RFQ - CMAR Services Pender HS Food Lab 2026-MNT-002.pdf

REQUEST FOR QUALIFICATIONS (“RFQ”) – CMAR SERVICES

SCHOOL DISTRICT: Pender County Schools

PROJECT: Pender High School Food Lab Renovation

1. INTRODUCTION

Pender County Schools is soliciting Statements of Qualifications from qualified Construction

Manager-at-Risk firms to provide preconstruction and construction services for the Pender High

School Food Lab Renovation located at Pender High School, Burgaw, North Carolina.

The selected Construction Manager-at-Risk (CMR) will provide preconstruction services during design, assist with cost estimating, scheduling, value analysis, constructability reviews, and eventually provide construction services under a Guaranteed Maximum Price (GMP).

Selection will be qualifications-based in accordance with North Carolina General Statutes governing Construction Manager-at-Risk procurement.

2. PROJECT DESCRIPTION

The project consists of the renovation of an existing classroom area into a modern Food Lab instructional space.

The project is anticipated to include: (See Attachment - Preliminary Architectural Plans)

• Demolition of existing interior finishes and systems

• New instructional kitchen stations

• Plumbing modifications

• Mechanical and exhaust systems

• Electrical and technology upgrades

• Interior finishes

• Casework and equipment installation

• Associated code and accessibility improvements

Construction is anticipated to occur during November 2026 - January of 2027 and will require coordination with ongoing school operations.

Pender County Schools has identified funding for the project and seeks a Construction Manager-at-

Risk with experience delivering educational renovation projects within established budget constraints.

The Owner reserves the right to adjust the scope and budget based upon available funding.

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3. SCOPE OF SERVICES

The selected CMR shall provide services including, but not limited to:

Preconstruction Phase

• Cost estimating

• Schedule development

• Constructability reviews

• Value engineering

• Phasing and logistics planning

• Identification of long-lead items

• Budget monitoring

• Participation in design meetings

Construction Phase

• Public bidding of trade packages

• Construction management

• Management of subcontractors

• Scheduling and coordination

• Project safety oversight

• Quality control

• Project closeout

• Warranty administration

4. SUBMISSION REQUIREMENTS

Interested firms shall submit a concise Statement of Qualifications not exceeding seven (7) single-sided pages, excluding cover letter and required attachments.

Responses shall include:

A. Cover Letter (Maximum 1 page)

Include:

• Firm name

• Primary contact

• O=ice location

• Confirmation of North Carolina General Contractor license

• Confirmation of ability to provide bonding

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B. Relevant Experience (Maximum 2 pages)

Provide examples of:

• School renovation projects

• Educational kitchen, culinary, food service, or instructional lab projects

• CM-at-Risk projects completed within the last five years

C. Proposed Project Team (Maximum 2 pages)

Identify:

• Project Executive

• Project Manager

• Superintendent

• Preconstruction Manager

Include brief qualifications and experience.

D. Project Approach (Maximum 1 page)

Describe:

• Cost control strategies

• Schedule management

• Occupied-campus experience

• Collaboration during design

E. References (Maximum 1 page)

Provide three client references for comparable projects.

5. EVALUATION CRITERIA

Statements of Qualifications will be evaluated using the following criteria:

Criteria Weight

Relevant K-12 Experience 30

Qualifications of Proposed Team 25

Project Approach 20

CM-at-Risk Experience 15

References 10

Total Possible Points: 100

The Owner reserves the right to shortlist firms and conduct interviews if deemed necessary.

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6. ANTICIPATED SCHEDULE

Milestone

RFQ Issued

Questions Due

Responses Provided

Qualifications Due

Bid Opening (10:00AM) Selection Committee Review

Board Approval

Preconstruction Services Begin

Board Approval of GMP

Notice to Proceed Onsite

Activities Substantial Completion

Final Completion

Date

September 10, 2026 September 16, 2026 September 17, 2026 September 21, 2026 September 22, 2026 September 22, 2026

October 6, 2026

October 7, 2026

November 3, 2026

November 4, 2026

January 4, 2027

January 15, 2027

The Owner reserves the right to modify the schedule.

7. SUBMISSION INSTRUCTIONS

Submit one electronic PDF to:

William Nelson, Director of Construction and Safety

Pender County Schools

925 Penderlea Highway

Burgaw, NC 28425

Submissions must be received no later than: 2:00 PM EST, September 21, 2026

Late submissions will not be considered. Questions shall be directed in writing to: William Nelson

Email: william_nelson@pender.k12.nc.us

8. GENERAL CONDITIONS

Pender County Schools reserves the right to:

• Reject any or all submissions.

• Waive informalities.

• Request additional information.

• Conduct interviews.

• Negotiate scope and fee with the selected firm.

• Terminate the selection process at any time.

The selected firm shall possess a valid North Carolina General Contractor's License and shall meet all applicable statutory requirements for Construction Manager-at-Risk procurement under North

Carolina law