RFQ combined.pdf

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED

AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.

This synopsis/solicitation 1305M2-21-Q-00767 constitutes a Request for Quotation (RFQ) and incorporates provisions and clauses in effect through Federal Acquisition Circular 2022-06

The National Oceanic and Atmospheric Administration (NOAA), National Ocean Service (NOS), Office of Coast Survey (OCS), Hydrographic Survey Division, Silver Spring, MD, has a requirement for rental of thirty (3) processing laptops used for Basic Hydrographic School.

The Period of Performance is October 16, 2022 through October 15, 2023 with three (3) consecutive option years.

CLIN Description Qty Unit Unit Price Extended Price

0001 BASE PERIOD

Rental of 30 laptops for Basic Hydrographic School in Yorktown, VA for a period not to exceed 28 days, in accordance with the specifications stated in the attached Statement of Requirements.

In addition, provide a single laptop in advance of rental period for Government setup with required additional software to be imaged by vendor on all laptops prior to start of training as specified in the Statement of Requirements.

The single laptop is required as early as November 23, 2022 and no later than January 9, 2023.

Base period: Deliver thirty (30) imaged laptop between the dates of January 23, 2023 – February 6, 2023. All training will be completed no later than the end of March 2023.

Vendor shall supply single laptop no later than January 9, 2023, for software load.

Period of Performance: 11/16/2022 – 11/15/2023

LO

1001 OPTION YEAR ONE

Rental of 30 laptops for Basic Hydrographic School in Yorktown, VA for a period not to exceed 28 days, in accordance with the specifications stated in the attached Statement of Requirements.

In addition, provide a single laptop in advance of rental period for Government setup with required additional software to be imaged by vendor on all laptops prior to start of training as specified in the Statement of Requirements.

The single laptop is required as early as November 23, 2023 and no later than January 9, 2024.

Base period: Deliver thirty (30) imaged laptop between the dates of January 23, 2024 – February 6, 2024. All training will be completed no later than the end of March 2024.

Vendor shall supply single laptop no later than January 9, 2024, for software load.

Period of Performance: 11/16/2023 – 11/15/2024

2001 OPTION YEAR TWO

Rental of 30 laptops for Basic Hydrographic School in Yorktown, VA for a period not to exceed 28 days, in accordance with the specifications stated in the attached Statement of Requirements.

In addition, provide a single laptop in advance of rental period for Government setup with required additional software to be imaged by vendor on all laptops prior to start of training as specified in the Statement of Requirements.

The single laptop is required as early as November 23, 2024 and no later than January 9, 2025.

Base period: Deliver thirty (30) imaged laptop between the dates of January 23, 2025 – February 6, 2025. All training will be completed no later than the end of March 2025.

Vendor shall supply single laptop no later than January 9, 2025, for software load.

Period of Performance: 11/16/2024 – 11/15/2025

3001 OPTION YEAR THREE

Rental of 30 laptops for Basic Hydrographic School in Yorktown, VA for a period not to exceed 28 days, in accordance with the specifications stated in the attached Statement of Requirements.

In addition, provide a single laptop in advance of rental period for Government setup with required additional software to be imaged by vendor on all laptops prior to start of training as specified in the Statement of Requirements.

The single laptop is required as early as November 23, 2025 and no later than January 9, 2026.

Base period: Deliver thirty (30) imaged laptop between the dates of January 23, 2026 – February 6, 2026. All training will be completed no later than the end of March 2026.

Vendor shall supply single laptop no later than January 9, 2026, for software load.

Period of Performance: 11/16/2025 – 11/15/2026

Laptop Specification

Laptops shall meet or exceed the following minimum specifications:

● Intel Core i7 or equivalent processor, with a speed of no less than 2.7 GHz

● NVida® or AMD® GPU with a minimum of 2GB of memory (machine must be configured to use the discrete GPU as the primary display adapter, rather than onboard GPU)

● 16GB of RAM

● 256GB or greater SSD

● 2 USB 3.0 ports

● Gigabit Ethernet connection

● Wi-Fi connection

● Windows 10 OS 64-bit

● Norton Antivirus or equivalent antivirus software

● Most recent version of Microsoft Office

● 15.6” or larger screen

Rental for each laptop must include an external optical mouse, internal battery, power adapter, and appropriate shipping containers/cases for all units.

Rental shall include prepaid shipping to and from the training location using prepaid shipping labels. NOAA will be responsible for the unpacking and placement of the machines. If freight pickup is required by the vendor, the vendor shall arrange for truck freight pick up.

Laptops must be delivered in complete and proper working order. If rental is delivered incomplete or with any kind of damages outside of normal wear and tear as determined by NOAA, the vendor will be required to make the rental operable either through replacement or remote maintenance within 1 business day of being notified of the deficiency.

Period of Performance

Each year, thirty (30) laptops are required for Basic Hydrographic School in Yorktown, VA for a period not to exceed 28 days.

The beginning date for the three (3) Basic Hydrographic School in Yorktown, VA will fall between the dates of January 30, 2023 and the end March 3, 2023. All training will be completed no later than the end of March.

Rental shall include vendor loading of hydrographic software before the training period begins. The vendor shall supply one (1) laptop between the dates of November 23, 2022 – January 9, 2023 to the address specified in delivery section.

NOAA representatives will load the software suite, and return the laptop to the vendor, using a vendor-supplied prepaid shipping label, no later than 2 weeks before the start of the training. The vendor will then image the remaining 29 laptops based on this laptop.

The 30 BHS laptops must be received at the NOAA Marine Operations Center Atlantic in Norfolk, VA no less than two (2) weeks to the identified start date of this specific training. Laptops will be shipped back to the vendor immediately following the completion of the training, following a period not to exceed 28 calendar days, using company provided shipping cases and prepaid shipping labels

Delivery

For NOAA to load the software onto the demo/image laptop, ship the single laptop to the following address between the dates of November 23, 2022 – January 9, 2023 of the base year and each option year:

ATTN: TBD

Marine Operations Center - Atlantic 439 West York St.

Norfolk, VA 23510

For the rental period for the Basic Hydrographic School in Yorktown, VA, ship 30 laptops to the following address between the dates of January 23, 2023 – February 6, 2023, which is a typically a week before the start date of the training:

ATTN: TBD

Marine Operations Center - Atlantic 439 West York St.

Norfolk, VA 23510

IT Security Requirements

The Certification of Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

The contractor will not have access to any government owned equipment or be furnished government privileged information. This procurement is for the short term rental of laptops for the period of the training. The laptops will not be connected to the NOAA network for either the initial demo load or throughout the training. The software to be loaded is available on the internet and special permission/licenses are approved by the software manufacturer at no cost for this temporary purpose.

All hard drives will be wiped using a government approved disk wiping utility by NOAA employee(s), before returning to the rental company in order to remove all evidence of government provided software or files.

Upon completion of the work, the contractor shall certify in writing to the contracting officer that all obtained and/or generated during this acquisition including government provided information residing in either hard copy and electronic form must be returned to the government, if appropriate, and destroyed using one of the methods for secure destruction of unclassified but sensitive information recommended by the National Security Agency in the Media Destruction Guidance available online (Media Destruction Guidance).

Contract Type/Evaluation

The Government will award a firm fixed price contract based on lowest price technically acceptable.

This RFQ is 100% small business set-aside associated NAICS code is 532420, Office Machinery and Equipment Rental and Leasing, with a Size Standard of $35 million.

Offeror Instructions

Each offeror must provide the following information with the quote:

1. The Request for Quote (RFQ) number;

2. The Name, Address, Telephone Number, and Unique Entity Identifier Number of the Offeror;

3. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ.

Quotes that reject the terms and conditions of the RFQ may be excluded from consideration;

4. Acknowledgment of Solicitation Amendments (SF-30), if any, and;

5. Completed Past Performance Reference form.

Contractors who do not respond to items 1 through 5 may be considered non-compliant with the requirements of the solicitation and no further consideration shall be given for award.

Questions

All questions must be submitted in writing to tamico.little@noaa.gov by 11:00 A.M. Eastern on August 11, 2022.

Telephone inquiries will not be honored.

Quotation Submission Response

Quotes in response to this solicitation shall be submitted electronically via email by 11AM Eastern, on August 16, 2022 to the

Tamico Little, Contract Specialist tamico.little@noaa.gov

It is the Offeror’s responsibility to ensure that any submission transmitted to the specified Government representative(s) is received prior to the due date specified herein.

Offerors are highly encouraged to contact the Government representative(s) specified above prior to the solicitation’s stated time and date for receipt of offers to ensure the Government has received the submission. Offers received after the date and time specified in this solicitation may be excluded from consideration.

The anticipated award date is on or about August 22, 2022.

Contractors are encouraged to register with the Contract Opportunities Vendor Notification Service as well as the Interested Vendors List for this acquisition (see applicable tab within Contract Opportunities where this synopsis/solicitation is posted). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

** Please note: Upon contract award and before any service begins, the contract issued requires the Contractor to provide evidence meeting the NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy in accordance with the NOAA Acquisition Manual (NAM) Contract Clause 1330-52.222-70.** mailto:tamico.little@noaa.gov mailto:tamico.little@noaa.gov http://www.sam.gov/