training and experience; or

(ii) Possesses a security clearance recognized by the United States to perform his or her duties; or

(iii) Possesses a license or certification issued by a U.S. Federal department or agency, U.S. state, U.S. Territory, or the District of Columbia to perform his or her duties; or

(iv) Be identified by the United States Armed Forces as necessary in an emergent situation and will remain in Japan for less than 91 days to fulfill specialized duties; or

(v) Is an employee of a military banking facility; or

(vi) Is specifically authorized by the Joint Committee.

“SOFA Article XIV status” means designation by the Commander to persons, including corporations organized under the laws of the United States and its personnel, that are ordinarily resident in the United States and whose presence in Japan is solely for the purpose of executing contracts with the United States for the benefit of the United States Armed Forces. Such designations are made in extremely limited circumstances and only after consultation with the Government of Japan. Article XIV designations are restricted to cases where open competitive bidding is not practicable due to—

(1) Security considerations;

(2) The technical qualification of the contractors involved;

(3) The unavailability of materials or services required by United States standards; and

(4) Limitations of United States law.

“SOFA-covered contractor personnel” means contractor personnel who have been designated as having SOFA Article I(b) status or SOFA Article XIV status, which is documented on a Letter of Authorization (LOA) signed by the Contracting Officer.

“SOFA status” means either SOFA Article I(b) status or SOFA Article XIV status or a dependent under Article I(c).

“Status of Forces Agreement” means the “Agreement under Article VI of the Treaty of Mutual Cooperation and Security between Japan and the United States of America, Regarding Facilities and Areas and the Status of United States Armed Forces in Japan,” dated January 19, 1960, and all supplementary agreements to the SOFA, including the agreement signed on January 16, 2017.

“United States national” means a citizen of the United States, or a person who, though not a citizen of the United States, owes permanent allegiance to the United States.

(b) General.

(1) This clause applies to SOFA-covered contractor personnel when performing in Japan. The requirements of paragraph (c)(2) and (e)(1) of this clause must be specified in the statement of work to be applied to non-SOFA-covered contractor personnel.

(2) The Contractor shall comply with the instructions of the Contracting Officer concerning the entry of its personnel, equipment, and supplies into Japan, applicable Japanese laws and regulations, and USFJ and USFJ-component policies and instructions during the performance of this contract. Specifically, the Contractor shall comply with—

(i) USFJ Instruction 64-100, Contract Performance in Japan;

(ii) USFJ Instruction 36-2811, Indoctrination Training Programs;

(iii) USFJ Instruction 36-2611, Change of Status by Persons in Japan to One of the Categories Authorized by the Status of Forces Agreement; and

(iv) USFJ Instruction 64-102, United States Official Contractors and Their Employees, as applicable to contractors and contractor personnel with SOFA Article XIV status.

(3) Application for status under the SOFA shall be in accordance with USFJ Instruction 64-100 and, in specific and limited circumstances, USFJ Instruction 64-102.

(i) The Contracting Officer, through consultation with their legal counsel and the USFJ/J06 office, makes the determination of status under SOFA Article I(b) for contractor personnel.

(ii) If the Contracting Officer makes a request for status as a United States Official Contractor under Article XIV, USFJ Headquarters (HQ USFJ) shall make the final determination on the Contractor’s SOFA status upon consultation with the government of Japan.

(iii) The Contractor shall request a determination of status under the SOFA for its eligible personnel through the Synchronized Predeployment and Operational Tracker (SPOT) system (see paragraph (f) of this clause). The Contracting Officer will approve a LOA generated in SPOT (see paragraph (c)(2) of this clause) indicating the SOFA status of the contractor personnel only after verifying that eligibility criteria described in USFJ Instruction 64-100 are met.

(iv) Contractor personnel dependent information is also required to be entered into SPOT as part of the employee record.

(4) The importation and personal possession of firearms, swords, and other weapons is highly restricted and controlled in Japan. Contractor personnel considering bringing personal firearms, swords, or other weapons into Japan must comply with USFJ Instruction 31-207, “Firearms and Other Weapons in Japan” available from USFJ/J023 at pacom.yokota.usfj.mbx.j023@mail.mil. The importation and possession of firearms and weapons to perform services under a contract will be addressed separately in the contract.

(5) Offenses committed by the Contractor or contractor personnel may be subject to United States or host nation prosecution and/or civil liability (see paragraph (d) of this clause). Japan authorities have the right to exercise jurisdiction over SOFA-covered contractor personnel, including dependents, in relation to offenses committed in Japan and punishable by the law of Japan. In those cases in which the Japanese authorities have the primary right to exercise jurisdiction but decide not to do so, the United States shall have the right to exercise such jurisdiction as is conferred on it by the law of the United States.

(c) Support.

(1) Security plan. The Commander will develop a security plan that identifies contingency procedures and potential evacuation of nonessential SOFA-covered contractor personnel.

(2) Letter of authorization. A SPOT-generated LOA signed by the Contracting Officer is required for SOFA-covered contractor personnel travel to, from, or within Japan.

(i) The LOA will identify any additional authorizations, privileges, or Government support that contractor personnel are entitled to under this contract. USFJ has limited capability to provide Government-furnished routine medical services to contractors in Japan. In instances where Government-furnished routine medical services are neither available nor authorized in the contract, the SPOT-generated LOA shall be annotated with “None” checked for Government-furnished routine medical services.

(ii) Contractor personnel shall present a valid LOA to Japanese immigration officials upon entry into and exit from Japan to mailto:pacom.yokota.usfj.mbx.j023@mail.mil receive government of Japan recognition as a Member of the Civilian Component under the SOFA or as a contractor with Article XIV status.

(iii) Contractor personnel who are issued a LOA shall maintain possession a DoD-issued identification credential at all times while performing under this contract in Japan. If the contractor personnel does not possess a DoD-issued identification credential, he or she shall maintain possession of a copy of the LOA and their passport at all times while performing under this contract in Japan.

(3) SOFA-status contractor personnel privileges.